phd interview thank you email

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How to Write the Perfect Interview Thank You (with Examples!)

Lisa Freedland is a Scholarships360 writer with personal experience in psychological research and content writing. She has written content for an online fact-checking organization and has conducted research at the University of Southern California as well as the University of California, Irvine. Lisa graduated from the University of Southern California in Fall 2021 with a degree in Psychology.

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Cece Gilmore is a Content Writer at Scholarships360. Cece earned her undergraduate degree in Journalism and Mass Communications from Arizona State University. While at ASU, she was the education editor as well as a published staff reporter at Downtown Devil. Cece was also the co-host of her own radio show on Blaze Radio ASU.

Bill Jack has over a decade of experience in college admissions and financial aid. Since 2008, he has worked at Colby College, Wesleyan University, University of Maine at Farmington, and Bates College.

Maria Geiger is Director of Content at Scholarships360. She is a former online educational technology instructor and adjunct writing instructor. In addition to education reform, Maria’s interests include viewpoint diversity, blended/flipped learning, digital communication, and integrating media/web tools into the curriculum to better facilitate student engagement. Maria earned both a B.A. and an M.A. in English Literature from Monmouth University, an M. Ed. in Education from Monmouth University, and a Virtual Online Teaching Certificate (VOLT) from the University of Pennsylvania.

Had an interview that went well? That’s great, but you’re not quite done yet. Following an interview, it’s of utmost importance to send a thank-you email or letter to those who interviewed you. These not only show that you truly want the position, but also indicate that you’re organized and diligent. Both are qualities that employers look for in new hires. To learn how to write that perfect interview thank-you, keep on reading!

Related: Scholarships360’s free scholarship search tool

Why should you write a thank-you letter after an interview?

Not only are thank-you letters a show of an applicant’s interest in the position, good manners, and organization, but some employers even expect them. Ultimately, they are another chance to influence your employer’s decision before they actually make one, and they typically work in your favor. 

Advice from a hiring manager

Will geiger.

Co-founder and CEO

Scholarships360

In fact, approximately 68% of U.S. hiring professionals found thank-you emails to take on a greater importance when evaluating a candidate. Considering that most candidates tend to not send them out after interviews, sending a thank you will make you stand out from the crowd!

Although handwritten letters are certainly more personal, they take much longer to write and send out than emails. Thus, by the time your letter finally reaches your interviewers, they may have already decided on a hiring candidate.  So, even if you’re planning on sending a handwritten letter, we highly recommend also sending a thank-you email within 24 hours of your interview. This will reach your interviewers far quicker, and they will likely still appreciate the gesture.

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How to write an interview thank-you letter.

Writing the perfect post-interview thank-you letter (or email) is all about knowing the steps (or, generally, what to include in it). What are these steps, and what should be included in the email?

Take a look at our outlined steps below to find out how to write the best possible interview thank-you letter and secure your new position.

1. Write a clear subject line

The first thing that employers (or anyone) see before opening an email is the sender and, more importantly, the subject line. Thus, it’s best to choose a subject line that clearly conveys your message. If you want to go with something a little more formal, consider something like:

• “Thank you for your time”
• “Thanks for the interview yesterday” (or today, depending on when it was)
• “I enjoyed learning more about [ Company name ]”

Alternatively, if you want to go with something a little more casual, feel free to choose one of these options:

• “Thank you, [ Interviewer’s Name ]!” 
• “Great meeting you [ yesterday/today ]!”
• “Thank you!”

And that’s it for the subject line! What’s next?

2. Start with a greeting

Once you’ve gotten your subject line down, it’s time to get into the actual content of the email. Wondering about the best way to do that? Start off with a personal greeting!

There are a few common ways of doing this, including “ Hello [Interviewer Name] ” or “ Dear [Interviewer Name] .” When greeting your interviewers, remember to address them with the name they provided to you, which is typically either their first name or title.

If you were interviewed by more than one person, it’s best to send thank-you notes to each of them (each with their own, unique personal greetings).

3. Show that you’re appreciative

After your greeting, it’s always best to start with an expression of gratitude. Thank your interviewer(s) for taking the time to meet with you, and for considering you for the position. Remember to be genuine and include the specific job title, as employers or hiring managers may be assessing applicants for multiple positions at once.

And, if you have anything else you want to thank your interviewer(s) for, you can do that here too.

4. Re-emphasize your interest in the position

While it’s important for your employer to know that you’re qualified and ready for the position, they also want candidates who are eager and enthusiastic about joining the company. So, when writing your thank-you email (or letter), be sure to re-emphasize your interest in the position.

Alternatively, if the interview helped you realize that you’re actually not as interested in the position as you thought you would be, make sure to state that in your email instead! This will help employers narrow down candidates, and your honesty will certainly be appreciated.

5. Mention something specific you discussed in the interview

Thank-you emails are written for many reasons. Most of all, though, they are written to stand out from other applicants. So, how can you make sure your email does just that?

Well, one way is by personalizing your thank-you email. This can, and ideally should, extend beyond the greeting. To make your email as individualized as possible, mention something specific that was discussed in the interview. This may be something that was particularly interesting to you about the position or the company itself, but be sure to explain why it stood out to you. If possible, elaborate on how your skills and experiences can help the employer reach company goals (especially if they’re relevant to what you just mentioned!).

6. Let them know that they can contact you for further information

Close off your thank-you letter by prompting your interviewer(s) to take the next step and let them know that they can contact you for further information (or a reference, another interview, etc.). Something along these lines will do the trick:

“ Please feel free to contact me should you need any additional information that could assist with the decision-making process. ”

7. Sign-off, professionally

Finish off your thank-you email by once again thanking your interviewers. Then, sign off with a “Sincerely,” (or “Best,” “Warmly,” “Thank you for your time,” etc.) followed by your full name. 

Be sure to list your basic contact details (i.e. email address and phone number) below your name, to make it easier for the hiring team to contact you if any further information is needed. 

And with that, you’re done! Let’s take a look at what such emails should look like when each step is completed.

Related: 15 scholarship interview questions (and how you should answer them)

Sample thank-you email examples

Thank-you emails typically come in one of three forms: short and sweet, formal, and informal. Whichever you decide to do is up to you, but choose wisely! To help you figure out which type may be best for your circumstances, take a look at our examples down below.

Remember: Do NOT simply copy and paste these into your email! The more individualized your thank-you email is, the better. In addition, you don’t want your potential employer to think that you are prone to plagiarism. Without further ado, let’s get into the examples!

1. Short and sweet thank-you email

Subject Line: Thank you [Interviewer’s Name]! Hello [Interviewer’s Name], Thank you so much for taking the time to meet with me to discuss the [position name] position today. It was a pleasure to learn more about the position and about working with the consulting team. Our discussion made me even more excited to join [Company name]. I was particularly interested in [something you discussed during the interview]. Considering this, I think that my [relevant skills and experiences] would make me an excellent candidate for this role. I look forward to discussing this position with you more in the future. Please don’t hesitate to reach out if you need any additional information. Thanks again for your time! Best, [Your name] [Your email address] [Your phone number]

2. A more formal thank-you email

Subject Line: Thank you for meeting with me Dear Mr./Ms. [Interviewer’s Last Name], I just wanted to take a moment to thank you for taking the time to meet with me to discuss the [position name] position with [Company name] earlier today. It was incredibly meaningful to have such a conversation with someone who took the same path as I did and who holds the same business beliefs that [mention something specific you discussed]. Our conversation convinced me that this position would be a perfect fit for me, considering my [relevant skills and experiences]. The [mention something you discussed] that was mentioned is very similar to work I excelled at my previous company. Thus, I deeply believe that I could make a valuable contribution in this position, if given the opportunity.  I look forward to discussing this opportunity with you more. Please don’t hesitate to contact me should you need any further information. Thank you, [Your name] [Your email address] [Your phone number]

3. An informal thank-you email

Subject Line: Thank you for the opportunity! Hi [Interviewer’s Name], I really enjoyed talking with you yesterday and learning more about the [position name] position at [Company name]. Our conversation about the [position name] was inspiring and made me even more excited to join the team and help [increase profits/attract new customers/anything else you’d be doing]. The [mention something discussed in the interview] you mentioned was very similar to work I did at my previous role. Thus, I think this position would be a perfect fit for me, considering my [relevant skills and experience]. Please don’t hesitate to contact me should you need any further information. Thanks so much again! Best, [Your name] [Your email address] [Your phone number]

Additional resources

We offer plenty of resources for students who seek advice on how to get internships and also how to turn an internship into a job after you have one. Read our step-by-step networking guide so that you make the most of your college connections. Maybe you recently earned your degree and need some tips on how to find a job after graduation ? We can help with that as well! Thinking of going to grad school for a master’s degree? Weigh out the pros and cons first, and if you do attend, make sure that you apply for all the graduate scholarships you qualify for! We wish you the best of luck on your journey! 

Frequently asked questions about writing an interview thank you 

When should you send a thank-you email after an interview, what happens if you do not send a thank you email after an interview, how late is too late to send a thank you email after an interview, scholarships360 recommended, trending now.

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How to Write a Thank You Email After an Interview

• Christopher Littlefield

Advice on what to say — and what not to — along with sample email templates.

You’ve updated your resume, written your cover letter, and prepared for your interview. Now it’s time for your thank you note to seal the deal. In this piece, the author outlines what to say — and not to say — in your thank you email to interviewers and answers common questions like: How much detail should you include? When should you send it? And why is it important to do? He also includes three sample emails to use as a guide.

You’ve just finished an interview for a job opportunity you’re really excited about. You know you should send a thank you note to your interviewers, but you’re not sure what to write. How much detail should you include? Should you send an email to every person you interviewed with? And what’s really the best way to follow up ?

• Christopher Littlefield is an International/TEDx speaker specializing in employee appreciation and the founder of  Beyond Thank You . He has trained thousands of leaders across six continents to create cultures where people feel valued every day. He is the author of 75+ Team Building Activities for Remote Teams—Simple Ways to Build Trust, Strengthen Communication, and Laugh Together from Afar . You can follow his work through his weekly mailing  The Nudge .

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Sep 7, 2022

How to write a thank you email after interview with 25 examples

Don't forget to send a 'thank you' email after your interview. Use one of our 25 sample thank you emails after interview to do it professionally.

Lawrie Jones

Table of contents

The interview's done, and it's time to sit back and relax? Wrong. It's professional and polite to send a short thank you email to your recruiter. If done correctly, it can improve your personal brand and even increase your chances of getting the job or that coveted final interview.

We know that many job seekers struggle with how to say thank you after an interview, so we've created this in-depth article that answers all your questions. You'll learn when to send a thank you email after an interview, what to include (and exclude) and how to shape your response to different circumstances.

In our guide on how to send a thank you email after an interview, we include 25 examples that you can use to shape your emails.

We also introduce you to Flowrite , your personal assistant that can write your emails for you. Check it out in action:

Should I send a thank you email after an interview?

Let's start by answering one of the most common questions job seekers ask: should I send thank you email after the interview? 

The answer is 100% yes, and here's why. 

Competition for jobs is fierce, and even securing an interview is a tough task. For example, UK statistics show an average of more than  500 applications for low-skilled roles , 250 for medium-skilled vacancies, and 56 for high-skilled vacancies.

Think it gets easier when you've got an interview? It doesn't. The average company will interview between 6-10 applicants for each role. Before making an offer, they'll see each candidate 2 or 3 times to identify the person who best suits the role.

In such a competitive market, you must take every opportunity you can to make the best impression. A well-written and engaging post-interview email is a professional courtesy to improve your personal brand. 

It demonstrates to the recruiter that you're passionate and proactive. It shows that you're motivated for the opportunity and inspired to act.

A post-interview email also allows you to clarify details, provide additional information that you promised during the meeting, and even the chance to clear up any misunderstandings that may have occurred.

Even if the recruiter chooses not to take your application forward, a post-interview email will keep you at the forefront of their minds for future opportunities.

It's not a case of whether you should write thank you email after an interview, but when. So, let's answer that question.

When to send thank you email after the interview?

Many jobseekers struggle with how soon to send a thank you email after an interview. Of course, access to smartphones means we can probably bash out a basic thank you in seconds, but that's not the right approach.

The accepted timeframe for sending a thank you email after the interview is 24 hours after the interview. This gives you enough time to reflect on the discussion and provide a considered response.

Why? "Taking the time to craft an informed answer, rather than a rushed one, is always going to benefit you in the long term," says  entrepreneur A.M. Reid . Conversely, a thoughtless email reply is a "disaster in the making," he says, which can lead to anxiety and stress. 

Giving yourself time to reflect is crucial at crafting a professional post-interview email that elicits a positive response.

Email format for thank you email after interview

There are no actual rules on how to format a thank you email after an interview. Still, we suggest you approach it as you would when writing any other professional email. You must start with a  formal email opening ,  introduce yourself professionally , and find words that  strike the right tone  and resonate with the recipient. While you may have made a personal connection with your interviewer(s), you must remain formal. 

The ideal interview thank you email format includes: 

• Targeted subject line
• Appropriate personal greeting
• Appropriate sign-off

Let's look at each of these in greater detail.

1. Thank you email after interview subject line 

The thank-you email after the interview subject line is the first thing your recipient will see pop up in their inbox, so keep it simple.

Remember that you're applying for a job (or professional position or role), so keep your post interview thank you email subject professional even if you know the person you're emailing. The ideal interview thank you email subject line is short, sweet, and to the point.  

Here are a few thank you email interview subject lines you could use: 

• Thank you for the interview
• Thanks for meeting with me
• Great to meet today

Context is critical when deciding on an appropriate thank you for the interview email subject link. If you know the person, you can be a little less formal in the after interview thank you email subject. Check out our examples below to see how we've found the balance between personality and professionalism.

2. What to say in thank you email after interview  

You must include some standard things, but there is flexibility in what to say in the post-interview thank you email. It all depends on context. 

Here's what you must include in every post-interview thank you.

• Thank the interviewer for their time
• Explain why you're a good fit for the role
• Express enthusiasm about the future
• Offer to provide more information and answer any questions
• End the email politely and ask about future steps

Depending on the interview, your personal relationship, and professional context, here are a few things you could include in your email after an interview.

• Provide examples of works, links to previous organizations, etc.
• Answer any questions raised in the interview
• Links to social profiles, including LinkedIn
• Clarify any information and clear up any misunderstandings
• Add additional examples you have forgotten to mention in the interview

Ultimately, the decision on what to say in thank you email after the interview depends on the role, the recruiter, the situation, and the context. It can be nerve-wracking putting pen to paper (or finger to key), but our advice on how to thank someone for an interview is to keep things simple. Don't spend too much time worrying about how to write a thank-you note after an interview. Instead, follow our outline above, and you'll be writing crisp and clear correspondence straight away.

Sample thank you email after interview

We've outlined the fundamental parts of how to write a thank you after an interview; now, let's put it into practice. Here are 25 thank you emails after interview samples you can adapt and use. You shouldn't copy and paste them but use these samples to craft your own thank you letter after an interview. Ready to get started?

1. Thank you email after Zoom interview

A direct result of the pandemic is the increase in Zoom interviews. Zoom interviews can be challenging, but they're super-flexible and often fun too. So here's a standard thank you email after Zoom interview:  

2. Thank you email after a video interview

Microsoft Teams, Skype, Google Meet are popular video interview platforms you might use, but what happens if your connection plays up? After an interview, a professional thank you email can be used to tackle any issues head-on, providing reassurance that they won't happen again. So here's how to write a thank you email after a video interview that's gone wrong.

3. Thank you email after the virtual interview

A virtual interview is a popular choice for recruiters in the pandemic. Here's how to create a thank you email after a virtual interview.

4. Thank you email after a phone interview

Phone interviews are often the first stage in the process and (if successful) lead to a further interview in person. The core parts of a good phone interview thank you email are the same, but you'll want to push slightly for an in-person meeting. After a phone interview, you may find yourself writing to the person you spoke to or crafting a thank you email to the recruiter. Regardless of the audience, the approach is the same. Here's our thank you email after phone interview example.

5. The second interview thank you email

The second interview thank you email will likely be more in-depth, detailed, and targeted. Your second interview thank you email subject line can be slightly less formal, as you'll see in this, our next example.

6. Short thank you email after an interview

If you don't have the time, or simply don't want to write a lengthy message, our quick thank you email after the interview template is for you. This short and sweet thank you letter is suitable for all situations. But, of course, you can always add greater detail if you need to.

7. Thank you email after the final interview

The thank-you email after the final interview is likely to be your last chance of making a good impression before a decision is made. You may question the wisdom of sending a thank you email after the final round interview (mainly if a decision has already been made and you haven't been told), but trust us – it's essential. It demonstrates that you're enthusiastic, motivated, and still in the market for a new role. So even if this role isn't for you, a new one could be just around the corner. Here's our final interview thank you email template.

8. Simple thank you email after interview

Our simple interview thank you email demonstrates that more words don't mean greater impact. We've stripped this one back to the basics to provide a streamlined solution. This simple thank you email after the interview is ideal for those with limited time to reply.

9. College interview thank you email

Getting into college is more competitive than ever, and a well-written and conscientious college thank you email could see you grab a space. Colleges are searching for candidates with a rich academic background and broad personal interests, so feel free to add some of yourself to your messages. Here's a captivating college interview thank you email.

10. Internal interview thank you email

In this interview thank you email example, we focus on crafting an appropriate internal interview thank you email. You may know the person who interviewed you, and you'll undoubtedly have an insight into the company. Still, you should avoid being too friendly and focus on the fundamentals of a good post-interview thank you email. Here's how

11. Residency interview thank you email

A pharmacy residency interview thank you email can make a huge difference in securing a prized position. We prioritize your passion and professionalism in this post residency interview thank you email template. We've also provided a clear residency interview thank you email subject to help you stand out for all the right reasons.

12. Teacher interview thank you email

Becoming a teacher is a dream for many of us, and you'd expect teachers to write the best thank you emails, but it's not always the case. In this post teacher interview thank you email, we provide a logical way to express enthusiasm, explain your qualifications, and push for another interview. Here's a thank you email after a teacher interview template.

13. Thank you email after an academic interview sample 

Academic interviews are a chance for you to establish your credentials, share your experience and insights. In this thank you email after an academic interview, we show how you can express appreciation and promote your professional work. Here's our academic interview thank you email template.

14. Thank you email to a recruiter after an interview

Many of us find new jobs through recruitment agencies and consultants, so we should thank them too. This interview thank you letter sample demonstrates how you can thank a recruiter. This polite and professional response will likely keep them on your side and help you find future opportunities.

15. Medical school interview thank you email

Getting into medical school is a magnificent achievement because the entrance process is so competitive. A medical school interview thank you email is a must. In our example for a thank you email after the medical school interview, we establish our interest in the school, express our enthusiasm and explain why we're a great candidate. You can edit and adapt this medical school interview thank you email template to your circumstances and college.

16. Internship interview thank you email

In the working world, an internship can accelerate your career, which is why competition for the best is too fierce. A thank you internship interview email could make the difference between success and failure, so spend time crafting a message that shows insight, commitment, and passion. To help you, we've also included an appropriate internship interview thank you email subject line that you can use.

17. Grad school interview thank you email

Getting into grad school is tough, so make it a little easier with our thank you email after grad school interview template. We've focused on your academic qualifications, passion, and potential. 

18. Thank you email after an interview for administrative assistant

As we explained above, the average administrative assistant position will attract over 500 applications, so getting an interview is an incredible achievement. Our sample thank you email after the interview for an administrative assistant will help you take the next step to a second interview and appointment. In this sample of an administrative assistant thank you email after the interview, we focus on your core skills and determination to succeed.

19. Panel interview thank you email

Writing a thank you email after a panel interview is challenging as you must address multiple people. In this thank you email after a panel interview sample, we demonstrate how to address an email to several recipients and invite a future conversation and correspondence. Check out our panel interview thank you email example.

20. Thank you email after interview with multiple interviewers

Like the email above, when writing a thank you email after an interview with multiple interviewers, you have to address each individually and collectively. Here's an example of a thank you email after an interview to multiple interviewers.

21. First-round interview thank you email 

During the first round of interviews, recruiters search for opportunities to cut down on the numbers. A timely and targeted first interview thank you email will ensure you have a great chance of securing a slot for the second round. We keep things upbeat and positive in this example of a thank you email after the first interview.

22. Law firm interview thank you email sample

Law firms are famously discerning, with limited opportunities open to outsiders. They're also sticklers for detail, so accuracy and clarity are critical. Legal eagles will find our law firm interview thank you email template simple and clear.

23. Thank you email after an informational interview

Informational interviews are designed to get to a person's heart, problem or situation. You'll dig into the details during an informational interview, but you may want to add more afterward. In this thank you email after an informational interview template, we show you how to provide the information you need.

24. Thank you email after a group interview 

Group interviews are an opportunity for you to stand out and make an impression, something our sample thank you note after an interview will help you with.

25. Engineering interview thank you email 

Our example of a  thank you email after an engineering interview tackles the technical and provides a chance for you to demonstrate your knowledge and experience. It's tempting to stick everything in an email. Still, we've prioritized focusing on what's important: getting a second interview. Check out our engineering interview thank you email template below.

Need some more post-interview email inspiration?

We hope you can use one of these sample thank you emails after your interview. We've tried to keep them professional and to the point, as that's what readers want.

The most straightforward approach is to cut, paste and personalize them for your circumstances and situation. However, we recommend that you spend some time writing a thank you note after the job interview and focus on the critical points of your conversations.

A good tip is to jot down some notes straight after your interview. Make sure to include the topics you discussed, any questions you were asked, the information you needed to supply, or questions you wanted to ask (but didn't).

This can provide the background information for your post-interview email inspiration. 

Interview thank you email template by Flowrite

The difference between writing a good and great thank you email after an interview can be as simple as Flowrite. We've provided you with some inspiration with our thank you email after interview template, but to truly create emails that inspire your readers, you need Flowrite.

Flowrite is an AI-powered writing assistant that can help anyone produce effective and error-free post-interview emails. You provide the basic information, and Flowrite transforms it into professional prose that gets results every time.

Writing the perfect interview thank you email

Writing the perfect interview thank you email isn't easy, but it's something you should always strive for.

Instead of rushing in, reflect on the discussion and review your notes before writing. Our interview thank you email templates illustrate how you can approach the task but should be used only as a starting point for you to edit, adapt and personalize to your unique needs. Over time, you'll find that creating compelling emails gets easier.

However, if you don't have the time or simply want to write effective post-interview emails without the mental drain, we suggest you take Flowrite for a spin.

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Your chance of acceptance, your chancing factors, extracurriculars, grad school interview thank you email tips.

Hey there, even though I'm still in high school, I'm already thinking about grad school interviews (planning ahead, haha). I've heard about sending a thank you email after a grad school interview, but I'm not sure what it should include. Could you guys share some tips or examples? Thanks!

It's good to see that you're planning ahead for your graduate school interviews! Sending thank you emails after your interviews is a professional and courteous way to show your appreciation for the opportunity and to solidify a positive impression. Here are some tips to help you craft an effective and memorable thank you email:

1. Be prompt: Aim to send your thank you email within 24-48 hours after the interview. This timely follow-up shows that you are proactive and genuinely interested in the program.

2. Be concise and clear: Keep your email brief and to the point. Use proper spelling, grammar, and punctuation. Remember, this is a formal communication, not a casual text message. Aim for a message of about 3-6 sentences in length, broken up into short paragraphs for clarity.

3. Personalize the email: Address the email specifically to the person or people who interviewed you. Use their name(s) and title(s) to show respect and acknowledge their time and effort.

4. Express your gratitude: Start the email by expressing your gratitude for their time and the opportunity to learn more about the program. Be specific about what you enjoyed most about the interview.

5. Reinforce your interest and fit: Briefly remind the interviewer of your interest in the program and how you could potentially contribute to the academic community. Be careful not to rehash your entire resume—instead, focus on one or two key points that showcase your enthusiasm.

6. Mention a relevant takeaway: If there was something insightful or particularly memorable from the interview, mention it as a positive takeaway. This demonstrates active listening and can create a connection between you and the interviewer.

7. Close professionally: End the email with a courteous closing, such as "Sincerely" or "Best regards," followed by your full name.

Here's an example thank you email for a graduate school interview:

Subject: [Your Name] – Thank you for the [Program Name] Interview

Dear Dr. [Interviewer's Last Name],

I wanted to express my sincerest gratitude for the opportunity to interview for the [Program Name] at [University Name] yesterday. I thoroughly enjoyed our conversation about [specific topic or question from the interview], and it has further solidified my interest in pursuing my graduate studies in this program.

After hearing about the [unique aspect of the program], I am more convinced than ever that [University Name]'s [Program Name] aligns perfectly with my academic and professional goals. I believe my background in [relevant experience or skills] will enable me to contribute positively to the program and its community.

I appreciated the opportunity to learn more about [a memorable takeaway from the interview], and I am excited about the possibilities that the [Program Name] may hold for me.

Thank you once again for your time and consideration. I look forward to the opportunity to join the [Program Name] at [University Name].

[Your Full Name]

Remember, the key to an effective thank you email is to be sincere, concise, and personalized. Best of luck with your future grad school endeavors!

About CollegeVine’s Expert FAQ

CollegeVine’s Q&A seeks to offer informed perspectives on commonly asked admissions questions. Every answer is refined and validated by our team of admissions experts to ensure it resonates with trusted knowledge in the field.

How to Write a College Interview Thank You Email

• Early Career

Your college admissions interview is over. You walk out of the room and breathe a sigh of relief. The preparation and interview may be done, but there’s one more thing you can do to end the interview process on a great note.

Writing a college interview thank you email is a simple task that reflects well on you and can impact the interviewer. Ahead, we’ll break down how to write a college interview thank you note and provide sample templates.

When to Write a College Interview Thank You Email

Compose your thank you email while the interview conversation is still fresh in your mind. Ideally, you should write the note on the same day that your interview takes place. Additionally, interview etiquette proposes that you send a thank you letter within 24 hours of the interview; however, not immediately after.

Leave time after the interview to reflect on the interview and write a thoughtful note. If you took notes during the interview, reference them while you write. Otherwise, you can rely on memory since the interview took place very recently.

What to Include in a College Interview Thank You Email

Now that you understand when to write and send a college interview thank you letter, it’s time to discuss the note’s contents. While your message should be unique to the conversation you had, it’s important to follow general guidelines.

As the name suggests, a thank you note should express your gratitude to the interviewer. Your expression of thankfulness should be clear and genuine. Rather than just saying “thank you,” include what you are thankful for. Thanking the interviewer taking the time to speak with you is a great place to start. If they offered any tips or suggestions that you found useful, you could mention these as well.

Another important component of a college interview thank you email is personalization. Add specific details from the conversation you had with the interviewer. You can do this by:

• Mentioning an activity or interest that you and the interviewer both had in common
• Discussing a program that the interviewer suggested you look into
• Referencing an answer the interviewer gave when you asked a question

The sample thank you letters below offer concrete examples on how to weave details like these into a meaningful note.

In addition to conveying your gratitude, your college interview thank you note should express your interest in the school. In the letter, discuss a few key aspects of the school that excite you and make you eager to attend. Convey your enthusiasm about potentially attending the institution.

Also, keep in mind that the interviewer likely has a busy schedule. A college interview thank you note is not meant to be an essay or a recap of the entire interview. The thank you note should be concise and to the point.

Sample Thank You Letters for After a College Interview

Composing the thank you letter is easier after reading a couple of examples. Remember that your note should be unique to your conversation. A cookie-cutter thank you note won’t come across as thoughtful, so take time to personalize your note before you hit send.

Sample College Interview Thank You Note #1

Dear [interviewer], I want to thank you for taking the time to meet with me yesterday. I thoroughly enjoyed speaking with an alumnus about the impressive and diverse school that is [university]. I remain enthusiastic about attending [university] and becoming involved in the student body. Speaking of involvement, I looked into the [student program] you mentioned and am impressed by the positive impact the group has made on sustainability at the school. It’s a testament to just how driven and innovative the university’s students can be. Thank you for sharing that with me and for the opportunity to interview. Please let me know if there is any additional information that I can offer. I look forward to hearing from you. Sincerely, [your name]

The sample thank you note above begins and ends with gratitude. It referenced a specific detail from the interview and emphasized the candidate’s interest in attending the university. For a different approach with similar core components, read the sample letter below.

Sample College Interview Thank You Note #2

Dear [interviewer], It was a pleasure meeting with you this morning. Thank you for sitting down with me and taking the time to get to know me. Hearing about your experience as a [university] student brought a unique perspective that excited me even more about the prospect of attending. It’s nice to know how welcoming the student body is. I also enjoyed learning more about the opportunities that the [department] offers for students like me that are interested in double majoring. It’s clear that I would have the opportunity to pursue both my passions at [university]. Overall, speaking with you was a beneficial experience, and I want to thank you again for your time and consideration. P.S I stopped by the [on campus cafe] you recommended and tried one of the blueberry muffins. You were right—they are delicious. Thanks for the tip! Sincerely, [your name]

This sample note takes a slightly less formal approach than the first and references multiple conversation pieces from the interview. There are multiple expressions of gratitude in the letter, and an upbeat tone helps convey enthusiasm.

Get All the College Interview Help You Need

Whether you have one or twenty college admissions interviews, preparation is key for success. That’s why InterviewFocus is here to coach you on all things interview.

With InterviewFocus, you receive personalized recommendations detailing how you can improve your performance. With in-depth metrics , including an eye contact score, tone of voice evaluation and a frequent word counter, InterviewFocus helps you hone your interviewing skills.

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Sending a Thank You Note after an Academic Interview

Have you considered sending a thank you note after an academic interview? If you sent one, did you feel awkward, hopeful or optimistic once you have written it?

The idea of sending a thank you note after an interview is nothing new. Many of us, however, consider it solely a gesture to win the interviewer’s favour. According to Peter Steyger, Professor of Otolaryngology at Oregon Health & Science University:

“Sending a thank you note is a good courtesy to have. In practice… it does not and should not sway the interviewer. However, it helps to reinforce an interviewer’s initial opinion of the applicant. It can also help to refresh the interviewer’s memory whilst alleviating any worries that they may have about fitting into the department.”

Professor Steyer affirmed that thank you notes can be useful. They can ease doubts about the applicant. They can be a polite gesture. And they can affirm the interviewer’s opinion of the candidate.

Who to send it to?

Before you find yourself in front of an academic interview panel, you should already know who your interviewers are. This will help you to prepare your answers by tailoring them to their individual areas of interest. Knowing who is on the panel will help you to prepare your thank you note prior to the interview. Be sure to send a personalised note to each interviewer and do include the HR representative (if they are present at the interview).

How to send it?

Ideally you should send off your thank you notes on the day of the interview. Some candidates prefer to email their notes after the initial sessions and others like to send a handwritten note after the final interview. Consider the type of organisation you are applying to. Is it a well-established and formal organisation or is it a young, entrepreneurial and informal organisation? The more formal the organisation, the more you could be expected to send thank you notes after the interview(s).

What content to include?

Keep it clear, concise and bespoke. Aim for less than a page. Show appreciation of the interviewers’ time and paraphrase the discussion. You could reiterate your existing and proposed research to refresh their memory. You could relate your research to their specialties to show the mutual benefit for both applicant and interviewer or the department. If you are applying for a teaching position, reiterate your skills and experience, and include any relevant achievements.

Professor Steyger reminded me to be sincere and genuine. With the right approach, thank you notes can be received in the best possible light.

For more interview tips see:

• Video Interviews – How to Prepare
• Succeeding in Academic Interviews
• Top Ten Tips for Preparing for Academic Interviews
• Top 5 Academic Interview Answers

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Henrietta Nagy

Henrietta Nagy is a seasoned portfolio worker with over 10 years’ experience in the UK education sector. Henrietta writes educational content, designs academic courses, delivers university lectures, mentors entrepreneurs, and provides career development coaching. One of Henrietta's recent organisational clients is the Oxford University where she has facilitated over 100 hours of learning events. With 9 years of higher education studies internationally (including an MBA), she has worked with CEOs, academics, scholars, managers, women entrepreneurs, academic administrators and other consultants.

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The Graduate College at the University of Illinois at Urbana-Champaign

After the interview, reflect and assess.

After the interview, take between 15-30 minutes to think about how it went. Consider writing or typing out notes while things are still fresh in your head so you do not have to rely on memory later. These notes will help you better assess your level of interest in the position and prepare for future interviews.

Here are some recommended questions to ask yourself for interview reflection:

• What questions did they ask?
• How did I answer? What stories did I tell?
• What seemed to matter to them?
• Did I learn anything new about the position? About the employer?
• What was the vibe like? How did the interview "feel?"
• If asked to another interview, what would I want to emphasize in the next stage?

For more advice on post-interview reflection, read What to Do Immediately After an Interview .

Thank You Notes

Always send a thank you note to your interviewers to convey your appreciation for their consideration and reiterate your interest in the opportunity. This is a small but impactful gesture in the interview process.

Here are some general tips:

• Send your notes in a timely manner, ideally within two days of the interview.
• Email is appropriate, and typically the best way to guarantee your note will arrive in a timely manner. If you prefer to send a handwritten thank you note, consider sending an email and a mailed letter.
• Send a note to everyone who interviewed you or had a meaningful interaction with. If you do not have contact information for everyone, try researching online or asking your main point of contact at the organization. You can also include them by name in your thank you note to your main contact. For example, "Please extend my thanks to Dr. Lee and Ms. Brown for taking the time to speak with me."
• Personalize your note by addressing something specific from your interview. For example, mention something you learned during the interview that makes the position or company desirable to reiterate your interest.
• Be brief and positive. You may include additional information about yourself or clarify an issue that was not adequately addressed while interviewing.

If you return from an interview certain that you do not want this position, you can send a note to politely inform them that you have determined you are not interested. For example, "Thank you again for the opportunity to interview. At this time, I have decided to withdraw from consideration for the position."

Following Up

During your interview, it is a good practice to ask when you should expect to hear back from them. If you have not heard anything after this time, you may follow up with a polite communication restating your interest in the position and inquiring about the status of the search. If no timeline was offered, two weeks is considered an acceptable amount of time to wait before following up. Remain professional at all times and follow-up only once.

Interview Follow-Up: Thank-You Notes

Thank-you notes are a key part of following up after an interview. Always write a thank-you note or email within 24 hours after your interview. Check out OPIA’s  Job Search FAQs  for even more information.

Thank-You Notes: Individual Interviews

• A brief but enthusiastic thank-you note written soon after the interview can be particularly effective and should be done automatically
• Always write thank-you notes within 24 hours of your interview
• Emailing a thank-you note is common and perfectly acceptable
• Show appreciation for the interviewer’s time
• Reference key parts your conversation
• Reiterate interest in the organization/position
• Invite requests for additional information and provide grounds for follow-up
• Do not send thank-you notes to government employers, as their mail system will likely cause significant delay
• The thank-you note below is intended to serve as an example:

Dear Attorney Smith,

Thank you for taking the time to meet with me yesterday to discuss my strong interest in the internship at the Housing Rights Center. I enjoyed learning about the organization’s recent efforts to protect the housing rights of low-income tenants in Los Angeles. As an L.A. native, I am keenly aware of the challenging circumstances many residents face and admire HRC’s efforts to address the city’s persistent socioeconomic injustice. Our conversation yesterday further strengthened my interest in working for HRC this summer. Please let me know if I can provide you with additional information. Thank you again for your consideration and I look forward to hearing from you soon.

Sincerely, James Henry

Thank-You Notes: Group Interviews

• Remember to write down the name of each interviewer and later locate each person’s email address online; if possible, request a business card from each participant following the interview
• Send personalized notes to each participant, thanking each person for his or her time; or
• Send a collective note to the group
• If your interview was held by phone or video and drafting individual or collective notes and that poses a challenge, write a single note to your primary interviewer, referencing the other participants

Dear Mr. Jones,

Thank you for taking the time to interview me yesterday. I enjoyed learning about the internship at the Housing Rights Center and appreciated the opportunity to meet with you and other members of the staff. Please thank Mr. Johnson, Ms. Jones, and Mr. Williams for speaking with me about their efforts to address predatory lending practices. My experience working with recent immigrants at the Harvard Legal Aid Bureau has affirmed my commitment to working with those who encounter socioeconomic and linguistic barriers. I am very excited about the possibility of joining HRC next fall. Please let me know if I can provide you with additional information. I look forward to hearing from you.

Sincerely, Jessica Adams

Related OPIA Resources

• Sample Emails to Employers for Applications, Interview Requests, and Offers
• Application Procedures
• Evaluating Offers and Communicating with Employers

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The Thank You Letter

The thank you letter is one of the most important,yet probably one of the most underutilized, tools in a job search. It establishes goodwill and expresses appreciation and can strengthen your chances for being hired for the position. Everyone who helped you in any way should get a thank you letter–networking/informational interview contacts, references, and job interviewers. If it’s not possible to send a thank you letter to everyone you met during an interview, send a thank you letter to your host or the highest ranking manager you met, extending your appreciation to everyone else through his or her.

Just make sure to send them as soon as possible after the interview–within 24 hours! It is equally acceptable to send a thank-you letter via email or regular mail, handwritten (if you have neat penmanship) or typed.

Thank you letters should be warm and personal. They’re a good chance to further make a great impression. Start out by expressing your sincere appreciation. Follow by reemphasizing your strongest qualifications. Reaffirm how your qualifications truly match the requirements of the job.

At the close of the letter, mention your interest in the position one more time. This is also your chance to give any bit of new information that would complement what your interviewers learned about you in the interview. Close your letter by restating your appreciation for the interviewer’s time and consideration.

123 University Avenue Madison, WI 53715

July 6, 20xx

Dr. Craig Foster, Director Technical Design Group Raleigh Engineering Systems, Inc. 1357 Sedgwick Avenue Newport, VA 23607

Dear Dr. Foster:

I want to thank you very much for interviewing me yesterday for the associate engineer position. I enjoyed meeting you and learning more about your research and design work. My enthusiasm for the position and my interest in working for RES were strengthened as a result of the interview. I am confident my education and cooperative education experiences fit perfectly with the job requirements, and I am sure that I could make a significant contribution to the organization. I want to reiterate my strong interest in the position and in working with you and your staff. You provide the kind of opportunity I seek. Please feel free to contact me at (608)555-1234 or [email protected] if I can provide you with any additional information. Again, thank you for your time and consideration.

Sincerely, Chris Johnson

Best Interview Questions to Ask: List

Reema Tuqan

Get ready with us for your next upcoming interview! If you are a fresh graduate looking for your first job or if you have been working for a while now and you are looking for a better job opportunity, learn great tips and steps that help you distinguish yourself. Do you have a scheduled interview very soon? Are you exploring new jobs to apply for? There are few tips that can help you learn how to manage and deal during and after an interview is done. In this article, we will walk you through the best interview questions to ask in an interview!  

Best Interview Questions to Ask: List of the Top Questions

* Questions About the Role: 1. What are the exact tasks? 2. What are the KPIs? 3. How will the performance be evaluated? * Questions About the Company: 1. Can you explain more about the company’s values and goals? 2. What are the company’s goals for next year?

Best Interview Questions to Ask: Tips on How to Introduce Yourself in an Interview

1. Salute the person or people who are interviewing you. 2. Give a good brief about your educational background. 3. Discuss your professional background. 4. State your skills and hobbies. 5. Close-up the discussion with a final statement that expresses your interest in the job and what additions you can have.  

Best Interview Questions to Ask: General Tips Before you Go to an Interview

1. Be well prepared before the interview, make sure you read about the company and the role you are applying for. 2. Smile and maintain good eye-contact. 3. Wear proper cloths. 4. Practice on your body language. 5. Be professional, concise, and direct to the point. 6. Follow up after the interview.

How to Introduce Yourself in an Interview: Steps

1. Salute the person or people who are interviewing you. 2. Give a good brief about your educational background. 3. Discuss your professional background. 4. State your skills and hobbies. 5. Close-up the discussion with a final statement that expresses your interest in the job and what additions you can have.

How Soon to Send a Thank You Email after an Interview: Overview and Tips

1. It is always recommended to send a thank you email after the interview is done. 2. If you are wondering when is the best time, experts advise to send it in the same day if you have done the interview during morning. You can send the email in the evening. If you have done the interview in the afternoon or evening, it is recommended to send the thank you email the next morning. 3. Sending a thank you email after an interview is being done shows how professional you are and reflects well on your personality and skills. It might grow your potential on getting the job as well as it shows the employer how dedicated and great communicator you are! 4. Make sure the thank you email is direct to the point and concise. It should not exceed 250 words in total. 5. Your thank you email should generally include: a short introduction with your thank you note for the company's time and the opportunity you have been offered, a short paragraph that shows again your interest in the role, and a final paragraph that shows potential soon follow up from their and your end. In this article, we have walked you through important tips on how to carry out interviews.  How to prepare before an interview, what to do during an interview, and how to act after an interview ends! Check the options for the best interview questions to ask and make sure you shine. Good Luck!

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How To Write A Thank You Email After An Interview

When you're looking for a job every little thing counts. You worked hard on your resume and answered all interview questions perfectly. You still need to finish your work though. After an interview a well written thank you note could be the thing that makes you stand out from the other candidates. This piece goes into great detail about the art of the thank you note after an interview looking at its purpose and the significant effect it can have on your chances of getting the job.

What Is A Thank You Note?

A thank you card is a short message sent to an employer or interviewer to show appreciation for their time and thought. This is a follow-up message to let them know you're still interested in the job and to review some important points you mentioned during the interview. Writing a nice thank you note can make a big impression on possible employers and affect how they decide what to do next.

How To Write A Thank You Letter After An Interview

Short, efficient, and specific to the conversation are all things that a good thank you note should have. Here is a list of the most essential parts:

Salutation: Use Mr., Ms., or Mx. followed by the interviewer's last name. If a group evaluated you, you can send each person a note or address them all as "Dear Hiring Manager [name] and the [Company name] Interview Team."

Expression of gratitude: Thank the interviewers for taking your time and for considering you for the job. Include the date of the interview and the job title that was discussed.

Reiterate Your Interest: Restate with enthusiasm that you're still interested in the job and the company. You can say quickly what thrills you about the chance.

Highlight Your Skills/Experience: Briefly discuss a specific skill or experience that fits well with the job standards discussed in the interview.

Next Steps: Say you're interested in learning more about the next steps in the job process.

Closing: Again, thank the interviewer for their time and thought. Close with something formal like "Sincerely" or "Best regards."

Signature (for handwritten notes): To be clear, please include your full name.

Distinct Kinds Of Thank You Notes For A Job Interview

The main parts of a thank you card stay the same, but the style and tone can be changed based on the interview situation. These are the different kinds of thank you notes you might need to write:

Standard Thank You Note: This is the most popular type of thank you letter and it works well for a standard conversation with just one person. It follows the pattern we discussed before: thanking them, showing interest again, and emphasizing important points.

Panel Interview Thank You Note: If you met with a group, sending a separate thank you note to each reviewer shows that you put in extra work and care. Address each note to a different interviewer and discuss something specific they mentioned. The main points should stay the same.

Follow-Up Thank You Note: Following up with a thank you email can be an excellent way to remind the company of your application if they have not replied after an acceptable time, usually a week. In this note, simply state again that you are interested and available. Keep it short and professional.

Thank You For The Rejection: Even if you've been turned down, showing thanks shows you're professional and polite. Thank the person for their time and thought and wish them best of luck with their search. This will make a good impression and lead to future opportunities within the company.

Informal Thank You Note: Sometimes an interview could take place in a more casual setting like over coffee or lunch. It is still okay to send a thank you text, but you can make the tone less official while still being professional.

Virtual Interview Thank You Note: The main point of a thank you note for a video interview stays the same. However, you can recognize the virtual structure and tell them you appreciate their flexibility. Remember that a well-written thank you note is an investment in your job search no matter its shape. It doesn't take much work but it can make a big difference in your chances of getting your dream job.

Why Should You Send A Thank You Note Following A Job Interview

It may seem like a routine to write a thank you card but it has several significant uses:

• It shows that you are skilled and polite, which makes a good impression.
• It makes you more excited about the job and keeps you in people's minds.
• It lets you gently draw attention to a strength you discussed in the interview.
• A well-written note shows you can communicate clearly in writing, which is essential for many jobs.
• Sending a thank you note demonstrates that you are concerned and ready to go the extra mile.

Why Is It Necessary To Write A Thank You Note

Aside from the reasons already given, here are some more reasons to send a thank you note:

• Shows Initiative: Writing a thank you note shows that you're bold and willing to do things independently, which are traits that most companies look for in employees.
• Corrects Misconceptions: If you get stuck on a question or answer during the interview, you can explain or give more information in the thank you note.
• Sets the Tone for Future Communication: Writing a positive and polite thank you note can make it easier for everyone to talk to each other during the hiring process.

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Why Should You Send A Thank You Note After You Finish With An Interview?

Have you ever sent a follow-up email after a job interview ? It probably isn’t the first thing running through your mind after you walk out of a job interview, but it’s something that can really boost your chances of landing the job!

An interview thank-you email is always a good idea! But this little piece of post-interview etiquette should be well-crafted, or it won’t mean much. 

In this article, we’ll be teaching you how to write the perfect interview follow-up email.

RELATED: How to dress for a job interview

Why Should I Send One?

Most of the time, you’re not the only person gunning for that job. Sometimes there are dozens, maybe hundreds of applicants you have to compete with: and your interviewer can only keep track of so many people. Sometimes you can’t fully prove your worth in a single interview, and that’s where a follow-up letter comes in.

The key here is to understand that job interviews are 90% social interactions, and they operate on the same standards that we have about establishing working relationships with one another. Sending a thank-you or follow-up letter shows considerate work ethic and professionalism: two things that can get you hired.

Writing A Good Thank-You Letter

You don’t want to write just any boring letter: “thank you for interviewing me, blah, blah, blah” – an insincere message accomplishes nothing. Here are three things that a GOOD follow-up letter should always contain:

A Recap Of The Interview

Even if it’s just a sentence or two, list down the essential points in the interview. The summary is something your recruiter will appreciate if you move up the application process.

Any Additional Information

Sometimes interviews can take less time than you’d like, and some information can get lost in the rush. Your follow-up letter should add more relevant info that you weren’t able to bring up in the discussion.

An Opportunity For More Questions

This can go both ways: either ask something that you weren’t able to ask during the interview or invite them to ask you any more questions. Welcome future dialogue and let them know that they’re free to contact you at their convenience!

Think of the follow-up letter as an extension or conclusion of your interview: it should add on what you discussed, show your interest in the position, and be engaging at the same time. It could be your last chance to build on your first impression, so make it count!

Other Considerations In Sending Follow-Up Letters

Here are some other things about sending thank-you letters after interviews that you should know:

• The type of interview doesn’t matter. If you did a walk-in or phone interview, always send a follow-up letter.
• Wait. Don’t send one as soon as you get home! You want to remind your interviewer, not nag them. No three-day rule here: you can wait until the following workday to send your letter.
• Address it to the person who interviewed you for a personal touch. Most of the time, the person who interviewed you would have given you their email address. If you don’t have it, send it to the company’s HR department, and they’ll usually forward your letter to them.
• If multiple people interviewed you, send letters to all of them. NEVER copy and paste. Each interviewer would have talked to you about different things, so tailor your messages accordingly!
• Be professional. Even if your interviewer was casual in addressing you, remember they can use your email as documentation. Always keep things warm and friendly, but never flippant.

Signed And Sealed

If you need more ideas, there are a few websites online that offer different samples of thank you and follow-up letters. A letter like this won’t get you hired right off the bat, but it won’t hurt your chances, especially if it’s written well.

Remember: more manners, more money .

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