how to write offer decline letter

How to Gracefully Reject a Job Offer (With Email Examples)

Rejecting a job offer is difficult. Learn how to decline the offer graciously or make a counteroffer without burning bridges. Bonus tips on understanding what brings you work satisfaction.

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Getting a job offer feels exhilarating! After all, you’ve made it through the hiring process and survived some sleepless nights thinking about the possibility of a new job.

But the offer comes in… and it’s underwhelming.

Whatever the reason, you’re now wondering what to do next. And if you’re reading this article, you’ve probably already decided to decline the offer ( graciously, of course! ) or counter.

Watch our video to learn how to say no:

Learn strategies for a professional response using email templates for several scenarios.

Respond Promptly and Politely

Feel free to use our email templates below on your job offer decline. Here’s the overview of the email:

• First, respond promptly. While this has been a journey for you, the hiring organization has invested a lot of time. They’ve advertised the position, culled resumes, organized interviews, debated about candidates, and put together a salary and benefits package. Don’t make them wait an unnecessarily long time to hear back. 
• Second, acknowledge the offer and include the company name and job position in your email response. Personalize it for the organization and individual. 
• Third, express your gratitude for their time and effort. This is especially important if you have gone through multiple interviews or calls.
• Fourth, briefly and politely decline the offer using phrases like “difficult decision” or “carefully considered.”

Depending on the formality of your process, you may also want to include a sentence about the opportunity for future connection. For example, will you see the hiring manager at a future networking event, or is there a way you can follow up with a resource they were interested in?

Whatever you decide, always end on a high note! Include something you found appealing about the company or learned in your job interview. Leave them with a positive feeling about you. You’ll never know when you might cross paths with this individual or company again, and you want to leave the door open for the future.

Declining the Offer Over the Phone

If you’ve made a connection with the hiring manager, it might be worth it to connect over the phone using the principles above.

Here’s a sample script to keep you in good standing with the hiring manager:

Hello, [hiring manager name.] 

[Insert nicety.]

I wanted to follow up on your offer for the [position name.] I appreciate the opportunity you’ve offered.

It was a difficult decision, but I’ve concluded that it’s best for me to [move in another direction / stay in my current position] and [insert brief reason why].

I hope we can stay connected through [LinkedIn / professional organization}.

Thank you again for your time.

If you cannot connect with a phone call or feel like an email would be more appropriate, it’s entirely acceptable to reply via email. Here are 3 examples you can modify for your situation.

3 Email Scripts, Templates & Examples for Declining a Job Offer

Job offer rejection template when you’re choosing a different field .

Subject line: Job offer – [Your name] [Position]

Dear [insert recipient’s name],

Thank you for offering me the role of [job title]. It was a pleasure to meet you and discuss a future at [company name] during the interview process.

After much consideration, I decided to decline the offer to pursue a position in a different field.

Again, thank you for your time and consideration. I hope we cross paths in the future.

[Your name]

Job Offer Rejection Template When You’re Pursuing a Position that Aligns With Your Passion or Goals

Thank you for your time and the generous offer as [job title] at [company name]. After careful consideration, I’ve decided to take a different position that aligns with my interest in [field].

On a more personal note, I wanted to add I thought the employee engagement activities you mentioned in the follow-up interview were incredible. I hope you won’t mind me borrowing them for our next [activity]. I look forward to seeing you then.

Thank you again for your time. I wish [company name] the best in finding a good fit for [position name].

Best regards,

Job Offer Rejection Template When You’ve Decided to Stay in Your Current Position

Thank you for the generous offer as [job title] at [company name]. After much deliberation, I’ve decided to stay with my current employer. Unfortunately, new and extenuating circumstances don’t make this the best time for me to switch organizations. However, I would love to stay in touch about future opportunities at [company name].

You mentioned that you were looking for an outstanding [job title] during recruitment. I want to connect you with one of my colleagues through LinkedIn to see if they are a good fit for your needs.

Again, thank you for the opportunity to interview. I sincerely appreciate your time.

If You Need More Time, Send a Brief Email

If you’re considering multiple offers simultaneously or cannot decide what to do, buy yourself some time by sending a quick acknowledgment email. It shows professionalism to the hiring manager. 

Try sending an email like the one below to the hiring manager:

Thank you so much for the generous offer for [position name]. I am carefully reviewing it and will respond to you by the end of the day on [day and date]. Your patience is greatly appreciated.

Please reach out if you have any questions in the interim.

Kind regards,

How to Make a Counteroffer

Good employees have a lot of power in this current job market, with a record number of people leaving for positions with better pay, more opportunities for advancement, and more work-life balance and flexibility.

A recent Pew Research survey found that this and feeling disrespected at work were the top reasons Americans quit last year. The survey also found that 60% of those who switched jobs got paid more than if they had stayed in the same position.

Tips for Countering a Job Offer Email 

Use these tips to counter for a better offer:

• Acknowledge the offer. Thank the HR or hiring manager. Mention your excitement at being selected as the right candidate for their long-term needs.
• Show appreciation and enthusiasm for the position and company. Try to mention a specific reason the opportunity is attractive—such as the company culture, compensation package, or future opportunities.
• Express your intent. Mention that you’d like to find a way to make the offer a better fit for you and your current career goals. 
• Request. Ask to set up a meeting to discuss the offer, preferably in person.
• Wrap up. Thank your potential employer for their time and effort.

Email Template for Countering an Offer

Here’s an example:

Thank you for the generous offer for the position of [job title]. I’m excited about the possibility of joining the team. 

I would love the opportunity to discuss a scenario that would make this a better fit for us. Please let me know the best time for us to discuss this. I look forward to hearing from you.

How to Negotiate a Better Offer

After you’ve sent the email, arm yourself with strong negotiation strategies. Some of our favorites include:

Sit at an angle: Sitting at an angle rather than straight-on can appear less confrontational and negative and more open and receptive. This can help improve the perception that you’re both operating on the same team.

Meet in person: Researchers found that face-to-face contact fosters rapport and improves negotiating outcomes. Whenever possible, do your negotiation in person or at least on video chat.

Consider meeting over lunch: Researchers Margaret Neale and doctoral student Peter Belmi found that sharing food helps create more valuable deals in competitive negotiations. Read more at How to Negotiate: 12 Science-Based Strategies to Win .

You can also watch our video to learn how to effectively negotiate using science backed strategies:

What to Do After Rejecting a Job Offer:

This is a great time to brainstorm your why. What is driving you away from your position or leading you toward a different career path, position, or company? 

Best-selling author James Clear talks about moving toward the next right thing instead of away from the last thing. 

“If something isn’t going well, then don’t run from it. Find something else to get excited about instead. Spend as much time as possible doing things that pull you in rather than pushing frustration away.” —James Clear

Action Step: If you don’t know what is guiding your desire for change, take five minutes to think about or jot down a few things you like and dislike about your current position.

For example, your list may look something like this:

What I like about my current job:

• The mission of our company is to help others live well with diabetes
• Flex Fridays
• My co-workers!
• Bagels on Tuesdays

What I dislike about my current job:

• Lack of positive feedback
• My boss is incompetent and takes credit for my work
• Unattainable sales goals
• Inconsistent communication from management

After you work through the list, you may also want to think about which items you have control over and what you don’t, and what might change with a new position. Don’t miss How to Find a Job You Love for more food for thought.

Deeper Dive : If you have time to dig even deeper, consider these questions about your ideal work environment. 

• Do you enjoy leading a team or being an individual contributor?
• Do you geek out on quantitative analysis or thrive in creative processes ?
• Is it essential to have flexibility around your work location and schedule?
• Do you prefer routine or like more variety?
• If you could create a perfect day, what activities would it involve?

For example, a sample schedule of a fulfilling workday might look like this.

For additional action steps and questions to consider, learn about the components of creating a job happiness plan at Be Happy at Work: 10 Science-Baked Ways You Can Be Happier .

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How to Reject a Job Offer: Key Takeaways 

A recruitment process that results in a job offer doesn’t always mean it’s a good match for you. Knowing how to respond professionally is vital. 

Specifically,

• Understand Your Why : Honing in on the factors or components that motivate and bring you happiness will provide clues on whether the offer is a good fit. 
• Be Professional : Regardless of the direction you pursue, always be positive and professional. You never know when you will cross paths with that individual or company in the future. Be sure the lasting impression is at least neutral, if not optimistic.
• Set Yourself Up for Success : If you try to negotiate for a better offer, set yourself up for the best outcoming using your body language , an in-person meeting, and data to support your position.

And when you do find the correct position and are ready to resign, read 18 Professional Email Tips to Craft Your Next Email (With Templates!) and reference the Resigning From a Job Email Template.

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How to politely decline a job offer (with examples)

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How to politely decline a job offer

Declining a job offer: email examples and templates, how to turn down a job offer when the timing isn’t right, your next opportunity is out there .

Applying for a new role always carries some uncertainty. 

Labor shortages, The Great Resignation , or a looming recession are just a few factors that make the job market particularly volatile. And even though the number of job openings in the US dropped from 11.3 million in 2022 to 8.8 milion in July 2023 , there are still plenty of opportunities you might be seeking.   

Plus, your stellar resume and valuable experience can make you a popular applicant. This level of success could create some awkward situations if more than one company extends an offer to you. That means that when you have multiple opportunities on the table, learning how to decline a job offer is an important skill. 

Maybe you just invested weeks in a grueling interview process, and though you enjoy the company and its culture , the potential job isn’t the right fit. Or perhaps you’ve been applying rigorously, but your current company just offered a salary adjustment you can’t refuse.

Whatever the case may be, you need to say “No” in a way that maintains a polite and productive relationship with your would-be employers. After all, careers are long, and life is unpredictable — you just might find yourself with an attractive job offer from them in the future or hope to find a mentor amongst their senior staff.

You’re searching for remote work and the new job’s hybrid work environment doesn’t align with your lifestyle, or you’ve received two job offers , and while both seem like great opportunities, one suits your current career goals a little more. 

No matter the specific reason for turning down a job offer, your career development is in your hands. You know better than anyone what the right job looks like for you.

So, whether you’ve decided to stay in your current position or accept an offer elsewhere, you need to communicate your needs respectfully. Let’s walk through how to politely — and professionally — decline a job offer. 

1. Be sure you want to decline

Changing jobs is a big life event — and the decision isn’t always an easy one. The first (and probably most important) step is to make sure you want to say no. There’s rarely wiggle room if you change your mind. 

Consider exactly what it means to decline by asking yourself these questions:

• Would your pay or salary significantly increase if you accept?
• Does this company have better compensation, whether that’s more PTO or better benefits ?
• How would accepting (or rejecting) impact your mental health and well-being ?
• Is workplace flexibility a priority, and does the new company provide unique benefits ?
• Would the new job title offer you better career growth opportunities than your current job?
• Do you see yourself growing within your current organization?
• Does your current organization have opportunities for your growth?

Consider writing out all the pros, cons, and factors you need in your life — both personal and professional. Seeing an evaluation on paper might just help you decide whether or not the role is the right fit. Working one-on-one with a coach can help you overcome indecision if you're still on the fence. They can guide you through your decision-making process and challenge your thinking in ways you might not have imagined. 

2. Show appreciation and gratitude 

Being a job seeker can be overwhelming — submitting applications and interviewing is a hefty, time-consuming process. Keep in mind that many folks likely invested a lot of time throughout your interview process, too. Recruiting takes a lot of work , from reviewing cover letters to assembling interview panels and vetting sample projects. The company reaching out is excited about you and eager for you to join the team.

Respect their efforts and lead your declination with a sign of appreciation and gratitude . Make sure you thank the recruiting and hiring teams for their time and thoughtfulness.

It’s never a bad idea to reiterate what you’ve learned from the process. By sharing your gratitude and what you took away from the experience, you signal to the company that, even though things didn’t work out, you really took the opportunity seriously. 

3. Keep the door open 

Sometimes, timing is everything. You might interview at your dream company for a role that you’re not super excited about. And while the position they offer now isn’t right for you, you could wind up sitting across from the same hiring panel years later with your dream job on the line. 

Keep the door open for networking when you decline a job. It’s a good idea to offer to stay connected with the hiring team on LinkedIn, follow the company on social media, and end your communications on a positive note. It’s not too bold to say you’d be interested in future roles that better align with your professional goals (if that’s the case). 

When you don’t take a job, look for takeaways you can bring into your next job search. Try to see the process as an opportunity to connect with new people — even if you decline an offer, your paths might cross in the future.  

4. Explain your decision 

A simple “I’m declining this opportunity” won’t suffice, especially if you want to add the hiring team to your professional network. It’s important to explain your decision.

You should be transparent, but you also don’t need to share details. For example, let’s say you’re declining a role because you’ve received another offer with a better compensation package , flexibility, and professional development opportunities.

It’s good to share that information with a potential employer. But if you have private reasons for saying no — like a sudden change in personal financial circumstances — you can leave the nitty-gritty out of your explanation.

Some companies may not even know their job offers don’t stack up to others in the market without your tangible feedback . They can then use this feedback to adjust their own hiring practices for the better. 

If you’ve resolved to decline an offer, the next step is to share your decision by responding to your job offer email. A simple and concise email immediately lets the hiring manager know they must keep the position open and move on to candidates.

Here are three job offer rejection email templates to help craft the perfect message for any scenario: 

If the offer doesn’t help you achieve your career goals 

Hello [name of the person who made the job offer],

Thank you for the generous offer to work as a [position] for [company]. Meeting the team and learning more about the company has been a genuine pleasure.

Unfortunately, I must decline this opportunity. After careful consideration, I don’t feel that this particular role is the right fit for my career aspirations, [professional goal]. As such, I will be continuing my job search.  

I sincerely appreciate your generosity and want to express my gratitude for the time and effort you put into the hiring process. I wish you all the best in finding the right candidate for the role.

[Your name]  

If you’re interested in the company but not the role

Thank you for the generous offer to work as a [position] for [company name]. It’s been a pleasure meeting the team and learning more about the organization and its culture throughout this process.

After careful consideration, I have come to a difficult decision. Unfortunately, I have to decline this opportunity at this time. I deeply admire [company] and would love to one day join the team, but the position itself doesn’t seem like the right fit for my career goals. 

I’m hoping to steer my career in the direction of [professional goals]. Should the opportunity arise, I would sincerely appreciate the chance to be considered for a different role in the future role. Please do keep in touch if another position opens up that you think would be a good fit for my skill set and professional aspirations.

Thank you again for the offer. I wish you all the best in finding the right candidate for the position. 

[Your name] 

If you’ve accepted a better offer 

Thank you for the generous offer to work as a [position] for [company]. I’ve enjoyed learning more about the role, the organization, and the company culture.

After careful consideration, I’ve come to the difficult decision that I must decline this opportunity. My career aspirations are to [realize your professional goals], and I’ve accepted another position that aligns more closely with this path.  

I sincerely appreciate your generosity and am grateful for the chance to meet your team. I wish you all the best in finding the right candidate for the role.

When you show up to work, you arrive as a Whole Person . Your personal circumstances and career choices both contribute to your professional journey — they aren’t mutually exclusive.

Just because you set out to land a new role doesn’t mean you can’t reevaluate if the timing is no longer right. Job search depression is as real as it is daunting, and making a big career change may not turn out to be the right decision for you in the here and now. 

Plus, an offer from another company might help your current manager realize how valuable you are to the team, earning you a counteroffer with better compensation or greater clarity on how you can progress in your role. 

There’s no shame in admitting an offer doesn’t align with your current needs. Your well-being is far more important than any new title. To turn down an opportunity because of the timing, follow these steps:

• Seek support: Reach out to family, friends, or a mental health professional to address any stress you’re feeling and ask for career advice. Then, engage your work support network, whether it's a mentor , teammate, or career coach . They can offer insight and feedback to support your decision.
• Be transparent: If you realize the timing isn't conducive for a career move, communicate your intentions with transparency. You don’t have to divulge personal details — simply saying you’re no longer in the right place to accept the offer is enough. Express gratitude for the relationships you built during the hiring process and wish them luck in their search.
• Maintain connections: Connect with the hiring manager on LinkedIn and show an ongoing interest in the company and its team. If you feel comfortable and reinvigorated, reach out to the hiring manager privately and indicate your readiness for the right opportunity when the timing aligns.
• Emphasize compatibility: In your declination, highlight your transferable skills , values, and career aspirations . Acknowledge the organization's desire for long-term commitment and growth and show how your future aligns with theirs.
• Explore future opportunities: Stay on the company's radar by aligning your interests with their objectives. And when a new opportunity comes knocking, make sure you take it (if that’s still what you want).

Your career path is yours — and no one else’s. Only you can decide what opportunities are right for you, which is why learning how to decline a job offer is so important.  

You should feel proud of yourself for receiving an offer, even if it's not the right fit for you. After all, the hiring process can be grueling, and you invested serious time and effort into landing the job. 

Though it can feel disappointing to realize a position isn’t what you’d imagined, there’s a silver lining. Each application is another opportunity to learn more about what you’re looking for and a step closer to your dream job.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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How to Politely Decline a Job Offer (With Example Emails)

Job offers can range from call-your-mom exciting to start-venting-to-the-group-text insulting. Regardless of your reaction, you still need to respond . Of course, it’s easier if you’re accepting the position, or just asking for more details or more time. But figuring out how to decline a job offer is a different story.

Whether you’re faced with an offer that you’d never accept in a million years or one that you actually would consider (if not for the other, better offer you also received), here’s a step-by-step guide on how to reject a job offer—plus, examples of gracious “thanks but no thanks” emails.

Still looking for that perfect next role? One of these open jobs on The Muse might just be the one »

How to politely decline a job offer in 3 steps

It can be tough to find nice ways to reject someone, especially a hiring manager whom you've convinced that you were the perfect fit for the job. But don’t obsess over it—recruiters understand that candidates may say no. If you're thinking about declining the job, that's totally fine—as long as you do it gracefully.

Follow these steps to craft your email:

Step 1: Show your appreciation

First and foremost, it’s important to thank the hiring manager for the offer and for their time. Yes, interviewing potential candidates is part of the job, but this person likely spent several hours reading your resume , trolling your social media profiles, and sitting down with you for one or more interviews . They also may have gone out on a limb to talk you up to other people at the company.

So a heartfelt—and specific—thank you for that time and effort will go a long way. Some examples:

• Thank you so much for the offer for the marketing manager position. I so appreciate you taking the time to consider me and for answering so many of my questions about the company and role.
• Thank you again for the interview last week—it was great to meet the team and see the offices. I enjoyed learning about the operations director position, and I appreciate this generous offer.

Step 2: Give a good, brief reason

Especially if you’ve spent a lot of time interviewing or the job offer is from a company you’d consider working for in the future, it’s right and respectful to not leave a hiring manager in the dark about why you’re declining the position.

That said, there’s also no need to go into detail about the red flags you saw in your would-be boss, spill about the amazing perks that come with the job you did accept, or moan that you’ve spent the past week agonizing over your decision.

The best approach is to be brief but honest about your specific reason for not accepting the position, saying something like:

• After careful consideration, I’ve decided to accept a position at another company.
• After much thought, I’ve decided that now is not the best time to leave my current position.
• While this position seems like a great opportunity, I have decided to pursue another role that will offer me more opportunities to pursue my interests in marketing and social media.

You can elaborate to the extent that it makes sense—for example, at one point, I was referred to a company by a friend and went through three interviews before getting an offer. As a result, I felt that I owed the hiring team a thorough explanation. I expressed how much I enjoyed getting to know the group and why the position was so interesting to me, but shared that I had another offer that ultimately would point me more in the direction of my career goals.

But if the position seems terrible and you’d simply rather stand in an unemployment line than accept it, a simple, “ It’s not quite the right fit for my career goals at this time ” will suffice.

Step 3: Stay in touch

The working world—especially in certain industries—can be surprisingly small. So offering some small pleasantries before you sign off is always a good idea. If you can reference something you discussed, like an event or conference you’re both attending, do so. Otherwise, you can make a simple mention that you wish this person all the best in the future.

• I hope to see you next month at the conference we’re both attending.
• It’s been a pleasure getting to know you, and I hope that we cross paths in the future.
• Again, thank you for your time and support, and I wish you all the best.

Email examples for turning down a job offer

Not quite there yet? Let's see what this advice might look like all together. Here are four examples of how to decline a job offer: due to salary considerations, because you've accepted a different offer, because the job isn't a good fit for you, and because you've decided to stay at your current job. (In case you're wondering, all super valid reasons!)

#1 Email example if you decided to accept a different offer

Thank you so much for the generous offer to join your team. As we discussed, I’ve admired the company for a number of years, and am a proud endorser of its products. However, after further consideration of where I currently am in my career, I’ve decided to accept an offer at another company.

I would love to stay in touch via LinkedIn and have already started following you on Twitter. Again, thank you so much for your time and consideration.

Thanks again,

#2 Email example if the role or offer isn’t the right for you

Thank you so much for taking the time to meet with me over the last few weeks. It was a pleasure to learn more about all the great work you and the team are up to at Company Inc.

While I’m flattered to receive such a great offer from your team, I’ve decided to pursue a role that has more of a focus on writing than editing. So unfortunately I will have to decline. It’s been terrific to get to know you and the team, and I wish you all the best.

#3 Email example if you’ve decided to stay at your current job

Thank you again for offering me the software development role on your team. I appreciate you all taking the time to interview me and answer my questions about the job and the company. After a lot of consideration, I’ve decided that this isn’t a good time for me to leave my current position. I hope we can stay in touch and that I might have the pleasure of working with you in the future.

#4 Email example if you'll decline the job offer because of salary

Thank you so much for offering me the web developer position at Company Inc. After careful consideration, I've come to the decision to decline the offer because the salary isn't within the range I'm looking for right now.

I deeply appreciate the opportunity to work at such a great company. It’s been a pleasure getting to know you, and I'm open to chat about future opportunities .

Best regards,

How to respectfully decline a job offer after accepting it

If you've decided to accept a job offer but later change your mind or get a better offer from another company, things can get a little tricky.

In all U.S. states except Montana, employment relationships are presumed to be at-will , meaning employers can fire you at any time, and you can resign whenever you want. However, if you've already signed a contract, you must check whether there's an obligation to give notice or a specific timeframe to decline the offer without repercussions.

If there's no specification or you haven't signed anything yet, here's how to turn down a job offer you just accepted.

1. Be tactful and concise: Provide a reason for changing your mind, but avoid going into too much detail—especially if your decision is influenced by some negative aspect you found out about the company.

2. Know what you want: Part of the hiring process involves negotiating terms, salary, and benefits. After hearing your negative, the hiring manager may want to negotiate with you. So decide ahead of time if your answer is a firm “no” no matter what, or if you're open to reconsidering.

3. Use the right form of communication: It's best to speak with the hiring manager directly, whether it's over the phone, in person, or via video call. Then, follow up with an email to formalize what was discussed.

How to turn down a job offer after you accepted: Examples

OK, you've decided to decline the offer after accepting it. It happens. Use the examples below as a guide for a phone conversation and a rejection letter (which could easily be adapted for an email):

Phone call:

Hi Hunter. How are you? I am calling to inform you that, unfortunately, I will not be proceeding with the hiring process for the marketing manager position at Company Inc. After careful consideration, I have concluded that I should pursue my career goals with another company.

I would like to emphasize that this was a very difficult decision . I'm extremely grateful for the opportunity to be part of your team, and I don't take lightly the time and effort you've put into the interview process . Thank you so much for everything. Please let me know what the next steps are.

Rejection letter for a job offer:

Dear Mr. Lee

Thank you so much for offering me the marketing manager position at Company Inc. I'm deeply grateful for the opportunity to be part of your business and appreciate every conversation we had during the interview process.

However, as we discussed over the phone, I d ecided to decline the offer. After careful consideration, I decided to accept another position that I believe is the right fit for my career at the moment.

I would like to reiterate my immense respect and admiration for Company Inc. I wish you the best of luck moving forward.

Avery Smith

Bonus tips for turning down a job offer

Here are a few more things to think about as you write your email—especially if this is a situation where you’d really like to keep communication lines open.

• Respond promptly once you’ve made your decision to let the employer continue their search as quickly as possible. The tendency to procrastinate difficult communications is human, but this isn’t the time to give in.
• Offer referrals if you have them, especially in the case that you really think the company is awesome. You might say something like: “That being said, I have a few connections I think would be great for the role and would be happy to send their information along to you.”
• Keep your email short and sweet. There’s no need to justify your decision at length or heap excessive praise on the company. Just rip off the Band-Aid fast and hit send.
• Consider a phone call if it feels appropriate in your situation. Instead of breaking the news via email, use that email to set up a quick call at the hiring manager’s convenience and have the conversation live—particularly if you already had or have developed a rapport with the hiring manager.

How to decline a job offer FAQs

1. can i reject an offer after accepting it.

Yes, you can turn down a job offer after already accepting it, especially if you haven't signed an employment contract yet. If you have signed one, check it to see if there's a specific period for withdrawing your acceptance or any obligation to give notice to the employer.

2. How to decline a job offer over the phone?

If you're going to decline a job offer over the phone, start by expressing gratitude for the opportunity, state that you'll be declining the offer, and briefly explain why. For example:

• “Thank you so much for offering me the position, [hiring manager name]. I really appreciate the opportunity to work at [company name]. However, I'll have to decline the offer due to [your explanation].”

3. How to decline a job offer without burning bridges?

Show your appreciation for the opportunity and express your admiration for the company. Provide a brief but valid reason for declining the offer without mentioning anything negative about the company. For instance, you could say that you don't see this as the right job for you at the moment, but you're open to discussing future opportunities.

The bottom line

Turning down a job offer—no matter how sure you are that you don't want it—never feels great. But sometimes it’s worth waiting it out for the right job , and not just one that happens to be available. Take a deep breath and don’t forget that you’re dealing with this because you’re great and people want to hire you.

Adrian Granzella Larssen , Richard Moy , Regina Borsellino , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.

How to Decline a Job Offer (4 Examples)

By Biron Clark

Published: October 31, 2023

After Your Interview

Biron Clark

Writer & Career Coach

If you’re looking for how to decline a job offer, then you’re in the right place. Turning down an offer can be intimidating, but it’s an entirely normal part of job searching… whether you’re joining another company or just didn’t feel their position fits your career goals. And employers will understand… as long as you handle it professionally. In fact, you can even decline a job offer and keep the door open with that employer for future opportunities (but you need to deliver your message in the right way!)

So in this article, I’m going to give you 7 steps for turning down a job, and 4 example emails you can copy and send.

Let’s get started…

How to Turn Down a Job Offer in 7 Steps

• Contact the person who informed you they were offering you the job (usually HR or a hiring manager)
• Tell them, “thank you very much for offering me the opportunity.” You always want to show gratitude first.
• Tell them that unfortunately, you won’t be able to accept their offer, and that you decided to go in a different direction.
• If you’re accepting another offer instead, you can tell them that another opportunity came up that you felt was a slightly better fit for you right now. However, you’re not obligated to inform them of this.
• If you’re declining for another reason, you can inform them of the reason, but it is not required. This is your decision.
• Conclude by thanking them again for their time and wishing them luck in finding the right person for their job. Express gratitude and appreciation for the opportunity they gave. Tell them you appreciate the time they spent interviewing you
• Never badmouth the company. It’s okay to reject a job because you had a bad experience with the employer, but it’s best just to let it go. Decline it and move on.

Next, we’re going to look at 4 samples of how to reject a position without burning any bridges. 

We’ll look at examples of how to tell the employer you’re accepting another offer, and examples of how to decline the job without telling them the reason. (You don’t need to share a specific reason for declining. That’s up to you.)

4 Example Emails for Turning Down a Job Offer

Example email/letter 1:.

Hi <NAME>, Thank you so much for offering me the <Job Title> position. After careful consideration, I have decided to accept a different position and won’t be able to accept this offer. I appreciate the time spent interviewing me and introducing me to your organization throughout this process, and <Company Name> sounds like a fantastic company. It was a difficult decision, and I wish you success in finding the right person for your role. Thank you again for your time. Best regards, <YOUR NAME>

You always want to show gratitude for an offer before responding with any requests or final decisions. So this sample email includes that in the first line. Of course, if you already thanked them for the offer and have taken a few days to think, you don’t need to thank them again when you follow up. You can simply deliver the news and inform them that you decided to turn down the offer.

So the next few sample emails get to the point faster.

Example Email/Letter 2:

Hello <NAME>, I hope you’re doing well. I’m circling back regarding the <Job Title> job offer. Unfortunately, I have decided to pursue another opportunity rather than accept this offer. I appreciate the time you and your team spent meeting with me and putting together this offer, and I wish you luck in finding the right person for the job. Best regards, <YOUR NAME>

This email is a way to turn down their offer politely without naming the reason. You can simply say you’ve chosen to pursue a different opportunity or direction. Whereas, in the first sample email above this, we shared a more specific reason – the fact that we “have decided to accept a different position.” So you can decide how much or how little to share. Sometimes you’ll reject a position even if you haven’t accepted another offer yet, so you can use this template in those cases.

Now let’s look at two more rejection letter examples…

Sample Email/Letter 3:

Dear <NAME>, I hope all is well. I wanted to follow up regarding the <Job Title> position, as I’ve come to a decision. Unfortunately, I have decided to pursue a different opportunity and must decline this offer. I wish you luck in finding the right person for this role, and I appreciate the time and effort that you spent interviewing me and extending me this offer. Thank you very much for the opportunity. Best regards, <YOUR NAME>

This email example is very similar to the previous example. However, the wording is slightly stronger and more formal. You can choose what type of wording and level of formality you want. We’ll talk more about customizing these email templates in the next section. First, one more example…

Sample Email/Letter 4:

Dear <NAME>, I wanted to follow up regarding the <Job Title> position. Thank you very much for the opportunity. However, I was offered another opportunity that I feel is a slightly better fit for my career goals, and I’ve decided to accept it instead. This was not an easy decision, and I hope you and your team are successful in finding the right person for your role. Thank you again for the opportunity; I appreciate your time and effort throughout this process. Best regards, <YOUR NAME>

This last rejection letter template includes a bit more detail than those above it.  If you had a really great experience interviewing with a certain company or hiring manager, it can be a nice touch to tell them that this was a very tough decision and you appreciate them. Never feel pressure to include this level of detail when you turn down a company’s offer, but it’s an option available to you and can help you keep the door open with that hiring manager in the future. If something stood out to you while getting to know them – like their great work culture, their professionalism and kindness, etc. – it’s nice to tell them you appreciate this.

How to Turn Down a Job Offer but Keep the Door Open

It’s possible to tell a recruiter or company that you accepted another offer but still keep the door open with the company. The best way to turn down a job offer but keep the door open with a company is to explain briefly that you chose a position with another company because it was a slightly better match for your current career situation/goals, but then emphasize that this was a difficult decision, and that you enjoyed the interviewing/hiring process with this company and that their organization seems excellent. Say clearly that you would appreciate the opportunity to stay in touch in case another relevant job opens up in the future. This shows a potential employer that you’re thinking ahead and planning long-term in your career, and will give you the best chance at building a professional relationship with the recruiter or hiring manager that you’ve been in contact with. Most companies will love to see this in a job seeker, since many other job seekers have a more transactional focus and simply want to find one job quickly and then forget all other potential job offers . The fact that you obtained multiple job offers and then politely turned down one job offer while keeping the door open and communicating professionally will likely earn you the respect of many potential employers.

Note that if you tell another company that you accepted another offer from a direct competitor, they may take the news a bit less favorably. However, the other company should still understand that you made an informed decision that’s best for your career.

How to Tell a Recruiter You Accepted Another Offer

If you’re talking to a recruiter and have pending applications or job interviews in process, it’s important to tell them quickly if you’ve accepted another offer. Once you’re sure you’re accepting another position, send the recruiter an email message and tell them that you’ve decided to accept another job. Now, in this current job market, where companies are struggling to find great candidates, this recruiter will likely call you. They’ll ask, “who is this new employer?” and “what is the role?” Keep your calm, explain that you’ve made a careful, informed decision, and they should understand. The most critical step in telling a recruiter you accepted another job offer is to inform them promptly, so they can inform the rest of the hiring team. If you provide that professional courtesy, you’ll be able to keep a relationship with this recruiter and keep the door open to hear about new opportunities in the future.

A Brief Statement Beats a Detailed Explanation

When you tell a job you accepted another offer, there’s no need to provide every detail about the other job offer. You can simply say you felt it was a slightly better fit for your current career goals. That’ll be more helpful in ending the hiring process on a positive note and allowing you to be considered by this same company for future jobs. So when you turn down an existing offer and tell the company you’re going elsewhere, don’t say, “This other company offers amazing perks, and the team sounds wonderful, and I really like all of the job duties, and they provide more benefits, too.” While that may seem like you’re providing useful feedback to this potential employer, it’s usually just going to be received negatively. A recruiter or hiring manager will rarely want that amount of detail, and if they do want to know more, they can ask.

Declining a Job Offer After Accepting It

If you accepted a job offer but then found a better job, you may decide to decline your offer after accepting. You won’t be able to turn down this job offer and keep the door open at this company; it will burn a bridge with this employer. But sometimes, if another opportunity is too great to pass up, rejecting a job offer that you previously accepted still makes sense.

Below, I’ll share a sample letter/email for declining a job offer after accepting it. However, I highly recommend you use these as a phone script and make a live call to the hiring manager to inform them of your decision. It’s the right thing to do after spending so much time with this employer and going all the way to the job offer process and accepting.

Sample Letter/Script for Declining a Job Offer After Accepting

Dear <HIRING MANAGER’S NAME>, I sincerely apologize, but I’m not going to be able to take the job offer that I previously accepted. I’ve been given another opportunity that I simply cannot turn down. I apologize for the change in decision and for any inconvenience caused. I know it’s unusual and difficult when a candidate declines a job offer after previously accepting. If I come across somebody in my network who would be a good fit for the role, I’ll point them in your direction. Thank you again for your time throughout this process. I wish you the best moving forward. Thank you, <YOUR NAME>

Warning: The Decision to Turn Down a Job Offer After Accepting is Permanent

Turning down a job is almost always permanent and irreversible. You can keep the door open with the company in the future, but they’re going to find someone else for this particular opportunity.

And this is especially true any time you turn down a job offer after you’ve given your acceptance. You can be almost certain that the opportunity will be gone permanently when you decline a job offer in this scenario. Even if they don’t have a second candidate in mind right away, they’re not going to consider you again after you decline a job offer in this situation.

There’s no such thing as backing out of a job you’ve accepted, rejecting the offer, and then keeping the door open. So be certain that the new opportunity you’re going to pursue is finalized before you decline the other job. Sign the paperwork. Get a start date for the position.

Don’t reject your previous job offer until you’re 100% certain that the new job offer and opportunity are yours.

That said, don’t let this warning discourage you from doing what’s best for your career and job search.

There are times when you may be looking at an opportunity from your dream company, and the offer simply came in later than the first offer you accepted. This has happened to me personally, and I did go to that new company.

So in certain cases, you should decline your offer from the first firm and take the dream opportunity.

I just want you to understand that any time you reject the job offer after taking up so much of a company’s time throughout the interview process, it’s going to be a permanent choice and it’s unlikely that the hiring manager will leave the door open with their company in the future.

Email vs. Phone for Declining a Job Offer

If you’ve been speaking with the hiring manager on the phone, they’ll respect you a lot more for calling them when you turn down their job.

An average message delivered over the phone will often earn you more respect than a perfectly-worded email declining the job. So keep that in mind.

However, the choice is yours. And the examples of how to reject a job earlier in this article will work for both phone and email.

When to Tell the Employer You’re Declining Their Offer

You should inform an employer as soon as you’re sure about your decision. However, you shouldn’t rush yourself. For example, if you’re waiting for news from another employer or would like to discuss the decision with your family for a few days, that’s entirely normal and you should ask for the time you need (within reason).

An employer should understand that choosing to accept or reject their position is a huge decision.

And just like they took their time interviewing candidates and choosing who should receive a job offer, you need time to determine if their company is the right fit, too.

And if you’re declining a job offer to accept another one, be 100% sure that the other offer is finalized before you turn down the other offer. Sign the physical papers, fill out your tax paperwork, etc. Everything. 

Here’s a LinkedIn comment showing what can go wrong if you reject one offer without being 100% sure about the other one:

Next, I’ll share a couple of examples of how to ask for additional time to consider your decision. You should NEVER accept a position on-the-spot. So get comfortable using the scripts below to thank them for their offer and ask for some time to review everything at home.

You can either ask for a certain amount of time, like this:

“Thank you so much. I’m very excited about the opportunity. Can I inform you of my decision on Monday? I like to weigh important decisions like this carefully and discuss them with my family.”

Or you can ask when they’d need an answer:

“Thank you so much. I’m thrilled about the offer. I always weigh important decisions like this carefully and discuss them with my family, though. When do you need my decision?”

Conclusion: How to Reject a Job Offer Politely and Professionally

If you follow the steps and rejection letter examples above, you’ll be able to politely turn down a job offer without ever burning bridges. You’ll also keep the door open for future opportunities at that employer… in case they have another opportunity that’s the right fit in the coming months.

Just make sure you’re 100% certain of your decision before delivering the news.

If you’re going to reject one job offer to accept a different role, be certain that everything is finalized for that other position (start date, paperwork, etc.) Declining a job offer is usually final and the employer will quickly move on to other candidates after hearing the news.

About the Author

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Recruiter’s Guide to Follow-Up Emails After Interviews

Recruiter’s guide to perfect thank you emails after interviews, how long to hear back after an interview, how to know you got the job: 7 clues, when do employers check references, is 2 weeks notice required (and what happens if you don’t give notice), how to tell a company you have another offer, job rejection after an interview here’s how to handle it, 3 thoughts on “how to decline a job offer (4 examples)”.

Very constructive and helpful information. You answered all my questions and helped me to move forward with confidence.

Great examples of letters! Thanks for sharing.

Indeed they are great examples

Comments are closed.

More From Forbes

How to politely decline a job offer (5 tips and email examples).

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It's okay to turn down a job offer.

You've been interviewing for months and finally got a job offer. In today's economic environment, that would make most people burst into song and do a happy dance in their living room. But what if, after thinking long and hard, you decide it’s not the right career move? Maybe the salary is too low, the culture isn’t a good fit, or you detected other red flags during the interview process. You may even have decided to stay in your current role. If that’s the case, it’s okay to turn down a job offer.

Of course, it can be tricky because you don't want to burn bridges with the company or hiring manager. The key is to communicate in a way that is honest, professional and concise. If you find yourself in a situation where you must turn down the offer, here are five tips and email examples to help you do it gracefully.

Respond in a timely manner

Once you decide the position isn’t for you, the last thing you want to do is procrastinate. By letting the hiring manager know as soon as possible that you’re declining the job offer, you’re showing them professional courtesy. Plus, responding promptly also gives the employer a chance to move forward with alternative candidates.

Dear [Hiring Manager’s Name],

Thank you for offering me the [Job Title] role at [Company Name]. I am grateful for the time you and your team have invested in considering my candidacy.

After much thought, I have decided to decline the offer. While I was impressed with your company culture and product roadmap, I have accepted another role that is a better fit based on my current career aspirations.

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While it wasn’t an easy choice, I wanted to get back to you as soon as possible.

Again, thank you for your time, and I wish you and your team continued success.

Kind regards,

[Your Name]

Express gratitude

In your email, show appreciation for the opportunity. The hiring manager invested time reviewing your resume, interviewing you and creating the job offer. They may also have recommended you to other people within the organization. By expressing gratitude , you let them know you acknowledge their efforts.

I’m grateful for the time and effort you and your team have invested in interviewing me for the [Job Title] position at [Company Name]. Thank you for the chance to learn more about your company and what you stand for.

After a lot of thought, I have decided to decline the offer. While it was unexpected, there is a new position within my current organization that more closely aligns with my long-term career goals.

I enjoyed getting to know the team and am grateful for the positive experience I had interviewing over the last several weeks. I wish you and the company continued future success.

Best regards,

Provide a brief explanation

It's unnecessary to provide a long-drawn-out explanation for why you are declining the offer. But it is essential to be honest, clear and concise. Be specific as it relates to the position, salary or responsibilities. Also, make it a point to be respectful without being overly emotional.

Thank you again for allowing me to meet the team last week. Learning more about everyone's roles and seeing the offices was eye-opening. I enjoyed learning about the [Job Title] position and appreciate the job offer.

While this position offers incredible perks, I have decided to pursue another role that will provide more opportunities for personal and professional growth.

It’s been a pleasure getting to know you, and I’m looking forward to seeing you at the conference next month.

Be professional and polite

Even if you decide to decline the job offer, it's important to be courteous. Avoid sharing any negative comments regarding the position, company or hiring manager. Instead, keep your feedback positive. Thank them for the opportunity to interview for the role and offer to maintain contact moving forward.

I want to express my sincere appreciation for offering me the position of [Job Title] at [Company Name]. While I am grateful for the job offer, I have decided to decline in order to accept another role that is a better fit for me at this time.

I was very impressed with your company’s mission and enjoyed learning more about your department during the hiring process. I have no doubt that your team’s dedication to innovation will lead to continued growth and success.

If any future opportunities within your organization align with my career goals, I would love to be considered.

Again, thank you for your time.

Offer to stay in touch

Declining a job offer doesn't mean eliminating all contact with the employer. In fact, it will benefit you to stay in touch. You never know what the future holds. At some point, circumstances might change, or a more exciting position could open up. By offering to stay in contact, you remain open to the possibilities.

Thanks again for inviting me to the office to meet the marketing team last week. I enjoyed learning more about your company culture and mission firsthand.

While excited about the role, I have decided to accept another position that more closely aligns with my professional goals. This in no way reflects negatively on your team or the job offer.

Despite the circumstances, I hope we can stay in touch. And if there are any openings at your company in the future, I would love to be considered.

Thanks again for your consideration.

It pays to remember that interviewing is basically an exercise in networking . No matter what happens, the experience allows you to meet people you otherwise wouldn’t have crossed paths with. Most importantly, even though you are saying no to a job offer, you can still say yes to building a positive long-term professional relationship.

Are you a woman who needs help changing careers? Download my FREE 22-page e-book: How Professional Women Can Master Career Change!

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How to Decline a Job Offer After Accepting (With Examples)

Learn key insights from a recruiter on how to professionally decline a job offer you've already accepted, maintaining your credibility and future relationships, with practical examples and tips.

5 months ago   •   7 min read

Have you just realized the offer you recently accepted no longer feels right?

It’s a scenario that’s more common than you may think. There you are, with an accepted offer in hand and a bout of buyer’s remorse. Maybe it’s a gut feeling. Or perhaps new information has come to light. Whatever the case, you’re in a tricky spot. How do you back out gracefully without burning bridges or harming your professional reputation? It’s a delicate dance of tact and honesty, and it’s crucial that you navigate this situation with care.

Declining a job offer after you’ve already said yes is challenging but not impossible. The key lies in a blend of swift action and clear communication. You’ll need to assess and articulate your reasons for turning down the offer—be it compensation concerns, contract issues, or a change in personal circumstances. The manner in which you communicate this decision—whether through email, a phone call, or in person—is just as important as the decision itself. Striking a balance between honesty and discretion is vital, especially if sensitive reasons are involved. In some cases, negotiating with your current employer or suggesting a replacement might also be an effective strategy.

The following sections of this article will guide you through various scenarios: what to do if you haven’t signed a contract yet, how to handle the situation if you have, and the best practices for communicating your decision. We’ll offer practical tips on how to rescind your job acceptance with professionalism and tact, ensuring you leave the door open for future opportunities and maintain your credibility in the professional world. Whether it’s crafting the perfect email or choosing the right words for a phone conversation, this article has got you covered.

Can you decline a job offer after accepting?

Absolutely, you can turn down a job offer after accepting it. Doing so might seem risky, but it’s more common than you may think. The key lies in understanding the implications—especially the legal and professional implications—and handling the situation tactfully.

If you haven’t signed a contract

Not having signed a formal employment agreement makes rescinding your acceptance much easier. Legally, you’re usually free to back out without any repercussions. However, it’s crucial to remember that professionalism remains paramount. The way you handle this situation can profoundly impact your professional reputation and future opportunities. It’s about finding the right balance between your personal needs and maintaining good relationships in the industry... more on this below.

If you have signed a contract

Having a signed contract complicates matters, as there could be legal consequences. However, it’s worth noting that in most cases, employers will not choose to pursue legal action due to the associated costs and complexities, especially if you’re not a senior-level employee. Legal action is expensive and time-consuming. Still, you should proceed with caution and awareness.

For high-level or critical positions, or if your departure causes significant loss to the company, the risk increases. Prepare for a range of responses from the employer, and remember, this is a learning experience for your career. Here are some steps to navigate this scenario:

• Review the contract: Give that contract another read. Look for any clauses about termination or rescinding your acceptance. Some contracts might have a probation period during which either party can end the agreement without penalty.
• Check the notice period: If the contract specifies a notice period, you’re typically expected to adhere to it. However, there are instances where employers might waive this requirement, especially if you have not yet started the job.
• Communicate clearly: Once you decide to rescind your acceptance, it’s imperative to inform the employer as soon as possible. Do this in a clear and professional manner. Diplomacy is key here; explain your reasons for declining the offer while expressing your apologies for any inconvenience caused. This approach helps maintain a positive relationship despite your change of heart.
• Seek legal advice if needed : If you’re unsure about the implications of your contract, it might be worth chatting with a legal professional. Better safe than sorry, right?

Remember, employers often have back-up candidates

It’s easy to think that your decision to decline a job offer will throw the employer into a tailspin. But here’s a little secret: most employers have a plan B. Understanding this can take the edge off your decision. Back-up candidates are common. Most hiring managers interview multiple candidates and often have a runner-up in mind.

Employers are aware that candidates might back out. It’s not your responsibility to manage their recruitment process. Your focus should be on what’s best for your career path.

How to decline a job offer after accepting

Navigating the tricky waters of declining a job offer after accepting it can be daunting, but it’s entirely possible with the right approach. Here’s how you can handle this delicate situation while maintaining your professionalism and credibility.

Assess your reasons and be clear about them

Reflect deeply on why you need to rescind a job. If your decision stems from concerns about compensation or unexpected details in the contract, it’s important to be honest about these issues. Clearly articulating your motives—whether they relate to the salary, job role, company culture, or personal circumstances—can pave the way for an amicable solution. Understanding and conveying your reasons will not only help the employer understand your perspective but also assist you in staying true to your career goals.

Act quickly

Once you’ve made your decision, inform the employer as promptly as possible. Delaying this communication can lead to more complications and inconvenience for both you and the employer. Acting swiftly demonstrates your respect for the employer’s time and resources and helps mitigate any potential negative impact.

Balance honesty and discretion

Navigating the balance between honesty and discretion when declining a job offer requires tact and thoughtfulness.

• If the reason is straightforward, such as compensation or job role, be transparent about it. This clarity can help the employer understand your decision and possibly make adjustments for future candidates.
• If the reason is sensitive , such as joining a competitor or personal issues, it’s wise to keep the details vague. You can mention seeking opportunities that align better with your career goals or personal growth without going into specifics.

Maintain professionalism

Throughout this process, maintain a polite and professional tone. Acknowledge the opportunity provided and express your gratitude. When explaining your reasons for declining the job offer, be clear and concise. Your aim should be to communicate your decision in a way that minimizes any inconvenience or disappointment.

Decide on the most appropriate way to decline based on your situation

The method you choose to decline the offer should align with the norms of your industry and your relationship with the employer.

• Via email: This is ideal for providing a clear and thought-out message, especially in more formal industries or when your previous communications have been electronic.
• Over the phone: A phone call can be more personal and allows for an immediate conversation, which can be preferable if you’ve established a good rapport with the hiring manager.
• In person: If feasible, an in-person meeting is the most direct and personal method, suitable for local positions or when you have an existing relationship with the employer.

Recommend a replacement

If you know someone who could be a good fit for the role, suggesting them as a potential replacement can show goodwill. This gesture can help mitigate any inconvenience your decision might cause.

How to decline a job offer in different scenarios

Different scenarios call for slightly different methods. Let’s explore the best way to go about handling each.

Declining due to a better offer

Let’s say you’ve received a more appealing offer from another company with better opportunities. In such a case, it’s appropriate to send an email to the hiring manager of the first company to politely decline their offer.

For instance, you might write, “Dear [Hiring Manager’s Name], I am incredibly grateful for the offer to join [Company Name] as [Position Title]. However, after careful consideration, I have decided to accept a different opportunity that aligns more closely with my long-term career goals. I truly appreciate the time and effort your team has invested in me and hope we might cross paths again in the future.”

Declining after reconsidering the role

Imagine realizing that the job isn‘t quite what you’re looking for or doesn‘t match your skill set. In this scenario, a combination of a phone call and a follow-up formal email is the best approach.

You could say, “Dear [Hiring Manager’s Name], Thank you for offering me the position of [Position Title]. After much thought, I have realized that this role may not be the best fit for my current career objectives and skill set. I have the utmost respect for [Company Name] and apologize for any inconvenience my decision may cause.”

Declining due to personal reasons

Sometimes, a change in personal circumstances, like a family commitment, might prevent you from accepting an offer. An email explaining your situation, without going into too much detail, is a respectful way to decline.

For example, “Dear [Hiring Manager’s Name], I am grateful for the offer at [Company Name]. Unfortunately, due to unforeseen personal circumstances, I must decline the opportunity at this time. I appreciate your understanding and hope that our paths might cross again under different circumstances.”

Declining when you’ve already accepted another offer

There are times when you might have accepted an offer but then received a better one from another company. A polite and apologetic email is the appropriate way to handle this situation.

An example would be, “Dear [Hiring Manager’s Name], Thank you so much for the offer to join [Company Name] as [Position Title]. Since accepting your offer, I have been presented with another opportunity that I feel is more aligned with my career goals. I apologize for any inconvenience my decision may cause and hope to have the opportunity to work with [Company Name] in the future.”

Declining due to salary or benefits

If the offered salary or benefits package doesn’t meet your expectations, a diplomatic email is necessary.

You could write, “Dear [Hiring Manager’s Name], I want to express my sincere gratitude for the opportunity to join [Company Name]. After careful consideration, I must decline the offer, as the compensation does not meet my current financial requirements. I hope we can stay in touch and perhaps collaborate when circumstances are different.”

Declining due to a counteroffer from your current employer

If you’re declining the new offer due to a counteroffer from your current employer, ensure that you finalize negotiations with them before formally turning down the new opportunity. This helps secure your position and avoid any unforeseen joblessness.

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How to Reject a Job Offer Politely (Email Samples)

Tips for Sending a Job Offer Rejection Email

What to include in the email message.

• Declining a Job Offer Email Examples

Have you received a job offer and decided not to take the position? When you decide to reject a job offer, it’s a good idea to let the employer know you're declining as soon as possible. Even if you aren't interested in the job, you should graciously turn down the position.

Nowadays, many employers are relaying job offers via email. As such, it’s perfectly appropriate to respond to the offer over email even if you have decided not to accept the job. It is possible to be brief and to the point over email while remaining cordial and polite.

A professional email will help you maintain a positive relationship with the employer.

It’s important to stay on good terms. You never know when you might want to apply for another job at the company. Review tips for sending an email to reject a job offer, advice on what to include, and sample emails for declining a job.

• Send your email right away.  One of the benefits of sending professional correspondence via email is speed. Therefore, when  rejecting a job offer via email, you should send the email as soon as you have decided you are not going to accept the job offer. This is considerate, as it gives the employer time to move forward with alternative candidates.
• Be brief.  You do not need to say much in your email. Your message should be polite, brief, and to the point. It’s important to keep it professional, positive, light, and respectful.
• Be courteous.  There is no need to share what you did not like about the job offer, boss, or company, and you certainly shouldn't provide any negative criticisms. Keep those thoughts to yourself as you might unexpectedly find yourself crossing paths with this employer at some point in the future.

There may be other positions or open roles with the same employer that are a better fit, and you will not be considered for them if you send a negative message about why you decided not to accept the job.

• Use sample emails as a guide.  When writing a job rejection email message, you can use sample messages for inspiration. Be sure to tailor your message to reflect your personal and professional circumstances.
• Proofread, edit, and test your message before sending it.  Make sure your message is perfect before emailing it to the hiring manager. Send yourself a test message to make sure your email is correct and formatted appropriately. Also, send a copy (BCC) to yourself when you respond to the employer so you have it for your records.
• A  subject line  with your full name listed and a reference to the job offered (e.g., “Job Offer – Your Name”)
• A professional greeting
• Your thanks and appreciation for the offer
• State you have chosen to decline the offer
• A typed signature with your contact information

Declining a Job Offer Email Message Examples

Review sample email messages, with and without a reason for turning down the position, sent to decline a job offer.

Rejection Email Without a Reason Example

Subject Line: Job Offer – Ted Gonzalez

Dear Mr. Owen,

Thank you very much for offering me the opportunity to work at Owen & Owen, LLC. I appreciate the time you spent meeting with me to discuss the job.

It was a difficult decision, but I will not be accepting the position.

I would, again, like to express my gratitude for the offer and my regrets that it did not work out. You have my best wishes in finding a suitable candidate for the position. I wish you and the company well in all future endeavors.

Best regards,

Ted Gonzalez 555-123-4567 ted.gonzelez@email.com

Rejection Email With a Reason Examples

Rejection email message with a reason #1.

Subject Line: Jane Smith – Job Offer

Dear Ms. Cho,

Thank you very much for offering me the position of Training Coordinator with Apple Tree Learning. I appreciate the offer and your interest in hiring me.

Unfortunately, I have accepted a position with another company that is a good match for my current professional goals.

Again, I do appreciate both the offer of employment and your consideration. Thank you for such a pleasant interviewing experience.

Jane Smith me@mywebsite.com 555-757-4321

Rejection Email Message With a Reason #2

Subject Line: Roger Clay – HR Specialist Job Offer

Dear Mr. Peterson,

Thank you so much for sending along this offer letter regarding the HR Specialist role for which I recently interviewed. I sincerely appreciate your extending the offer and interest in hiring me.

As you may remember from our last conversation, I was just accepted into a graduate degree program and have since decided to move forward with my education this coming fall. Because of this, I am sorry to say I will have to decline your generous offer.

I want to reiterate that I truly appreciate the offer and regret that I will not be able to join the company at this time. Thank you again for your time.

Roger Clay roger.clay@email.com 555-542-2324

Key Takeaways

• Because so much professional correspondence takes place over email, it’s appropriate to send your rejection letter electronically.
• Send your email promptly, and be sure to thank the employer for their time and offer. Do not share any criticisms of the interviewer or organization.
• There’s no need to go into a great deal of information about your decision. Keep it simple and don't share any details about your decision.

How to Decline a Job Offer in 2024 [3 Free Email Templates]

It’s finally that moment.

You created the perfect resume .

You went through a lengthy process of job-search .

You finally aced all the complicated interview questions .

And you finally landed the job! Congratulations!

You’re not just done yet, though. There’s one tiny struggle that comes with accepting an offer: 

Declining the other ones.

Those recruiters that you told you’d love to work for their company? Yeah… now you have to let them know that given the opportunity, you won’t be working for their company. Not fun, right?

The good news is that there’s a way to gracefully and politely reject an offer.

And in this guide, we’re going to teach you how, exactly, you can do that in 3 easy steps! 3 reusable email templates included.

How to Decline a Job Offer in 3 Steps

Everybody can say “no”, but not everybody knows how to be professional about it. 

If you go at it the wrong way, chances are you’re getting on that recruiter’s “blacklist”, or at least unpleasant-people-that-i-would-rather-not-work-with list.

Fast forward a few years and what do you know, you cross paths with them again.

Why risk being on bad terms when you can avoid it?

Here’s what steps you should follow in order to turn down a job offer without burning any bridges.

Step #0 - Don’t Procrastinate

Weighing your options and deciding whether you should accept or decline an offer takes time. That’s understandable. However, as soon as you have your mind made up, you should let the company know. 

Your decline means they have to reconsider the other applicants, offer the position to somebody else and give them time to think about it as well.

The more you procrastinate on sending out your answer, the more time their hiring process takes. And it’s no secret that time is money.  

Step #1 - Show Your Appreciation

When declining a job offer, a “Thank you” is very much in order. 

Before you break the news, start off by expressing your gratitude for the offer and letting the hiring manager know that you appreciate their time and consideration.

Dear Ms. Lilabeth,

Thank you for reaching out to me with the good news! I appreciate your offer a lot. 

However, due to some recent changes in my personal life, I will have to decline the position.

I thank you once again for your time and consideration and hope you will soon find the perfect candidate for the position.

Step #2 - Give Your Reasoning

Was it an insufficient salary? Did you receive a better offer? The position doesn’t quite match your career goals anymore?

Let them know. 

You didn’t like the branch manager? The staff? The company turned out to be a little shady?

Do NOT let them know. 

Why? You simply don’t need to. You risk sounding snobby and as we mentioned above, it’s better to not ruin any relationships.

It’s only fair to give an explanation as to why you decided to decline the job offer, but you should keep it brief and short of details . 

If your reasons for declining are things your employer would rather not hear, you can explain your decision with a simple “The position doesn’t quite fit my career goals.”

Here’s what your answer should and shouldn’t sound like:

I want to thank you for your job offer. I really appreciate it.

However, I regret to inform you that I cannot accept it. My career goals at the moment are not very compatible with this position.

I wish you the best and hope we cross paths again.

Thank you for your job offer. Unfortunately, I will have to decline. 

I got in touch with one of your employees and was not very convinced by what I heard about the branch’s manager. I am not a fan of authoritative management.

I wish you good luck in finding the right employee.

Step #3 - Offer to Stay in Touch

Not accepting a position doesn’t necessarily mean you have to cut ties with the recruiter completely. 

Who knows, your paths might cross somewhere else or you might apply for another position in the same company.

In any case, it’s good to end the discussion on a good note and leave room for reconnecting in the future.

Turning Down a Job Offers - 3 Examples You Can Use

Depending on the method of communication you previously had with the recruiter, you can decline an offer through a phone call, email, or even letter. 

99% of the cases, though, it’s going to be done through email.

Here are 3 email templates for declining a job offer you can reuse

I want to thank you for offering me the position of administrative assistant in your company.

Unfortunately, I will have to decline the offer. After long consideration, I decided to accept another position that is more compatible with my master's studies plan. 

I’d like to thank you again for the time and consideration and I hope our paths cross again. Your company still remains one of the places I’d love to work for in the future.

Dear Mr. Smith,

Thank you so much for giving me the opportunity to work as a software engineer at your company. 

Sadly, I will have to decline. I believe the position does not fit my career goals at this time. 

Once again, thank you for the offer and consideration. I wish you all the best.

Dear Mr. Craig,

I greatly appreciate your offer for the sales manager position. I enjoyed learning about your company and meeting your staff last week.

However, I regret to let you know that I will be declining the offer. I fully understand that as a new business your budget is tight and cannot meet the compensation I am looking for. 

I wish you the best in finding the right sales manager and I hope we cross paths in the future again. 

Key Takeaways

Saying “thanks, but no thanks” to a job offer is no fun, but it’s part of the job-search process and has to be done. 

What’s important is to maintain the same level of professionalism from the beginning of the process to the end.

To do that, when turning down an offer, you should:

• Avoid procrastinating. Your decline sets off a chain reaction of events at the company to find another candidate. If you know your answer, don’t drag on their search and let them know ASAP.
• Show your appreciation. Saying the “thank you” magic word never hurt anybody. In this case, it shows gratitude for the offer and appreciation for the recruiter’s time and effort.
• Give a brief explanation. No details, no drama. A one-sentence reasoning will do.
• Offer to stay in touch. In such a small world, it’s no surprise for your paths to cross again, so end your email on a good note and leave room for reconnecting.

Good luck with finding your dream job!

Suggested Reading:

• What You Can Learn from Satya Nadella’s Rise to CEO
• 101 Career Paths for Every Personality [2024 Guide]
• What Are Your Career Goals - How to Answer w/ [Examples]

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How to Politely Decline a Job Offer by Email or Phone (+10 Email Samples)

• Klara Cervenanska , 
• Updated March 6, 2023 7 min read

Different people have different reasons for rejecting job offers. However, the question of how to politely decline a job offer is something they all struggle with.

After all, you don't want to be stuck in a job just because you can't say no. 

Perhaps you've already accepted another job offer, the salary they offered doesn't meet your expectations, or maybe you simply don't think the company is a good fit.

Whatever your reasons, it's always a good idea to be polite and provide some level of detail when you're refusing a job offer. 

We'll provide you with 10 job rejection email samples that you can tailor to your own situation as well as useful tips for rejecting a job opportunity.

Table of Contents

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How to politely decline a job offer?

• How to respectfully decline a job offer but leave the door open?[+2 email samples]

How to turn down a job offer over the phone

How to decline an internship offer, how to ask for more time to think about a job offer, top reasons for declining a job offer .

• Think again. If you don't like one aspect of the offer, such as the salary, try to negotiate better conditions first. 
• Give a reason. Not providing a reason will make you look rude. Giving a short explanation will keep things cordial and ensure no bridges are burned. 
• Be polite. Let them know you appreciate their time and the opportunity.
• Don't waste time. If you have made the decision to decline a job offer, do it as quickly as possible. Even though it's uncomfortable, it's a fair thing to do.
• Consider future networking. As mentioned before, you never know if your paths don't cross in the future. Propose to remain in contact with them.

How to reject a job offer by email? [+6 email samples]

It depends on the company and its preferred communication channel. Some smaller companies prefer phone calls, while larger companies find it more convenient to use email. It's safe to say that it's less awkward to politely decline a job offer by email rather than during a phone call. 

Here are six sample job rejection emails for different circumstances. Feel free to copy and edit them to suit your needs.

Sample: Declining a job offer when the job is not a good fit

It's nobody's fault. Sometimes everything seems fine, but your gut feeling is telling you the company is not a good fit. Here's what you can say:

Dear [Hiring manager’s name] ,

Thank you very much for offering me to be a part of [company name] as a [name of position] .

While this position is surely a great opportunity, after much thought I have decided that it is not the right fit for me and my current career path.

I really appreciate your time and effort that went into interviewing me and discussing the job offer details during the past week.

I wish the best for [company name] and hope our paths will cross again in the future.

Best regards, [Your name]

Sample: Declining a job offer due to a better job opportunity

This is a very common situation. Try not to be negative towards the company you are turning down, and say something like this:

Hope you are well. Thank you so much for the offer for [name of position] at [company name] .

After careful consideration, I have decided to decline the offer. The reason is that I have recently been offered a job opportunity which is a better fit for my current career path.

Once again, I want to thank you for your time and for considering me as a candidate.

You have my best wishes in finding the right person for the job at [company name] . I sincerely hope our paths will cross again in the future.

Sample: Declining a job offer due to salary

Money is often a touchy subject. However, nobody will blame you if you've decided on your limit. An answer like this will keep things cordial and not reveal too much detail. It might even lead to negotiation.

Sadly, I will have to turn down the offer. The reason is that at the current compensation you are offering is, in my opinion, not an adequate evaluation of my skills and experience.

I really appreciate your time interviewing me and answering all of my questions.

You have my best wishes in finding the right person for the job at [company name] .

Sincerely, [Your name]

Sample: Declining a job offer after accepting another job

You received two offers, but you can only accept one. That inevitably means having to turn down the other. Here's how:

Hope you are well. Thank you very much for offering me to be a part of [company name] as a [name of position] . You have a great team!

Unfortunately, I have decided to decline your offer. The reason is that I have recently received a job offer at another company, and decided to accept it.

Thank you very much for considering me as a candidate. I really appreciate your time discussing all of the details with me during the past week.

Sample: Declining a job offer after you already accepted it

This is a tricky situation, but it happens. That's life. Before sending an email, check your contract to make sure you can legally decline. Here's an example of what to say in an email: 

Thank you so much for offering me the position of [name of position] at [company name] . It has been a pleasure speaking with you and learning more about [company name] and your team.

After careful consideration, I have decided to ultimately decline the offer. I have given it much thought and reevaluated my current career goals. [Optional: insert any further details or reasons for changing your mind]. This is in the best interest of me as well as your company, I sincerely believe.

I am very sorry for the inconvenience my decision may cause.

You have my best wishes in finding the right person for the job at [company name] , and, once again, thank you for considering me as a candidate.

Sample: Declining a job offer due to personal reasons

Life happens, and circumstances change. Everyone will understand that. Here's what you can say to stay professional and polite: 

I really appreciate the offer to be a part of [company name] as a [name of position] .

Sadly, I have decided to decline your offer. Due to personal reasons and current circumstances I am not able to terminate my current contract. [Optional: Alternatively, cite a brief reason]

I really appreciate your time discussing all of the details with me during the past week. Again, thank you for considering me as a candidate.

How to respectfully decline a job offer but leave the door open? [+2 email samples]

As mentioned before, you never know what life brings. If you end things on bad terms, it's almost guaranteed you're never getting a job in that company again. There are many ways to propose staying in touch, which often depends on the company. 

Are they big on LinkedIn? Do you know any of the people there personally? Alternatively, do they engage in networking events? Suggest a way to stay in touch that aligns with the company culture.  

Here’s an example of how to phrase your refusal of an offer while proposing to stay in touch via LinkedIn:

While this position is undoubtedly a great opportunity, after much thought I have decided that it is not the right fit for me and my current career path.

I wish the best for [company name] and hope you find the right candidate soon. I’d like to stay connected with [company name] and keep in touch. Would you, perhaps, be interested in connecting on LinkedIn?

Another example of how to turn down a job offer while leaving the door open:

Upon careful consideration, I have decided I will have to decline the offer. I plan to pursue another job that fits better with my current career goals.

It was great to meet you and your team. I really appreciate your time interviewing me and discussing the companies future goals. I hold our connection dear and I would like to keep in touch. Let me know if you are interested in connecting with me in future.

I wish the best for [company name] and hope you find the right candidate soon.

As mentioned before, sometimes it's necessary to decline a job offer over the phone. While it's definitely a lot more stressful to do this, or anything, over the phone, following a few simple steps may save you a sleepless night. 

One thing to ease your nerves is the fact that you're not alone. According to Glassdoor's 2020 Job Rejection Analysis report , in the US, over 17.3% of job offers are rejected. So remember, you're not offending anyone by declining an offer. It happens all the time. 

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Here are 5 steps to help you decline a job offer over the phone.

• Call in the afternoon. Everyone's calmer after a meal. Start the conversation by asking if it's the right time to call. In case the person is not available, try calling later. Don't leave a message saying you're declining the offer. 
• Structure your answer. You should start by saying you appreciate the offer. Then proceed by saying you're declining the offer and tell them why. Finally, wish them and the company the best and thank them for their time. Ideally, scribble down a very short list on a piece of paper and have it in sight – it'll help in case you stutter. 
• Calm down your voice. It's important to sound confident. If you tend to have a shaky voice in stressful situations, do a breathing exercise, and remember it's not a big deal. 
• Be polite and professional. Don't start the phone call by saying: "Hey there! Soooo..." 
• Be honest. When they ask you for further explanation, and you try to make stuff up, you'll stutter. Be honest about why you turned down the offer. After all, if the problem can be solved, it may even lead to a negotiation of better conditions! 

Did you decline a job offer without having backup up your sleeve? Don't hesitate and create a killer resume with Kickresume’s resume builder or through the mobile app .

It's completely normal for students to send out resumes and apply for multiple internships at the same time. If you're lucky, you'll get multiple offers. Hence, you have to know how to politely decline an internship offer. 

It's worth leaving the doors open when it comes to turning down an internship . Young people should gain as much work experience as possible, hence it's possible you may want to do an internship at that company in the future. 

Generally, try to be as positive as possible about the company and express your gratitude for the offer. Don't say anything negative. Ideally, propose to stay in touch with them and ask to connect on LinkedIn or other relevant social media . 

How to decline an internship offer [email sample]

Hope you are doing well. Thank you very much for offering me an internship at [company name] .

Unfortunately, upon careful consideration I have decided to decline the offer. I decided to pursue an internship in another field that fits better with my current career goals.

It has been a pleasure meeting you/corresponding with you and learning about [company name] goals. I really appreciate your time interviewing me. Please do let me know if you are interested in working with me in future. I found our connection valuable and would like to keep in touch. Could we possibly connect on LinkedIn?

I wish the best for you and [company name] .

Changing jobs is stressful. Deciding to work for a different company or in a different industry is a very important step in life. No wonder you want to be absolutely sure about making the right choice. 

You just got a job offer. Everything seems great; you really enjoyed speaking to the team and liked the company’s culture. You have to decide by Monday.

But is it really the right fit for you? Having a few extra days to make that decision would ease your mind and help you come to a conclusion. 

But, how to ask for time to think about a job offer? And how to delay accepting a job offer? After all, you don’t want to seem like you’re having second thoughts and make the company assume they should hire someone else. 

How to ask for more time to consider a job offer [email sample]

I am very excited to put my skills to good use at your company and helping to grow the business. Is it possible to have a few more days to respond to the job offer?

While I think this is a great opportunity, I want to make completely sure I understand all that is expected of me as well as all of the aspects of the job offer before I make this major decision.

Would it be possible to arrange a phone call to ask about further details regarding the position? I am available every day from 8 am to 4 pm. Let me know what suits you best.

Did you know that one out of every six employment offers in the U.S. is turned down? 

The reason behind this is simple. As there are plenty of job opportunities available in the market, you're no longer pressured into accepting the first offer you get.

But what are the actual top reasons for you to turn down a job offer ?

Perhaps unsurprisingly, low wage takes the cake as the top reason for declining job offers. 

Other common reasons include personal reasons, inconvenient working hours, and long commutes.

The full results of the survey can be found in the infographic below.

Key takeaways

• Be polite and express your gratitude for their time as well as the job offer.
• Provide at least some level of detail for the refusal. Not providing any reasoning will seem unprofessional.
• Act quickly. Don't make the company wait several weeks while you procrastinate and delay declining the job offer.
• Don't forget to say "thank you" and "I appreciate" . 
• Ending things on good terms is beneficial. You never know how your circumstances might change. 
• Don't stress too much. Hiring managers deal with people turning down job offers all the time. 

Christy's word of advice

Whether you’re declining a job interview invitation or a job offer: don’t ghost the recruiter. I know it feels awkward to say no, but you never know when ghosting may come back to haunt you in future (😊). For job offers, I recommend politely thanking them for their time. That you’re grateful for their interest. However, due to a change in your circumstances, unfortunately you can’t go ahead at this time. And thank them again. If there’s a specific reason (e.g. salary too low) feel free to mention it. You never know… they may come back with a better offer if you’re polite!

Christy Morgan, Resident HR Expert

This article was recently updated. The original article was written in 2021 .

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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How to respectfully decline a job offer (5 tips & examples)

Learn how to politely turn down a job offer with these tips and examples. Maintain a good relationship with the company while declining the offer.

In today's job market, receiving a job offer can be a great feeling. But what if the job offer isn't the right fit for you? Politely turning down a job offer can be tricky, especially if you want to maintain a good relationship with the hiring manager and the company. However, sometimes it's necessary to turn down an offer for various reasons, such as accepting a different job offer, deciding the position isn't the right fit, or pursuing personal projects. Regardless of the reason, it's crucial to handle the situation professionally and respectfully to maintain a positive relationship with the hiring manager and the company.

In this article, we'll outline five tips for declining a job offer gracefully, including showing appreciation, giving a good, brief reason, staying in touch, offering an explanation (optional), and expressing gratitude again. We'll also provide email examples to help you craft your response:

Show Appreciation

The first step in declining a job offer is to express your gratitude for the opportunity. The hiring manager has invested time and resources into reviewing your application, interviewing you, and offering you a position. Therefore, it's important to thank them for their consideration and time spent. Be specific about what you appreciate, such as the opportunity to learn more about the company or the chance to meet with the team.

Dear [Hiring Manager's Name],

Thank you so much for offering me the position of [Job Title] at [Company Name]. I am honored and grateful that you considered me for this opportunity.

After careful consideration, I have decided to respectfully decline the offer. While I was impressed with [Company Name]'s mission and values, I have received an offer that is better suited to my current career goals and aspirations.

I want to express my sincere gratitude for the time and effort you and your team invested in the hiring process. I had a positive experience learning more about your organization, and I appreciate the professionalism and support you provided throughout the process.

Please know that I hold your company in high regard and wish you and your team continued success in achieving your goals. If there is anything I can do to support your organization in the future, please do not hesitate to reach out.

Thank you again for the opportunity, and I wish you all the best.

[Your Name]

Be Honest and Clear

While it's important to be appreciative, it's also essential to be clear and honest about your reasons for declining the offer. Avoid being vague or misleading as it may lead to misunderstandings in the future. Provide specific reasons for your decision that are relevant to the job, such as salary or job responsibilities. However, if you don’t feel comfortable discussing the reasons why you're declining the offer, it's okay to keep your response brief.

Thank you so much for offering me the [Job Title] position at [Company Name]. I truly appreciate the time and effort you and your team put into considering my application and offering me this opportunity.

After much consideration and reflection, I have decided that I must decline the offer. It was a difficult decision to make, as I was impressed with [Company Name]'s mission and the passion your team has for your work.

However, after careful thought and consideration, I realized that this position is not the best fit for my current career goals and aspirations. As much as I would love to be a part of the team at [Company Name], I believe it would not be fair to accept the position knowing that my goals do not align with the requirements of the role.

Again, I want to express my gratitude for the time and energy you and your team invested in me, and I hope that you will find the right candidate who will be an excellent addition to your team. If there are any other opportunities in the future that you believe may be a good fit for me, please do not hesitate to reach out.

Thank you once again for your understanding, and I wish you and your team continued success.

Offer a Reasonable Explanation

When declining a job offer, it’s not always necessary to provide an extensive explanation. However, if you've had multiple interviews with the company or if you've been in contact with the hiring manager for an extended period of time, it may be helpful to offer a brief and honest explanation. The explanation should be reasonable and relevant to the position you were offered. Be polite and avoid being overly negative about the company or position.

Thank you for offering me the position of [Job Title] at [Company Name]. I am grateful for the time and effort you and your team have invested in considering my application.

After much consideration, I have decided to decline the offer. While I was impressed with [Company Name]'s mission and values, I have received an offer that is better suited to my current career goals and aspirations.

Please know that this decision was not an easy one to make, and I want to express my sincere gratitude for the time and energy you and your team have put into the hiring process.

Again, thank you for the opportunity, and I wish you and your team continued success.

Best regards,

Stay Professional and Polite

Even if you're declining the job offer, it's important to remain professional and polite in your response. Avoid any negative or disparaging comments about the company, the position, or the hiring manager. Instead, keep your response positive and respectful, thanking them for the opportunity and expressing your interest in maintaining a relationship with the company.

I appreciate the time and effort you and your team have invested in considering me for the position of [Job Title] at [Company Name]. I am grateful for the opportunity to learn more about your organization and its mission.

After careful consideration, I have decided to respectfully decline the offer. I must prioritize my career goals and aspirations, and at this time, I believe that another opportunity aligns more closely with them.

Please know that I hold your company in high regard, and I am grateful for the professional and positive experience I had throughout the hiring process. I wish you and your team continued success in achieving your goals.

Thank you again for your time and consideration.

Stay in Touch

Declining a job offer doesn't mean you have to sever all ties with the company. Instead, you can express your interest in staying in touch and building a relationship with the company. You can offer to connect on LinkedIn or other social media platforms, attend company events, or ask for feedback on your application. Staying in touch can help you build relationships and keep your options open for future opportunities.

I want to express my sincere appreciation for offering me the position of [Job Title] at [Company Name]. While I am grateful for the opportunity, I have decided to respectfully decline the offer as I have received an offer that better aligns with my career goals and aspirations.

I want to assure you that I hold your company in high regard and enjoyed learning more about your organization during the hiring process. I believe that your team's passion and dedication to [Company's Mission] will lead to continued success and growth.

If there are any future opportunities within your organization that align with my career goals, I would be honored to be considered. I would love to keep in touch and stay updated on any developments within your company.

Again, thank you for your time and consideration, and I wish you and your team all the best.

In conclusion

Declining a job offer can be challenging, but it's important to approach the situation with professionalism, honesty, and respect. By showing appreciation, being honest, and staying professional, you can decline the job offer with grace and maintain a positive relationship with the company. Remember, you never know when another opportunity may arise in the future, so it's important to handle the situation with care.

Still waiting to hear back on a job application? Get more interviews by following up with this email template and tips .

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WTO / Letters and Emails / Rejection / Formal Rejection Letter to Decline Job Offer (Samples)

Formal Rejection Letter to Decline Job Offer (Samples)

It is a formal letter or document sent to a hiring manager or employer by a candidate to politely decline a job offer extended to them. It is also referred to as a declination letter. In it, the candidate expresses their appreciation for the offer and includes a respectful and courteous explanation of the reason for declining it.

Deciding to refuse a job offer is a delicate process, as mishandling it could harm your professional reputation. It is advisable to inform the hiring manager in writing about your stance as soon as possible. It should be clear that you have given the offer significant consideration but decided to reject it. Knowing how to draft it in a way that accurately conveys your appreciation for the consideration and your regrets is essential, especially if you have multiple offers.

You should communicate your decision in writing because this document is part of the official record. This helps preserve your relationship with the recipient. Choose your words carefully and remain respectful throughout. This not only projects you favorably to the recipient but also encourages them to consider you for future employment opportunities.

To help you draft a professional letter, this article will address the reasons that may necessitate its use and provide a step-by-step guide on how to draft it. Samples and templates have also been provided to assist you with the writing process.

Why Decline a Job Offer? Exploring Personal and Professional Reasons

When it comes to the job search process, receiving a job offer is undoubtedly an exciting moment. However, there may be instances where declining a job offer becomes necessary. Deciding to decline an offer requires careful consideration and evaluation of personal and professional factors.

Some of the reasons are the following:

Inadequate salary and benefits

You should know the appropriate salary range for the position before considering accepting it. Consider the position’s benefits, such as paid vacation, retirement benefits, and health insurance. You may reject the job offer if you consider that you are not being adequately compensated.

Personal circumstances

In a new work environment, you should prepare to invest more hours in familiarizing yourself with the company’s operations. However, accepting a position that requires you to work 70-80 hours per week is not the best decision if you have personal or family obligations. You might request remote working options or flexible hours, or the hiring manager may be willing to compensate for the long hours with paid vacation days. If they are unwilling to offer a favorable work and life balance, it is a valid reason to refuse a job offer.

Location and commute challenges

A job might become difficult if the commute to the workplace is lengthy and stressful. During the hiring process, pay close attention to the amount of time it takes to get to the workplace and determine if you are willing to do it twice a day for the length of your employment.

Before declining the offer, check for any adaptability to your work location and hours if you find the commute challenging. If not, even the perfect job may not be worthwhile if the commute affects your efficiency at work because of the distance and related stress.

Concerns about company culture and values

Company culture refers to the vision, mission, objectives, management style, and work environment, among other things. If you have thoroughly researched the company and found that its culture does not align with your own values, work preferences, or career goals, it may be a valid reason to decline the job offer. A poor cultural fit can impact job satisfaction, work-life balance, and overall job performance. It is important to prioritize your well-being and ensure that you will thrive in the work environment.

Other job opportunities

A valid reason for declining an offer is to accept a better offer. When you are presented with a more attractive opportunity, whether it is the salary, benefits, career growth, or other factors that are important to you, it is understandable to consider and potentially accept a better one.

When communicating your decision to decline the job position based on receiving a better offer, it is essential to express your gratitude for the original offer and acknowledge the positive aspects of the opportunity. You can mention that, after careful consideration and weighing your options, you have received another option that better aligns with your career goals, compensation expectations, or overall interests.

Doubts and reservations

It is essential to carefully assess the job offer, taking into consideration factors such as job responsibilities, work environment, company culture, and growth opportunities. If there are significant doubts or reservations about any of these aspects, it may be wise to decline it. It is crucial to prioritize one’s own career goals, personal values, and overall job satisfaction.

Lack of growth opportunities

Every position you take should enhance your résumé. Assess whether you will have opportunities such as increased responsibility, capacity development, and challenging projects before accepting a job offer . If the job does not offer clear prospects for professional development, career advancement, or skill enhancement, an individual may choose to explore other opportunities that provide better growth prospects.

Timing and pending offer

Timing plays a crucial role in the decision-making process when considering job offers. The presence of a pending offer can significantly impact an individual’s decision to decline an existing job offer. Several factors contribute to this decision, including the prioritization of preferred opportunities, the search for a better fit in terms of responsibilities and prospects, the consideration of salary and benefits, the focus on professional advancement, and the need to address personal circumstances. The pending offer holds the potential for a more favorable career path, increased compensation, improved work-life balance, or better alignment with personal commitments. 

How to Write a Letter to Politely Refuse a Job Offer

If you have received a job offer you cannot accept due to any of the reasons outlined above, this article will now guide you on how to draft a respectful and polite letter to convey your decision.

Opening Paragraph: Express your gratitude for the offer

Begin by conveying your appreciation for being considered for the position and the effort spent by the recipient in the hiring process. Be polite and state that you regret declining the offer. Write in a tone that suggests you are willing to join the company in the future, should an opportunity present itself.

You may write this section as shown in the example below:

Thank you for the offer to join Vasik Labs as a Sales Representative. I appreciate your confidence in my abilities and your interest in hiring me. Regrettably, after careful consideration, I have chosen to decline this gracious offer.

Body paragraphs: What to include

In the body, give a reason for declining the offer, apologize for any inconvenience caused, and extend an offer to maintain contact in the future.

Reason for not accepting the offer

In this paragraph, explain your reason for not accepting the offer. Even though you do not have to share specifics, be straightforward and truthful. Remember to provide some context for your decision.

If you reject the offer due to a lengthy commute, mention where you will be commuting from and detail how challenging it would be to get to the workplace.

However, if you have personal reasons for declining, you do not have to share those reasons. The company can use this feedback to improve its recruitment processes.

You may express it as shown in the example below:

During the interview process, I had the opportunity to learn more about the company culture and the responsibilities associated with the role. While I am impressed by the work done at [Company Name], I realize that there might be a mismatch between my work style and the expectations of the position.

Apologize for any inconvenience

The recruiting process is tedious and time-consuming for companies. Most likely, the hiring organization dedicated multiple resources during the hiring process, from reviewing applications to evaluating sample projects and arranging interview panels. By acknowledging the time and effort invested by the hiring manager and the company, you demonstrate professionalism and show that you value their consideration.

I am sure the position presents massive potential for the right candidate. I regret any inconvenience I may have caused you and sincerely apologize.

Be willing to maintain contact

Just because you are declining an offer does not mean the organization will not consider you for other opportunities in the future. Offer to maintain communication by providing additional contact information if you develop a positive relationship with the hiring manager during the recruitment process. However, you should not feel compelled to provide this information. 

Feel free to contact me if any opportunities become available. You can reach me at (225) 400-9715.

Closing paragraph: Reiterate gratitude for the opportunity

Finally, conclude your letter by politely reiterating your gratitude for being considered for the position and your best wishes for the organization. Your name should be followed by a respectful closing salutation. Sign to validate its authenticity. A polite sign-off helps maintain a positive relationship for future engagements.

Thank you once more for your consideration. I understand this decision may be disappointing, and I wish you well as you search for the ideal candidate.

free templates

[Your Name]

[Your Address]

[City, State, Zip Code]

[Phone Number]

[Email Address]

[Employer’s Name]

[Employer’s Title]

[Company’s Name]

[Company’s Address]

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to express my sincere gratitude for the offer of [Position Title] at [Company’s Name]. After careful consideration, I have decided to decline the offer. This decision was not made lightly, but after evaluating my current career goals and personal circumstances, I believe it is the best choice for me at this time.

I want to extend my deepest thanks to you and your team for considering me for this opportunity. I am truly honored to have been selected and am impressed by the professionalism and kindness shown by everyone I interacted with during the interview process. [Company’s Name] clearly has a remarkable team, and I have no doubt that the organization will continue to achieve great success.

Please understand that my decision is based on personal reasons and in no way reflects any dissatisfaction with the offer or the company. It was a difficult choice, given the attractive aspects of the position and [Company’s Name].

I hope to have the opportunity to cross paths with you and [Company’s Name] in the future. I wish you and the team all the best and thank you once again for this offer and for the time and consideration extended to me.

Sample Letters to Decline a Job Offer

When writing a declination letter, the wording should be based on your reason for rejecting the offer.

Here are some samples you may refer to:

Due to inadequate salary

Dear Mr. Davis,

I hope this letter finds you well. I would like to express my sincere gratitude for offering me the position of Software Developer at Tech Innovations Inc. I am truly honored by the opportunity to become a part of such a dynamic and innovative team. After much deliberation, however, I have made the difficult decision to decline the offer due to the salary package.

Please understand that this decision was not made lightly. I have spent considerable time evaluating the offer in the context of my financial requirements and career aspirations. Despite my enthusiasm for the role and the company, the offered salary does not meet my current needs, considering my professional experience and the industry standards.

I want to emphasize my admiration for Tech Innovations Inc. and the professionalism of your team throughout the interview process. It has been a pleasure learning more about your company’s vision and projects, which only increased my respect for what you are achieving in the industry.

While I must decline this offer, I remain very interested in the possibility of working with Tech Innovations Inc. in the future, should there be an opportunity more aligned with my salary expectations. I believe strongly in the company’s direction and would welcome the chance to contribute to your team under different circumstances.

Thank you once again for this offer and for understanding my position. I wish Tech Innovations Inc. continued success and hope to cross paths under more favorable conditions.

Olivia Smith

To accept another offer

Dear Ms. Rodriguez,

I hope this message finds you well. I am writing to extend my sincerest gratitude to you and your team at Creative Solutions Ltd. for offering me the position of Graphic Designer. I am truly honored by the confidence you have shown in my abilities and the opportunity to contribute to your esteemed company.

After much consideration and with a heavy heart, I must inform you that I have decided to decline the offer. Since our last conversation, I have received another job offer that aligns more closely with my long-term career objectives and personal circumstances. This decision was incredibly difficult to make, given my high regard for Creative Solutions Ltd. and the exciting prospects the role presents.

I want to express my deepest appreciation for the time and effort you invested in the interview process and for considering me for this position. I have gained a great deal of respect for the innovative work your company is doing, and I am genuinely disappointed to miss the chance to be part of such a dynamic team.

Please convey my thanks to everyone involved for their warm welcome and the opportunity to learn more about Creative Solutions Ltd. I hope that our paths might cross again in the future under different circumstances, and I look forward to potentially collaborating in some capacity.

Thank you once again for your understanding and for this incredible offer. I wish Creative Solutions Ltd. all the best and continued success in all its endeavors.

Warmest regards,

Lack of professional fit

Dear Ms. Lee,

I hope this letter finds you well. I want to start by expressing my sincere gratitude for the opportunity to interview for the position of Senior UX Designer at Innovatech Designs. I am truly honored to have been considered for a role within such a reputable and innovative organization.

After much thought and consideration, I have decided to decline the job offer. This decision was not easy, and it took considerable reflection on what I am seeking in my next professional chapter. My decision is based on the alignment of the role with my career goals and the type of projects I am passionate about pursuing. While Innovatech Designs is a fantastic company, I feel that the specific position offered does not perfectly align with my current professional aspirations and the direction I wish to take my career.

Please know that this decision does not reflect my view of Innovatech Designs or the quality of your team, both of which I hold in high regard. It has been a pleasure to learn more about your company and to meet several of your talented team members through the interview process. I am truly impressed by the work you do and have no doubt that Innovatech Designs will continue to achieve great success.

I am grateful for the time and consideration you have extended to me and hope that we might cross paths again in the future under different circumstances. Thank you once again for this offer and for understanding my position.

I wish you and Innovatech Designs the very best moving forward and hope to perhaps collaborate in some capacity in the future.

The letters effectively convey the decision of the recipients regarding the job offers they received. Each letter is polite, appreciative, and transparent in communicating the reasons for declining the offer. In the first letter, the sender declines due to inadequate salary, emphasizing the importance of financial considerations and expressing interest in future opportunities with the company. Similarly, the second letter declines due to accepting another offer that aligns better with the recipient’s career objectives, while expressing gratitude for the offer and expressing hope for potential future collaborations. Lastly, the third letter declines the offer due to a lack of professional fit, highlighting the importance of career aspirations and the role’s alignment with them, while maintaining respect for the company and its team.  The senders express gratitude for the opportunity, convey respect for the company and its team, and often express hope for potential future collaborations or opportunities at the end of the letters. They maintain a positive tone throughout, despite declining the offer, and leave the door open for potential future interactions. This ensures that the relationships remain intact and professional, while also acknowledging the value of the opportunity presented.

Overall, each letter effectively communicates the decision while maintaining professionalism and leaving the door open for potential future opportunities or collaborations.

Free Templates

In the professional realm, receiving a job offer is often an exciting and rewarding experience. However, there may be instances when accepting it is not the best decision for various reasons. In such cases, it is essential to handle the situation with tact and professionalism by writing a well-crafted declination letter. This article explains the significance of writing it, highlighting the importance of maintaining professionalism and gratitude throughout the correspondence. It discusses common reasons for declining job offers, such as cultural or job mismatch, pending offers, and better opportunities. Furthermore, it provides a step-by-step guide to crafting a well-structured and thoughtful declination letter. You may also download one of our free templates and customize it to your preferences. Send the document as soon as possible, and remember to thank the hiring manager for considering you for the role. 

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Decline Job Offer Letter Template – Sample

Updated August 22, 2023

A decline job offer letter is a form used by an individual to decline a job offer. Providing a letter creates a paper trail that will ensure there is no confusion or dispute regarding the situation.

What to Include

• Name of the employer;
• Position offered;
• Reason for rejection;
• Provide appreciation for the offer; and
• Should be diplomatic in the for future references.

How to Decline a Job Offer  (3 steps)

• Show Appreciation for the Offer
• Explain Reasons for Declining
• Respond in a Timely Manner

1. Show Appreciation for the Offer

Individuals declining a job offer should provide gratitude for the position that was offered and time spent on the process. The individual should write in a tone that emphasizes that they may be open to working in the enterprise at a later time.

2. Explain Reasons for Declining

The letter should be provide details of why the position is being declined, i.e., commuting distance, requires relocation, expectations of salary not met, conflict over proposed start date, individual has acquired a different position.

3. Respond in a Timely Manner

A Decline Job Offer letter should be sent immediately upon an individual making the decision. This will help maintain a partnership and respect with the employer because they are in need of filling the position, and this would be considered courteous. Not providing a decision quickly can be damaging to the employer as they may pass on other candidates due to the pending job offer that has been extended.

Sample Decline Job Offer Letter

XYX Enterprise 123 Street Way Los Angeles, CA 90212

Dear Mr. Smith,

I would like to take a moment to thank you for extending me an offer for the Business Analyst Position within XYX Enterprise.

After careful thought and consideration for the role, salary, responsibilities, and the company; I have come to the decision to decline the job offer presented to me. Your company has a bright future ahead; however, I have accepted another position that is within a more commutable distance from my home.

I appreciate taking the time to have met with you and all interviewers. I am truly grateful to have received this opportunity to join your team, and thank you for your time and support throughout this process.

How to Decline a Job Offer You Already Accepted (With 10+ Examples)

Accepting a job offer can be exhilarating—but what if you have to decline the offer after you have already accepted it?

Don’t feel bad if this happens.

Here’s how to decline a job offer you already accepted, as advised by experts:

Table of Contents

Try your best to exit as diplomatically as possible

Scenario 1: you’ve received a competing offer that you prefer, scenario 2: circumstances have changed, scenario 3: you’ve had second thoughts, be 100% honest with everyone, do it over a phone call, send them peers who might be interested, make sure this is what you want to do before you decline the job offer because you can’t change your mind again, remain professional and respectful, maintain an air of professionalism, be honest, professional, and grateful for the opportunity, always sign the second contract before saying no to the first offer, the decline letter should be polite and courteous, tell the truth, if you have a story that you can share, do it, apologize and let them know you were simultaneously interviewing at other places, frequently asked questions.

Michael D. Brown

Global Management Expert | Director, Fresh Results Institute

As a professional, you definitely don’t want to burn bridges. The world is interconnected, even more interconnected in the professional world where almost every fragment is delicately interwoven in one unified corporate ecosystem. You don’t know when you would need your current employer down the line in your career path.

Therefore, if you must turn down a job offer you had already accepted, you must adopt best practices and try your best to exit as diplomatically as possible without ruffling too many feathers.

Of course, there are techniques to turn down a job offer you have accepted courteously, techniques so amicable that the employer (you are turning down) will like you enough to ask about your availability if a senior opportunity comes up.

Related: How to Turn Down a Job Offer but Keep the Door Open

Dissect the contract for any legal consequence

How do you achieve this? The first step is to dissect the contract for any legal consequence.

It is more fun watching a judge on a movie than facing her in real person. Improper termination of a job offer can get you to court for sure! Therefore, before you turn down any job offer, rigorously study the contract to see if there are explicitly stated legal consequences for such action.

Agreed, some contracts may be stashed with legal jargon. In that case, where you are not too clear on what the contract spells, you can consult a lawyer friend.

Most contracts will give you a time span within which you can turn down the job without consequence. In some other contracts, you must give the employer a heads-up notice within a stipulated timeframe.

When you are convinced there are no legal wars to be fought; you can now reach out to the employer. Yes, this is the harder part.

Ask yourself what alternatives you are willing to accept

Indeed, some employers can cherish you so much that would counter your preferred job (for which you are turning down their offer) with a more delicious proposition. Therefore, you must be prepared for all possibilities before you reach out to the employer.

What rates or responsibilities could this employer offer you that could cause you to have a rethink about your decision to turn them down? If the employer asks you what conditions they could provide to make the position more attractive for you, feel free to earn your mind.

Would you want a convenient remote work setting? Would you need Fridays or weekends totally off? See if you can still possibly iron out conditions with them. In the situation where your decision is personal, you can let them know as clearly as possible without unnecessarily divulging sensitive details.

Of course, you dare not sprinkle any dishonesty in when explaining your reasons for turning down their offer. If you got a better job, tell them candidly.

They may necessarily not be elated with it, but the crux is you are telling them the truth. Don’t garnish the truth by any means; what you should rather garnish is your expression of the truth. You need a fair lump of diplomacy here so as not to sound as abrasive or provocative.

Be thankful

Two words: “ thank you. ” They can do an incredible amount of good despite being so brief. You need to be thankful when you turn down an employer’s offer. Nowhere in life is any individual happy to a miserable reject. The same applies to your employer.

Yes, you must venerate their offer even if you decline it. Make them see that you value the offer as an exotic opportunity that you unavoidably have to turn down. Make them feel you cherish ever being considered for that responsibility.

When necessary, emphasize better on how thrilling it was with them. It must not be a heart moving (and tears-invoking) Steven Spielberg rendition, but at least beam a fair light on the positives of your experience with them.

Terry McDougall

CEO & Career Coach, Terry B. McDougall Coaching | Author, “ Winning the Game of Work: Career Happiness and Success on Your Own Terms “

Sometimes a candidate may decide to turn down a job they’ve already accepted because they’ve received a better offer, because circumstances have changed, or they’ve had second thoughts.

Here are some examples of what to say in each scenario:

“I want to let you know that though I was very interested in joining your firm, I have decided to decline the offer because I’ve gotten a job offer for a role that I feel is a better fit for me. I appreciate your interest in me, and I wish you the best in finding a candidate for the position.”

“I want to let you know that since I accepted the offer, some circumstances have changed in my life that precludes me from being able to take the job. My wife has recently been promoted in her job, and given our family’s situation; it doesn’t make sense for us to make the move for me to take the role. I appreciate your interest in me, and I wish you the best in finding a candidate for the position.”

“I want to let you know that I have decided to decline the position. I’ve had some time to think it over and while I enjoyed meeting everyone at your company, [give the reason for not taking the job.]” The reasons could be something like “the timing is not right for me to leave my current role,” “Upon further thought, the focus of this position is taking me too far from my interest in [whatever].”

Overall, it’s critical to emphasize your appreciation for the time and attention they took with you throughout the recruiting process and express your regret for inconveniencing them.

Despite feelings of discomfort, if you have any doubts about taking a job, it’s much better to decline it than to take a job that you have misgivings. It’s better to endure the momentary discomfort than to take the job and live to regret it or quit the job a few months later when it’s too late for the company to choose another candidate.

Alex Strathdee

Product Manager & CoFounder, inPerson | Podcast Host | Author, “ Experience Over Degrees: The Blueprint to Get You the Job Your Degree Doesn’t “

You’ve worked hard all summer, stayed late, poured yourself into your final presentation as an intern, and alas, HR pulls you in on your last day and offers you a full-time job! You’re ecstatic; you call your mom, you’re headed back for your senior year with a job in hand. Congratulations!

You’re now back at school, and the fall career fair comes around. You say to yourself, “I’ll go just to network,” end up meeting a recruiter you vibe with, say yes to an interview, and a few weeks down the road have another job offer in hand. But oh wait, what about the other offer? You know you’re keen on taking this new one, so how do you turn down the old one but keep your reputation intact?

Related: How to Tell a Potential Employer You Have Another Job Offer

Not everyone’s reputation may stay intact. You may get blacklisted. Fortunately, through my own experience and through hearing the many stories of peers, readers, and listeners, it’ll all be okay.

At the end of the day, companies should want you to make the best decision for yourself and end up where you’ll be happy. They don’t want someone who’s taking a job out of guilt as they know you won’t last long.

You may feel the need to tweak the narrative at times and tell a white lie or two. Don’t.

These are humans on the other side and although it’s in the professional realm, treat people like people. They’ve put time into your growth journey, do them a favor and be honest with why you might be going with a different company, it may even help them improve their offering, so this doesn’t continue to happen to them. If they’re a smart company, they’ll listen.

Yes, we love to shoot off quick texts and emails, but it’s like breaking up with someone. They put the time into the relationship; the least you can do is make the breakup a little personal and respect it. Start it with something like:

“Hi Sam, I wanted to call you personally to update you with my plans for after college. This isn’t easy for me to do because of the time and energy you’ve put into my journey, but I do need to be honest with you and myself, I think I’ve found another company where I’d be a greater fit.”

Don’t dance around it. Get to the point and give them the respect they deserve.

At the end of your call, ask them:

“I understand this might put stress on your hiring goals for this recruiting season, I still greatly enjoyed getting to know you and your company, would you find it valuable if I sent any close peers of mine to you who are interested/who I think might be a great fit based on what I’ve learned?”

They might say no, but you’re showing that you understand the difficult position you might be putting them in.

I turned down a job using the three tactics above with one of the three largest defense contractors in the world and still got to interview the CEO for our podcast down the road.

It’ll be okay.

Matt Erhard

Managing Partner, Summit Search Group

Declining an accepted job offer requires a lot of tact to avoid burning bridges. While it is rare, it’s something I’ve experienced a couple of times in my work with employees.

I had a candidate do this in one instance—he declined the job, then contacted me less than a week later to say he’d changed his mind and wanted to accept it.

By that time, we had already offered the job to our second-choice candidate. Even if we hadn’t, that indecision made us second-guess his commitment to the job, and we wouldn’t have hired him unless we were in a bind.

That said, here are three tips for declining an accepted job offer:

Tell the hiring manager as quickly as you can once you’ve made the decision.

It’s ideal from a legal standpoint if you turn down the offer before you sign any employment contracts. Even if you already have, though, the faster the company knows, the higher the chances they’ll be able to pivot to another candidate without needing to start their search all over. The less inconvenience you cause the company, the fewer bridges you’ll burn.

Do it in writing.

This does two things. First, it provides a paper trail of exactly when you notified the company of your decision. Second, it helps keep any emotion out of the conversation by providing a layer of distance. You’ll be able to edit and refine your message before sending it, and the hiring manager will have time to process it before responding.

Explain your reasoning in as few words as possible.

An explanation of some kind is necessary, but you don’t need to go into detail. The explanation of why you’re turning the offer down should take up no more than a paragraph in your letter.

Also, this isn’t the time to air grievances about the job you’re turning down. If another company offered you better pay, benefits, etc., don’t go into those specifics. A simple “I’ve received a better offer with X” is an appropriate catch-all.

Marie Buharin

Hiring Manager | Founder, Modernesse

It is first essential to recognize that candidates should do everything they can to avoid this situation. It does put employers in quite a bind when a job offer is declined after being accepted.

If you do find yourself having to reject a job offer after accepting, the most important thing is to remain professional and respectful. Let the employer know as soon as possible of your decision by sending an email.

Here is a draft template that I would recommend:

Hello [HR rep/recruiter], I regrettably must inform you that I can no longer accept the employment offer from [organization]. [Short, concise reason for the change] I understand this change may be challenging for [organization], and this was not an ideal sequence of events. If there is anything I can assist with, please let me know. Thank you, [name]

You do not have to provide a reason for your change of heart, but it would make the situation easier for the employer to understand if you provide a short explanation. You certainly want to try to stay in good standing with these individuals, as you never know who you may work with in the future.

Jagoda Wieczorek

Manager of HR, ResumeLab

Declining a job offer you’ve just accepted can feel uneasy at best and downright guilt-inducing at worst. Still, things don’t always work according to plan, and a more tempting offer can show up as you sent in the paperwork accepting the offer.

Well, c’est la vie. We get it, so there’s reason to beat yourself up about it. Instead, remain proactive, assertive, and polite.

It’s essential to inform your prospective employers of your change in direction without going too in-depth into the reasons why. We’ve all changed our mind or found something better, so rest assured that no one is going to hold this over your head.

Lastly, we’d much rather you do a double-take and decline a previously accepted job offer than show up whilst daydreaming of what could’ve been at the other place.

A simple, direct, and courteous example such as the below does the job just fine.

Dear (first name of the hiring manager or HR rep), It is with great regret that I must inform you that despite my recent acceptance of the job offer, I will not be joining your organization after all. Frankly, while I was genuinely excited about the role, a better opportunity presented itself, and at this juncture of my career, I believe that it is a better fit for my skill set. I’d like to thank you for your time and consideration. I sincerely apologize if my change has caused any inconvenience and wish you and your team the best of luck moving forward. Sincerely, (First and last name)

Jack Choros

Senior HR Manager, IronMonk Solutions

I’ve always recommended the idea that job candidates should write a thank you letter after a job interview. In the spirit of that, to decline a job, you can write a ‘thanks, but no thanks’ kind of letter.

Related: How to Write the Best Thank You Email After Interview

In the letter, you can mention that you’re so grateful to have received the opportunity and state the reason you have had a change of heart. As long as you kill them with kindness and maintain an air of professionalism, you’ll be able to decline the job offer in a diplomatic way, and perhaps stay on good terms with the employer should you ever revisit an opportunity with them.

Below is a short example:

Dear Mr. Smith, I wanted to take the time to say thank you so much for your job offer. I really enjoyed the interview process, and I enjoyed learning about the company. I’ve come to the realization that accepting this opportunity would make it challenging to manage my work/life balance, and the daily commute would simply be more than I can realistically handle. I just wanted to say thank you again for your time, and I wish you the best in filling the position. Sincerely, [Your Name]

Aaron Simmons

Founder and Editor, TestPrepGenie

The best approach to this is to be honest, professional, and grateful for the opportunity. Most bosses would understand your reasoning if you could only tell them about it. You can either send them an email about the situation or give them a call. A call is usually preferred when dealing with these things, but if you’re more comfortable with an email, that should work fine.

Here’s a template you can use if you need to reach them out via email:

Hello (Name of Employer), Before everything else, I would like to thank you for the opportunity you have given me. Unfortunately, I will have to retract my acceptance of your job offer. I have been offered a position in another company which, to me, seems like the more practical choice. I have decided to accept that offer instead. I hope you find someone else to fit this position. Once again, thank you for your time. I wish you all the best, moving forward! With my best, (Your Name)

Bottom line: Keep your emails straight to the point, and avoid divulging too much unnecessary information (like your new company name or even an overly specific reason as to why you’re retracting your acceptance). Always show your gratitude and wish them luck to end on good terms.

Chief Marketing Officer at Better Proposals

This is not a situation that you want to be in, but sometimes, it happens. If you receive a better offer before you even signed a contract for the first one, it’s fine to say no.

The only bit of advice I have: always sign the second contract before saying no to the first offer.

That way, you have one option in the bag. Just email the company and say that although their offer was more than fair, you had to accept another one because it had something more that you wanted. Take your time and write a thoughtful email, thanking them for their time. They will most likely be furious at you in any case, so try to make them understand.

Founder and CEO, DocPro

Strictly speaking, from a legal perspective, once the offer has been accepted by the candidate, there is a binding legal contract (unless one can show no consideration has been provided by the company).

Thus, the candidate needs to take due care when withdrawing of the acceptance so that the company will not hold the candidate to legal liability.

The decline letter should be polite and courteous, first thanking the employer for the offer but unfortunately, must decline the accepted offer due to a change of circumstance. The reason given should be discreet, even if the original offer did not meet your expectations, and you have received a better offer subsequently.

Inform the employer as soon as you have made the decision to decline the accepted offer. Do not wait until the last minute (just before you are scheduled to start) before informing the employer, as they would have made HR arrangements for you, and it would be very inconsiderate to do so.

From a legal perspective, the less time there is between the acceptance of the offer and the revocation of acceptance, the harder it would be for the employer to show that consideration has been made for the employment contract and thus less likely to hold you to any legal liability.

Andrea Loubier

CEO of Mailbird

Declining a job offer under any circumstances can be uncomfortable. However, once you’ve already accepted, that can make things a little more complex.

What I have always appreciated from anyone I’m potentially going to be working with is honesty. Tell the truth. Explain if you’ve received a better offer or found a nicer fit for your skillset.

The reality is that many people in human resources can smell an excuse a mile away. And perhaps you may find that your paths cross again for another job opportunity down the road. So, look them in the eye (or send a very personally charged message), and just explain what’s happened.

You may have heard this old saying a time or two, but honesty really IS the best policy.

Jessica Lim

HR Manager, LiveCareer

I once received a phone call from a man who a few days before accepted our job offer. He was honest with me and said that another company offered him a position in Norway, where he and his wife dreamed of moving to after their honeymoon.

His rejection wasn’t what I planned, and it didn’t match my goals for that quarter. I couldn’t be upset, though, because this applicant did everything right. As soon as he could, he called me, stated a good reason for his decision, and thanked me for the offer.

The way he handled the situation left the door open if his status changes in the future. We connected on LinkedIn, and I’d be happy to consider him for any future openings. If you treat others the way you want to be treated, declining a job offer after accepting it isn’t the world’s end.

John Lincoln

Co-Founder & CEO, Ignite Visibility

I have had three different candidates decline a position after I have offered it to them. It is very rare, but it does happen. From the employer’s perspective, it does put them into a tough spot, especially if they are hiring out of immediate need.

Before accepting a job, it is a good idea to be as committed as possible and check off all the other opportunities. That being said, if you decline after accepting, the employer will be OK with it, as they will be happy you did it now rather than later.

The best way to go about doing it is to apologize and let them know you were simultaneously interviewing at other places. If you want to, you can give them the option to counter, but it does risk annoying them a bit. Overall, you can just let them know you are sorry, you have another option that you are moving forward with, and you thank them for the opportunity.

What Should I Do if I Feel Guilty About Declining a Job Offer I’ve Already Accepted?

It’s understandable to feel guilty about turning down a job offer you’ve already accepted, but you should keep in mind that it’s better to turn down the offer than to take a job you’re not fully committed to.

Here are some tips to help you deal with your guilt:

Remind yourself of your reasons:  Think back to why you accepted the job in the first place and why you chose to decline it. This will help you feel more confident in your decision and remind you that it’s the right choice for you.

Be respectful:  Show respect and gratitude for the opportunity you have been given and let the employer know that you value the relationship you have built with them. This will help you mitigate any negative feelings you may have.

Offer a solution:  If you can, try to offer a solution to the employer’s problem. Maybe you know someone who would be a good fit for the job, or you can recommend another applicant. This will show that you’re still invested in the company and want to help them succeed.

How Can I Avoid Accepting a Job Offer That I May Later Have to Decline?

It’s best to avoid accepting a job offer that you may later have to decline. Here are some tips on how you can avoid that situation:

Take your time: Don’t rush to accept a job offer. Take some time to evaluate the offer and make sure it’s the right fit for you.

Ask questions: If something in the offer is unclear or you’re unsure, ask the employer for clarification. This will help you make an informed decision.

Be honest:  Let employers know if you’re considering multiple job offers. This gives them the opportunity to make their best offer and helps you make an informed decision.

Consider the long-term: Think about your long-term career goals and how the job offer fits with those goals. If you don’t see the job as a good fit for your long-term goals, it’s better to decline the offer than to take a job you’re not fully committed to.

Is It Appropriate to Decline a Job Offer Due to the Salary Offered?

When it comes to a job offer, salary is undoubtedly one of the most important factors to consider. However, deciding to decline a job offer based on the salary offered can be a tough one.

Here are some points to consider before making a decision:

Consider the cost of living: Before accepting or declining a job offer, research the cost of living in the area where the job is located. The salary offered may be lower than expected, but if the cost of living is relatively low, the pay may be reasonable.

Compare salaries: Research salaries for similar jobs in your industry and area. This will help you determine if the salary offered is reasonable or below market value.

Weigh the benefits: Salary isn’t the only factor to consider when evaluating a job offer. Health insurance, retirement plans, vacation time, and other benefits can add significant value to your salary package.

Consider your career goals: Will a lower salary put you on a career path that aligns with your long-term goals? Or will it hold you back? Make sure to consider the impact of the salary offer on your career trajectory.

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Sample Decline Job Offer Letter and Email

Writing a decline job offer letter is important. Once you have decided to reject a job offer, you should decline politely in writing or by email.

You want to maintain good relations with the company as you never know when you may need them as a future contact in your career.

The job offer rejection email or letter should be brief and to the point. Avoid mentioning anything negative about the position or employer. You do not need to focus on a specific reason for not taking the offer.

If you have accepted another job offer it is not necessary to state whose offer you accepted and why you have accepted it. Simply thank the employer for their offer, express your appreciation for their time and effort and formally reject the job offer.

Address the letter directly to the person who made the offer to you.

Sample Decline Job Offer Letter

Your Name Address Your City, State, Zip Code Your Phone Number Your Email

Mr Bill Kelly Human Resources Manager XYZ Corporation Address City, State, Zip Code

Dear Mr Kelly

Thank you very much for offering me the position of Customer Service Manager with XYZ Corporation.

While I understand the position and your company offer a great deal to a prospective employee, I have had another offer which I believe more closely matches what I am looking for. Therefore, after giving it much careful thought, I must decline your offer.

Thank you for your time and effort. I wish you and your company well.

Your signature Typed name

Tips for Writing a Polite Job Offer Rejection Letter or Email

• Be prompt. Once you have made your decision to turn down the job offer it is polite to write your decline job offer letter immediately. Any delays will impact negatively on the employer's hiring process.
• Keep it short and sweet. A concise and polite job rejection letter is appropriate. You do not have to go into detail about why you are turning down the job offer.
• If you have declined the job offer by phone it is professional to follow up with a letter or email.

How to reject a job offer politely by email, after you have turned down the job offer over the phone.

Decline a Job Offer Email Example

Subject Line: Job Offer for Job Title - Your Name

Dear Mr Heron

Thank you again for offering me the opportunity to work at XYZ Company.

As I told you over the phone I regret that I must decline the job offer. After considerable thought I have determined that the position is not the best fit for me at this time.

I enjoyed meeting you and learning about your company and I wish you every success in the future.

How to reject a job offer after accepting it

"Can I decline a job offer after I have accepted it?" is a frequently asked question.

The basic answer is that as long as you have not yet signed a formal employment contract with the employer you can legally change your mind about accepting the job offer.

If you have signed an employment contract, read through it carefully to check your legal obligations. Confirm with an expert. It is worth exploring the option of turning down the job offer with the employer. Most companies would rather not have you start than begin your employment and leave very shortly thereafter.

It is best to turn down the offer in person and to follow up with a decline job offer letter or email.

Sample decline a job offer email, after you have already accepted

Dear Mr Morris

I would like to thank you again for offering me the position of Sales Associate at GHB Company. I genuinely appreciate the time you spent with me and your consideration for the position.

I have spent some time reconsidering your job offer and I have concluded that this job is not the best fit for my skills and experience. I believe it is in the best interests of both myself and the company to turn down the job offer. I am very sorry for any inconvenience that this may cause.

I enjoyed learning more about your company and I wish you and your staff much success in the future.

Jane Jobseeker

What should I put as my subject line for declining a job offer after accepting it?

It can be tricky deciding on the right subject line for your email to reject a job offer after accepting it. The following are appropriate examples of subject lines for this situation:

Withdrawal of Acceptance of Job Offer - (Job Title)

Withdrawal of Job Offer Acceptance - (Your Name)

Regarding the (Job Title) Opportunity

Regarding the Job Offer for (Your Name)

Decline a job offer over the phone

Find out how to turn down a job offer over the phone .

How to manage the job offer

THE JOB OFFER

Job Offer Acceptance Letter

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Be gracious in your decline job offer letter and build yourself a positive reputation.

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There are some valid reasons for turning down an interview. Find out how decline a job interview politely and professionally.

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