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Electronic Theses & Dissertations

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Harvard Medical School & Harvard T.H. Chan School of Public Health students can now use ProQuest ETD to make their electronic theses and dissertations accessible to the research community:

• ETD link for Harvard Medical School
• ETD link for Harvard School of Dental Medicine
• ETD link for Harvard T.H. Chan School of Public Health

Submitted works will join almost 5 million others freely available through ProQuest Dissertations & Theses Global . Inclusion in this database will increase discoverability and boost the impact of scholarly research while preserving the author's copyright and enhancing IP protection. Please see the video and resources below for details on how to submit electronic theses and dissertations.

ProQuest Resources

Etd administrator frequently asked questions, etd administrator electronic submissions libguide.

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For Harvard theses, dissertations, and prize winning essays, see our How can I find a Harvard thesis or dissertation ? FAQ entry.

Beyond Harvard, ProQuest  Dissertations and Theses G lobal database (this link requires HarvardKey login) i s a good place to start:

• lists dissertations and theses from most North American graduate schools (including Harvard) and many from universities in Great Britain and Ireland, 1716-present
•  You can get full text from Proquest Dissertations and Theses through your own institutional library or you can often purchase directly from ProQuest Dissertations and Theses Express.  

Other sources:

Databases beyond ProQuest Dissertations & Theses:

Some out of copyright works (pre-1924) are available via large digital libraries. Search online for the title.

Networked Digital Library of Electronic Theses and Dissertations ' Global Search scans participating international libraries

The Center for Research Libraries ' Dissertations database includes many non-US theses.

WorldCat  describes many masters' & PhD theses. Use "Advanced Search" and limit to subtype "thesis/dissertation." No full text; it just tells you what libraries have reported having copies.

There are several excellent guides out there with international search recommendations like  University College London's Institute of Education Theses and Dissertations LibGuide .

Institutions:

At the institution where the work originated or the national library of the country (if outside the US):

Online institutional repositories (like Harvard's DASH ): If the work was produced after the  school's repository was established, it may well be found here in full text. 

Libraries: Check the library catalog. There's often a reproductions service ($) for material that hasn't been digitized, but each school has its own policies. Most schools have some kind of "ask a librarian" service where you can ask what to do next.

At your own institution (where applicable) or public library: While many institutions will not lend theses and dissertations or send copies through Interlibrary loan, your Interlibrary Loan department may be able to help you acquire or pay for reproductions. 

• Current Harvard faculty, staff and students: Once you identify a reproduction source you can place a request with Harvard Library ILL  (in the notes field, ask for help with funding).

For Harvard theses and dissertations, see " How can I find a Harvard thesis or dissertation? "

If you're having trouble locating or acquiring a copy of/access to a dissertation, try " Why can't I find this thesis or dissertation?" 

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HLS Dissertations, Theses, and JD Papers

S.j.d. dissertations, ll.m. papers, ll.m. theses, j.d. papers, submitting your paper to an online collection, other sources for student papers beyond harvard, getting help, introduction.

This is a guide to finding Harvard Law School (“HLS”) student-authored works held by the Library and in online collections. This guide covers HLS S.J.D Dissertations, LL.M. papers, J.D. third-year papers, seminar papers, and prize papers.

There have been changes in the HLS degree requirements for written work. The library’s collection practices and catalog descriptions for these works has varied. Please note that there are gaps in the library’s collection and for J.D. papers, few of these works are being collected any longer.

If we have an S.J.D. dissertation or LL.M. thesis, we have two copies. One is kept in the general collection and one in the Red Set, an archival collection of works authored by HLS affiliates. If we have a J.D. paper, we have only one copy, kept in the Red Set. Red Set copies are last resort copies available only by advance appointment in Historical and Special Collections .

Some papers have not been processed by library staff. If HOLLIS indicates a paper is “ordered-received” please use this form to have library processing completed.

The HLS Doctor of Juridical Science (“S.J.D.”) program began in 1910.  The library collection of these works is not comprehensive. Exceptions are usually due to scholars’ requests to withhold Library deposit. 

• HLS S.J.D. Dissertations in HOLLIS To refine these search results by topic or faculty advisor, or limit by date, click Add a New Line.
• Hein’s Legal Theses and Dissertations Microfiche Mic K556.H45x Drawers 947-949 This microfiche set includes legal theses and dissertations from HLS and other premier law schools. It currently includes about 300 HLS dissertations and theses.
• Hein's Legal Theses and Dissertations Contents List This content list is in order by school only, not by date, subject or author. It references microfiche numbers within the set housed in the Microforms room on the entry level of the library, drawers 947-949. The fiche are a different color for each institution.
• ProQuest Dissertations and Theses @ Harvard University (Harvard login) Copy this search syntax: dg(S.J.D.) You will find about 130 SJD Dissertations dated from 1972 to 2004. They are not available in full text.
• DASH Digital Access to Scholarship at Harvard Sponsored by Harvard University’s Office for Scholarly Communication, DASH is an open repository for research papers by members of the Harvard community. There are currently about 600 HLS student papers included. Unfortunately it is not possible to search by type of paper or degree awarded.

The Master of Laws (“LL.M.”) degree has been awarded since 1923. Originally, the degree required completion of a major research paper, akin to a thesis. Since 1993, most students have the option of writing the LL.M. "short paper."  This is a 25-page (or longer) paper advised by a faculty supervisor or completed in conjunction with a seminar.  Fewer LL.M. candidates continue to write the more extensive "long-paper." LL.M. candidates holding J.D.s from the U.S. must write the long paper.

• HLS Written Work Requirements for LL.M. Degree The current explanation of the LL.M. written work requirement for the master of laws.

The library generally holds HLS LL.M. long papers and short papers. In recent years, we require author release in order to do so. In HOLLIS, no distinction is made between types of written work created in satisfaction of the LL.M. degree; all are described as LL.M. thesis. Though we describe them as thesis, the law school refers to them solely as papers or in earlier years, essays. HOLLIS records indicate the number of pages, so at the record level, it is possible to distinguish long papers.

• HLS LL.M. Papers in HOLLIS To refine these search results by topic, faculty advisor, seminar or date, click Add a New Line.

HLS LL.M. Papers are sometimes available in DASH and Hein's Legal Dissertations and Theses. See descriptions above .

The HLS J.D. written work requirement has changed over time. The degree formerly required a substantial research paper comparable in scope to a law review article written under faculty supervision, the "third year paper." Since 2008, J.D. students have the option of using two shorter works instead.

Of all those written, the library holds relatively few third-year papers. They were not actively collected but accepted by submission from faculty advisors who deemed a paper worthy of institutional retention. The papers are described in HOLLIS as third year papers, seminar papers, and student papers. Sometimes this distinction was valid, but not always. The faculty deposit tradition more or less ended in 2006, though the possibility of deposit still exists. 

• J.D. Written Work Requirement
• Faculty Deposit of Student Papers with the Library

HLS Third Year Papers in HOLLIS

To refine these search results by topic, faculty advisor, seminar or date, click Add a New Line.

• HLS Student Papers Some third-year papers and LL.M. papers were described in HOLLIS simply as student papers. To refine these search results, click "Add a New Line" and add topic, faculty advisor, or course title.
• HLS Seminar Papers Note that these include legal research pathfinders produced for the Advanced Legal Research course when taught by Virginia Wise.

Prize Papers

HLS has many endowed prizes for student papers and essays. There are currently 16 different writing prizes. See this complete descriptive list with links to lists of winners from 2009 to present. Note that there is not always a winner each year for each award. Prize winners are announced each year in the commencement pamphlet.

The Library has not specifically collected prize papers over the years but has added copies when possible. The HOLLIS record for the paper will usually indicate its status as a prize paper. The most recent prize paper was added to the collection in 2006.

Addison Brown Prize Animal Law & Policy Program Writing Prize Victor Brudney Prize Davis Polk Legal Profession Paper Prize Roger Fisher and Frank E.A. Sander Prize Yong K. Kim ’95 Memorial Prize Islamic Legal Studies Program Prize on Islamic Law Laylin Prize LGBTQ Writing Prize Mancini Prize Irving Oberman Memorial Awards John M. Olin Prize in Law and Economics Project on the Foundations of Private Law Prize Sidney I. Roberts Prize Fund Klemens von Klemperer Prize Stephen L. Werner Prize

• Harvard Law School Prize Essays (1850-1868) A historical collection of handwritten prize essays covering the range of topics covered at that time. See this finding aid for a collection description.

The following information about online repositories is not a recommendation or endorsement to participate.

• ProQuest Dissertations and Theses HLS is not an institutional participant to this collection. If you are interested in submitting your work, refer to these instructions and note that there is a fee required, which varies depending on the format of submission.
• EBSCO Open Dissertations Relatively new, this is an open repository of metadata for dissertations. It is an outgrowth of the index American Doctoral Dissertations. The aim is to cover 1933 to present and, for modern works, to link to full text available in institutional repositories. Harvard is not one of the institutional participants.
• DASH Digital Access to Scholarship at Harvard

Sponsored by Harvard University’s Office for Scholarly Communication, this is an open repository for research papers by members of the Harvard community. See more information about the project. 

Some HLS students have submitted their degree paper to DASH.  If you would like to submit your paper, you may use this authorization form  or contact June Casey , Librarian for Open Access Initiatives and Scholarly Communication at Harvard Law School.

• ProQuest Dissertations and Theses (Harvard Login) Covers dissertations and masters' theses from North American graduate schools and many worldwide. Provides full text for many since the 1990s and has descriptive data for older works.
• NDLTD Networked Digital Library of Theses and Dissertations Union Catalog Worldwide in scope, NDLTD contains millions of records of electronic theses and dissertations from the early 1900s to the present.
• Law Commons of the Digital Commons Network The Law Commons has dissertations and theses, as well as many other types of scholarly research such as book chapters and conference proceedings. They aim to collect free, full-text scholarly work from hundreds of academic institutions worldwide.
• EBSCO Open Dissertations Doctoral dissertations from many institutions. Free, open repository.
• Dissertations from Center for Research Libraries Dissertations found in this resource are available to the Harvard University Community through Interlibrary Loan.
• British Library EThOS Dissertation source from the British Library listing doctoral theses awarded in the UK. Some available for immediate download and some others may be requested for scanning.
• BASE from Bielefeld University Library Index of the open repositoris of most academic institutions. Includes many types of documents including doctoral and masters theses.

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HBS History

Printed versions of all HBS Doctoral theses are available for use in Baker Library Special Collections and Archives.

Written by HBS Doctoral students in their final years at HBS, these original works typically include presentation, analysis, and evaluation of unique data yielding significant, relevant, and independent research conclusions in major fields of study. Focus areas include managerial performance; economic, behavioral, psychological and administrative theory; formulating, executing, and evaluating strategy; the use of economic analysis and statistical methods for dealing effectively with management problems; and applied business fields such as capital markets, financial institutions, corporate finance, experimental and behavioral economics, business strategy and industrial organization. Research themes include innovation, entrepreneurship, organizational learning, and networks.

Printed copies of HBS Doctoral theses are available for use in Baker Library Special Collections and Archives.  

Electronic versions are available through the ProQuest Dissertations & Theses database (HarvardKey required).

Since 2015, electronic copies are also available through DASH , Harvard's open access repository. 

This Collection is Part of:

The HBS Archives include the records of Harvard Business School from its founding in 1908 to the present day. The archives are a rich resource to learn about subjects such as:  the development of the case method, changes in curriculum, the intersection of the School and innovations in business, and the global impact of Harvard Business School.

Doctoral Thesis Guidelines

Introduction

Preparing to Submit the Thesis

Application for the Degree Oral Final Examination – Signature Page

Online Submission of the Thesis

ETDs @ ProQuest ORCID Harvard Author Agreement Redaction Embargoes Surveys

Distribution of the Thesis

Open Access After Submission Bound Thesis Fee Additional Bound Copies

Copyright and Publishing Considerations

Understanding Your Copyright and Fair Use Copyright Registration Acknowledging the Work of Others Use of Copyrighted Material Steps for Using Published and To-Be Published Work

Formatting Guidelines

Text Margins Pagination Title Title Page Abstract Body of Thesis Figures and Tables Footnotes Bibliography Supplemental Material  

Citation & Style Guides

Thesis Submission Checklist

INTRODUCTION All DrPH degree candidates at the Harvard Chan School are required to successfully complete and submit a thesis to qualify for degree conferral. This website provides information on the requirements for how to format your thesis, how to submit your thesis, and how your thesis will be distributed.  Please follow the submission and formatting guidelines provided here. Back to top

PREPARING TO SUBMIT THE THESIS The electronic submission of your thesis and the original Signature Page are due on the dates specified on the Harvard Chan School’s Academic Calendar Summary for each degree awarding period (November, March, and May). These items must be submitted using the ETDs @ ProQuest tool in order for the degree to be voted. No exceptions will be made to this rule. Back to top

Application for the Degree There are three degree granting periods: November, March, and May. To apply for graduation, students must complete the Application for Degree on the my.Harvard portal by the deadline posted on the Harvard Chan School’s Academic Calendar .

Deadline extensions are not possible. Students who miss the deadline must apply for the subsequent degree conferral date (November, March, or May). The student is responsible for meeting submission deadlines. Back to top

Oral Final Examination — Signature Page All Doctoral Committee members are required to sign the Signature Page at the time of the Doctoral Final Oral Examination indicating their final approval of the thesis.

A scanned copy of the Signature Page should appear before the title page of the PDF online submission of the thesis; no page number should be assigned to the Signature Page. The title on the Signature Page must read exactly as it does on the title page of the thesis. The Signature Page will be included in all copies of the thesis.

Click here for instructions on how to merge the Signature Page into the thesis PDF.

The Signature Page for DrPH students must be formatted as follows:

This Doctoral Thesis, [ Title of Doctoral Project ], presented by [ Student’s Name ], and Submitted to the Faculty of The Harvard T.H. Chan School of Public Health in Partial Fulfillment of the Requirements for the Degree of Doctor of Public Health , has been read and approved by:

______________________________________ (typed name below line – signature above)

________________________________________ (typed name below the line – signature above)

Date : [ Doctoral Project Official Approval Date (month day, year) ]

Back to top

ONLINE SUBMISSION OF THE THESIS  

ETDs @ ProQuest All DrPH candidates are required to submit a digital copy of the thesis to the Registrar’s Office as a PDF file via ETDs @ ProQuest by the deadline established for each degree conferral date. Theses must be submitted in their final format, as described in the section Formatting Guidelines . Students must check their formatting carefully before submitting. Formatting errors will prevent the students’ theses from being accepted and approved.

The online-submission tool can be found at:  http://www.etdadmin.com/hsph.harvard

A how-to video for submitting a thesis via ETDs is available on the Countway Library website .

ORCID ETDs @ ProQuest supports ORCIDs.  ORCIDs are persistent digital identifiers that link you to your professional activity.  You may register for an ORCID either before or during submission if you do not yet have one.  To do so, you may go here .

The Harvard Library ORCID page provides information about the value of having an ORCID iD and how Harvard plans to use ORCID data. Additionally, please visit the Harvard ORCID Connect site to connect your existing ORCID iD to Harvard University.

Harvard Author Agreement When submitting work through ETDs @ ProQuest, you will be consenting to the Harvard Author Agreement , which grants the University a non-exclusive license to preserve, reproduce, and display the work. This license, which is the same the Harvard Chan School faculty use under the School’s Open Access Policy, does not constrain your rights to publish your work subsequently. Back to top

Redaction Very few theses require redaction, which is the process of obscuring or removing sensitive information for distribution. ETDs @ ProQuest does support redacted versioning for these very rare cases where there is sensitive or potentially harmful material in the thesis (e.g., commercially sensitive information, sensitive personal data, risk of harmful retribution, etc.).

If your work is one such rare instance, then you may select the “I think I need to submit a redacted version of my thesis” on the file upload screen. You will then be prompted to contact the Office for Scholarly Communication, which will help you with your request. Back to top

Embargoes To forestall any potential challenges that a student may face in the publication process (e.g., if the candidate has a publication pending with a publisher or has previously published some of the content in the thesis and there is a publisher’s embargo that must be honored), the Harvard Chan School has instituted a default one-year embargo for submissions through ETDs @ ProQuest.   The embargo starts on the date of the thesis submission deadline. With an embargo, the full text of the thesis will be unavailable for view or download for a limited period of time.  The citation and abstract for the work, however, will be publicly available.

If a student would like to make her/his work available immediately by opting out of the embargo process, she/he may do so by selecting the No Embargo option during the submission process.

If, due to extenuating circumstances, a student is required to embargo part or all of their work beyond one year, she/he must request an extension during the submission process. An extension can be requested for up to two years. This request is subject to the approval of the student’s department chair(s) and the University Librarian.

Any embargo applied to the DASH version of the thesis will be applied to the Countway Library and Harvard Chan School department versions of the work.

Students do not need to take any action to remove an embargo.  The embargo will automatically be lifted in DASH at the end of the selected and approved period.  If a student would like to change the duration of his/her embargo request, then please contact the Registrar’s Office at [email protected] or 617-432-1032. Back to top

Surveys The School of Public Health is asked to participate in the Survey of Earned Doctorates. This is an annual census of research doctorate recipients in the United States.  Data collected from these surveys are used to make federal policy decisions regarding graduate education.

Students are required to complete the Survey of Earned Doctorates upon submission of their thesis. A Certificate of Completion will be sent to you, as well as to the Registrar’s Office.

Please click here to complete your survey.

DISTRIBUTION OF THE THESIS

Open Access For information on open access, we recommend the Office of Scholarly Communication’s (OSC) Director Peter Suber’s brief introduction . He has also written about providing open access to theses . The OSC has produced several videos of Harvard faculty and students discussing open access. Two may be of particular interest: the first features Professors Gary King and Stuart Shieber , and the second features a recent Harvard graduate, Ben Finio . Back to top

After Submission Once you have applied for your degree and submitted your thesis online, it is checked for compliance by the Registrar’s Office and, if accepted, is piped to the following downstream systems:

• DASH : Your work will be sent to DASH (Digital Access to Scholarship at Harvard), Harvard’s open access repository. Search engines index DASH, which means your work will be more discoverable and more frequently cited. You will be making DASH access decisions for your work at the point of submission. This will be the access copy of the thesis.
• HOLLIS : The metadata about your work will be sent to HOLLIS . This will make your work discoverable through the Harvard Library catalog.
• DRS2 : Your work will be stored in Harvard Library’s digital preservation repository, DRS2 . This will be the preservation copy of the thesis.

By default, theses will be made available through DASH one year after students submit their theses via ETDs @ Harvard for degree completion (see Embargoes ). DASH is operated by Harvard Library’s Office for Scholarly Communication and is the University’s central service for openly distributing Harvard’s scholarly output.

Note that any embargo applied to the DASH version of the thesis will be applied to the Countway Library and department versions of the work. Back to top

Bound Thesis Fee Currently we are not receiving bound thesis copies.  Doctoral students will not be charged bound thesis fees. Back to top

Additional Bound Copies Students may secure extra copies of their work for their own purposes.  These additional copies may be purchased through  Acme Bookbinding . or through ETDs @ ProQuest . Back to top

COPYRIGHT AND PUBLISHING CONSIDERATIONS

Understanding Your Copyright and Fair Use The Office for Scholarly Communication has created copyright-related resources for your reference.

The first addresses your copyrights and identifies some considerations when publishing (see “ Planning to publish? ”). It is important that you envision any future use you may like to make of your work. Any publishing contract you sign can affect your potential future uses, such as use in teaching, posting your work online on either a personal or departmental website, or any potential future publication. Before you sign a publication agreement, you can negotiate with a publisher to secure licensing terms that best suit your needs. It is important that you read any contract you sign and keep a copy for your own records.

The second resource discusses fair use (see “ Fair use ”), what it is, the laws that have determined its shape over time, and tips for ensuring that use of third-party material (including quotes, images, music, film, etc.) in your thesis is fair. Back to top

Copyright Registration Your work is copyrighted as soon as it is fixed in a tangible form. You are not required to register your copyright with the U.S. Copyright Office to enjoy protection of your work. However, if you choose to do so, you may register your work with the Copyright Office online . Back to top

Acknowledging the Work of Others Students are responsible for acknowledging any facts, ideas, or materials of others used in their own work. Students should refer to the statement on Academic Dishonesty and Plagiarism in the Harvard Chan School’s Student Handbook . Back to top

Use of Copyrighted Material A thesis is a scholarly work, and as such use of third party material is often essential. Fair use applies to the reproduction of any third party material, including your own previously published work, that you may use in your thesis.

If you have questions about copyright and fair use, please contact the Office for Scholarly Communication . Back to top

Steps for Using Published and To-Be Published Work When submitting an article for publication that you intend to use in your thesis, you should secure permission to do so (along with permission to reuse your own work as you would like) from your publisher in your publishing agreement. If the default contract does not let you retain these rights already, then you should use an author addendum to secure these rights (see “ Planning to publish? ”).

You may use your own previously published material as part of your thesis with the permission of the publisher. Again, refer to your publication agreement for details. If your contract does not specify these rights, then contact the publisher to negotiate this use. Back to top

FORMATTING GUIDELINES The following are instructions on how to format your thesis. If, after reading the instructions here, you have additional questions about the requirements, please contact the Registrar’s Office at (617) 432-1032; [email protected]. Back to top

Text   All text should be double-spaced on one side of the page with footnotes single-spaced. The font size should be at least 10 point, but no larger than 12 point.  The font and font size should be consistent throughout.  All text should be black. Back to top  |  Back to Formatting Guidelines

Margins The margins of the thesis must be 1 inch on all sides. Back to top  |  Back to Formatting Guidelines

Pagination Students’ theses must follow the pagination guidelines as illustrated below. It is customary not to have a page number on the page containing a chapter/paper heading. Drawings, charts, graphs, and photographs should be referred to as figures and should be numbered consecutively within the text of the thesis with Arabic numerals. Each figure should carry a suitable caption; e.g., Fig. 42. Arrangement of Experimental Equipment. Check pagination carefully and account for all pages.

All page numbers should be consecutive and centered at either the bottom or top of the page.
 Back to top  |  Back to Formatting Guidelines

Title The title of the thesis should be brief and should indicate the general subject treated. Nine words are usually sufficient to describe the investigation. Students are strongly encouraged to embed keywords into their title, so that the title will be retrievable on computerized listings. Back to top  |  Back to Formatting Guidelines

Title Page The title page must contain the following information, well-spaced and centered on the page:

For DrPH Students:

TITLE OF DOCTORAL THESIS

STUDENT’S NAME

A Doctoral Thesis Submitted to the Faculty of

The Harvard T.H. Chan School of Public Health

in Partial Fulfillment of the Requirements

for the Degree of Doctor of Public Health

Harvard University

Boston, Massachusetts.

Date (the month in which degree will be awarded, year of graduation (e.g., May 2021)

Back to top  |  Back to Formatting Guidelines

Abstract The abstract should not exceed 350 words. It should immediately follow the Title Page, and should state the problem, describe the methods and procedures used, and give the main results or conclusions of the research. The abstract should be double-spaced. The author’s name and the title of the thesis, as well as the name of the thesis advisor, should be included on the abstract page. The author’s name should be right justified, the title of the thesis centered, and “Thesis Advisor: Dr. ____________” should be left-justified at the top of the abstract page.

Thesis Advisor: Dr. [Advisor’s name]                                                    [Author’s name]

[Title of thesis]

           The text of the abstract, not to exceed 350 words, should be double-spaced.  The first line of each paragraph is indented.  Full justification of the text is not recommended.

Students will also be required to submit a text version of the abstract via the online-submission tool. Back to top  |  Back to Formatting Guidelines

Body of Thesis The thesis should consist of manuscripts suitable for publication in a scientific medium appropriate to the candidate’s field and/or approved reprints of the published work(s) (see Steps for Using Published and To-Be Published Work and Use of Copyrighted Material ).

Technical appendices should be added where necessary to demonstrate full development of the thesis material. Papers published under joint authorship are acceptable provided the candidate has contributed a major part to the investigation. The degree candidate is expected to be senior author on at least one of the papers. In the case of manuscripts published under joint authorship, the co-authors or the advisor may be consulted by the readers or the CAD to clarify the nature and extent of the candidate’s contribution. In addition to evaluating the quality and significance of the work, those responsible for accepting the thesis [the Department(s) and Doctoral Project Committee] may determine whether the format is suitable for publication in a scientific medium appropriate to the degree candidate’s field(s). Back to top  |  Back to Formatting Guidelines

Figures and Tables Figures and tables must be placed as close as possible to their first mention in the text. They may be placed on a page with no text above or below, or they may be placed directly in the text. If a figure or table is alone on a page with no narrative, it should be centered within the margins of the page.

Figures and tables referred to in the text may not be placed at the end of the chapter or at the end of the thesis. Figure and table numbering must be either continuous throughout the thesis or by paper (e.g., 1.1, 1.2, 2.1, 2.2). For example, there cannot be two figures designated in a thesis as “Figure 5.”

Headings of tables should be placed at the top of the table. While there are no specific rules for the format of table headings and figure captions, a consistent format must be used throughout the thesis. (See Citation and Style Guides )

Captions of figures should be placed at the bottom of the figure. If the figure takes up the entire page, the figure caption should be placed alone on the preceding page and centered vertically and horizontally within the margins. Each page receives a separate page number. When a figure or table title is on a preceding page, the second and subsequent pages of the figure or table should say, for example, “Figure 5 (Continued).” In such an instance, the list of figures or tables will list the page number containing the title. The word “Figure” should be written in full (not abbreviated), and the “F” should be capitalized (e.g., Figure 5). In instances where the caption continues on a second page, the “(Continued)” notation should appear on the second and any subsequent page. The figure/table and the caption are viewed as one entity and the numbering should show correlation between all pages. Each page must include a header.

Horizontal figures and tables must be positioned correctly and bound at the top, so that the top of the figure or table will be at the left margin (leave a 1 inch margin on the long edge of the paper above the top of the table).

Figure and table headings/captions are placed with the same orientation as the figure or table when on the same page. When on a separate page, headings/captions are always placed in vertical orientation, regardless of the orientation of the figure or table. Page numbers are always placed as if the figure were vertical on the page.

Figures created with software are acceptable if the figures are clear and legible. Legends and titles created by the same process as the figures will be accepted if they too are clear, legible, and run at least 10 or 12 characters per inch. Otherwise, legends and captions should be printed with the same font used in the text. Back to top  |  Back to Formatting Guidelines

Footnotes Footnotes are reserved for substantive additions to the text and should be indicated by an asterisk in the text. Extensive use of footnotes is not encouraged. The footnote should be placed at the bottom of the page. A horizontal line of at least two inches should be typed above the first footnote on any page. Footnotes should be placed so that at least one inch is left at the bottom of the page. Use single-spacing within footnotes. Back to top  |  Back to Formatting Guidelines

Bibliography To document the sources of information, a bibliography must be included at the end of the papers or thesis. References may be numbered or listed alphabetically. If references in the bibliography are numbered, then corresponding in-text references should be indicated by listing the number in parentheses after the name of the author.

Bibliographic Example:

23. Gibbs, C.S.: Filterable virus carriers. J. Bact., 23, 1932, 113.

In-Text Example:

“. . . as Gibbs (23) has stated.”

The initial number should be omitted if references are listed alphabetically.

Within any bibliographic section there should be consistency and adherence to an acceptable journal style for a bibliography. Each reference in the bibliography must contain the name of the author, title of the paper, name of publication, volume, date, and first page.

More than one publication by the same author in the same year should be indicated both in the bibliography and in the text by the use of underlined letters, etc., after the date of publication. The standard system of abbreviation used by the Quarterly Cumulative Index should be followed for the abbreviations of journal titles.

If students’ individual papers have different bibliographic styles, then it is not necessary to change the bibliographic style of one to match the other. Consistency within each bibliographic section is the most important element. Back to top  |  Back to Formatting Guidelines

Supplemental Material Supplemental figures and tables must be placed at the end of each chapter/paper in an appendix. If additional digital information (including text, audio, video, image, or datasets) will accompany the main body of the thesis, then it should be uploaded as supplemental material via the ETDs @ Harvard online submission tool. Back to top  |  Back to Formatting Guidelines

CITATION & STYLE GUIDES

• The Chicago Manual of Style. 16th ed. Chicago, IL: University of Chicago Press, 2003.
• Crews, Kenneth D. Copyright Law and the Doctoral Dissertation. Ann Arbor, MI: ProQuest, 2000.
• Day, Robert A. and Barbara Gastel. How to Write & Publish a Scientific Paper. 6th ed. Westport, CT: Greenwood, 2006.
• MLA Style Manual and Guide to Scholarly Publishing. 3rd ed. New York, NY: Modern Language Association of America, 2008. Strunk, William. The Elements of Style. 4th ed. New York, NY: Penguin Press, 2005.
• Publication Manual of the American Psychological Association. 6th ed. Washington, DC: American Psychological Association, 2010.
• Turabian, Kate L. A Manual for Writers of Term Papers, Theses, and Dissertations. Chicago
• Guides to Writing, Editing, and Publishing. 7th ed. Chicago, IL: University of Chicago Press, 2007.

THESIS SUBMISSION CHECKLIST ☐ Is the Signature Page unnumbered and positioned as the first page of the PDF file? ☐ Is there a blank page after the Signature Page? ☐ Does the body of the thesis begin with Page 1? ☐ Is the pagination continuous? Are all pages included? ☐ Is every page of the thesis correctly numbered? ☐ Is the placement of page numbers centered throughout the manuscript? ☐ Is the Title Page formatted correctly? ☐ Is the author’s name, in full, on the Title Page of the thesis and the abstract? ☐ Does the author’s name read the same on both and does it match the Signature Page? ☐ Is the abstract included after the Title Page? ☐ Does the abstract include the title of the thesis, the author’s name, and the thesis advisor(s)’ name? ☐ Is the title on the abstract the same as that on the title page? ☐ Are the margins 1” on all sides? ☐ Is the font size 10-12 point? ☐ Are all charts, graphs, and other illustrative materials perfectly legible? ☐ Do lengthy figures and tables include the “(Continued)” notation? ☐ Has all formatting been checked? ☐ Is the Survey of Earned Doctorates  completed? ☐ Has the Survey of Earned Doctorates’ confirmation email or certificate been uploaded to ETDs @ Harvard?

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To be made up of:

• Year of submission (in round brackets).
• Title of thesis (in italics).
• Degree statement.
• Degree-awarding body.
• Available at: URL.
• (Accessed: date).

In-text citation: 

(Smith, 2019)

Reference List:  

Smith, E. R. C. (2019). Conduits of invasive species into the UK: the angling route? Ph. D. Thesis. University College London. Available at: https://discovery.ucl.ac.uk/id/eprint/10072700 (Accessed: 20 May 2021).

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• Dissertation Advisory Committee
• Introduction

Harvard Griffin GSAS strives to provide students with timely, accurate, and clear information. If you need help understanding a specific policy, please contact the office that administers that policy.

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Dissertation Advisory Committee; Thesis Acceptance Certificate

The Dissertation Advisory Committee formally approves the dissertation by signing the Thesis Acceptance Certificate . In PhD programs that are not lab-based, this committee also guides the student in writing the dissertation. The committee should work cohesively in supporting the student to produce their best work. The signatures of these faculty members on the Thesis Acceptance Certificate indicate formal acceptance of the student’s scholarly contribution to the field.  

In some fields, especially in the sciences, the Dissertation Advisory Committee described below is known locally as the “Dissertation Defense Committee.” In these programs, a separate additional committee (also called the Dissertation Advisory Committee) that includes the student’s primary advisor, will guide the student’s progress until submission for formal review by the DAC/defense committee. The members of the DAC/defense committee give formal approval to the finished work, but the student’s work will be understood to have occurred under the guidance of the primary advisor. The changes to the DAC/defense committee as described below do not in any way affect the essential structure of dissertation advising that already exists in lab-based PhD programs. 

The following policy applies to every Harvard Griffin GSAS Dissertation Advisory Committee formed on or after July 1, 2024. Any Dissertation Advisory Committee approved before July 1, 2024 is subject to the rules outlined below, see “Grandfathering.”  

Effective July 1, 2024:  

•  The graduate thesis for the PhD shall be accepted, and the Thesis Acceptance Certificate signed, by at least three advisors, who will form the Dissertation Advisory Committee (DAC). At least two members of the committee shall be on-ladder faculty members. 
• In FAS-based programs, the Director of Graduate Studies or Department Chair or Area Chair shall sign off on the proposed committee.  
• For programs based outside the FAS, the Program Head shall sign off. 
• A program may petition the Dean of Harvard Griffin GSAS to consider a variation to the above requirement. 
• A Professor in Residence or Professor of the Practice may serve as a non-chairing member of the DAC, as long as the committee composition is consistent with “1.”  
•  Senior Lecturers and other non-ladder faculty may serve on the DAC as the third member when appropriate, as approved by the Director of Graduate Studies, Department Chair, Area Chair, or Program Head, as long as the committee composition is consistent with “1.” 
• Tenured emeriti faculty members (including research professors) may serve on the DAC. They may co-chair the DAC with a current on-ladder faculty member from the student’s department or program but may not serve as the sole chair. 
• Non-Harvard faculty of equivalent appointment rank to on-ladder faculty at Harvard may serve as one of the non-chairing members of the DAC.  
• A committee with co-chairs shall require a third member, consistent with ”1.” 
• Additional members may be appointed to the DAC, as long as the core three-member committee is consistent with ”1.” 
• They may continue to serve as a committee member if they have moved to another institution with an appointment rank equivalent to on-ladder at Harvard.  
• Or, if they are no longer serving on the DAC (by choice of the student, the student’s program, and/or the departing faculty member), the advisor must be replaced in accordance with ”1.” 
• If the departing faculty member will remain as chair on the DAC, a co-chair must be designated in accordance with “1.” The co-chair may, in this instance, be the Director of Graduate Studies in the student’s program if a faculty member with field expertise is not available to serve in this capacity. 

Please note:

• “On ladder” refers to faculty members with tenure or who are tenure-track. The phrase “on ladder” is generally not used at HMS, but all HMS and HCSPH assistant, associate, and full professors are considered to be “on ladder” according to HMS Faculty Affairs, and, for the purposes of this legislation, may serve on the DAC/defense committee. 
• With regard to paragraph 3.b.ii, and in keeping with the spirit of this legislation, ordinarily a scholar appointed as a College Fellow would not be ready to serve as one of the three core members of the committee. 
• With regard to paragraph 3.b.iv, individuals who do not fit this category (e.g., a scholar holding a non-ladder faculty position at another institution) may sit on the committee as a fourth member, in accordance with paragraph 3.d.  
• On the rare occasion that a situation requires special consideration, programs are advised to consult with the Dean of Harvard Griffin GSAS.  

Grandfathering

Grandfathering, and rules applying to all dissertation advisory committees, regardless of status prior to July 1, 2024:  

For dissertation advisory committees approved before July 1, 2024 under the former policy ( Two signatories must be members of the Faculty of Arts and Sciences (FAS); FAS emeriti (including research professors) and faculty members from other Schools at Harvard who hold appointments on Harvard Griffin GSAS degree committees are authorized to sign DACs as FAS members. Harvard Griffin GSAS strongly recommends that the chair of the dissertation committee be a member of the FAS. If approved by the department, it is possible to have co-chairs of the dissertation committee as long as one is a member of FAS) , the following rules apply:   

Dissertation Advisory Committees approved prior to July 1, 2024 will be grandfathered, except in two situations:  

• An existing DAC chaired by an individual whose faculty appointment does not meet the requirements of the new rules will need to be adjusted. A co-chair should be designated, with the option of appointing the DGS to serve as co-chair, as allowed in paragraph 3.e.iii;  
• An existing DAC with fewer than three members should be updated, and the new member(s) should be consistent with the new policy.   

Thesis Acceptance Certificate

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