phd interview timeline

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Application Timeline & Process

The timetable outlined below is a guide to assist students who plan to apply for academic Master’s degree and Ph.D programs. Because of the range of programs and requirements, the information below is a general framework. The process typically begins in the first semester of junior year, or two years prior to application. Students should plan on submitting application materials by the end of first semester senior year, or approximately eight months prior to matriculation.

The graduate school application process, also outlined below, is similar to the process you used when applying to undergraduate colleges; there are materials to gather and deadlines to meet. Many students find it helpful to compile a spreadsheet to help them stay organized and avoid missing important deadlines. Early decisions and rolling admissions policies are common, even if not explicitly stated. There are additional featured articles at the bottom of this page that can help you with some of these components.

Application Timeline

Junior year or one year prior to matriculating, september – december.

• Schedule an appointment with a Office of Career Strategy advisor.
• Meet with faculty and your Director of Undergraduate Studies to discuss potential programs and letters of recommendation.
• Begin to prepare for the GRE.
• Research and develop list of target programs.

January – May

• Refine list of target programs.
• Register and sit for the GRE .
• Ask for letters of recommendation.

June – August

• Draft personal statements.
• Finalize list of target programs, noting application deadlines (most will begin in November).

Senior Year or One Year Prior to Matriculating

• Request letters of recommendation from faculty.
• Finalize your personal statements and have them edited by a writing tutor and other readers.
• Contact the Office of the Registrar to request transcripts be sent to target programs.
• Begin submitting applications. Confirm with programs that your application file is complete, including letters of recommendation.
• Begin exploring sources of financial aid (federal, institutional and private) and obtain and file applications as soon as possible.
• Obtain a Free Application for Federal Student Aid (FAFSA) and file well before the deadline.
• Have your fall semester transcripts sent to target programs.

February – April

• Evaluate Letters of acceptance and offers of financial aid.

Application Process

Standardized tests.

Standardized tests are used in combination with your other application materials to gauge your preparation for graduate-level work. Tests may be general or subject specific depending on the subject and program requirements. Determine which, if any, standardized tests you need to take and gather information on how often the test is offered, testing locations, and cost. For GRE details and registration information, please visit the Educational Testing Service (ETS) website .

Additional considerations for Students with Disabilities who are thinking about applying to graduate or professional schools include identifying which exams are needed, how far in advance exam accommodations must be requested, and which documentations regarding your disability will likely be needed for exam accommodations.

Personal Statements

Preparing a well-written and effective personal statement (sometimes referred to as statements of purpose or personal essays) that clearly articulates your preparation, goals, and motivation for pursuing that specific graduate degree is critically important. You will need to spend a considerable amount of time and effort crafting these statements. For individual assistance with writing your personal statement, consult with the writing tutor in your residential college  or the Writing Center within the Yale Center for Teaching and Learning .

Letters of Recommendation

Graduate programs will commonly require 2-3 letters of recommendation. Letters of recommendation allow an admissions committee to understand your strengths, weaknesses, and potential from another person’s perspective. You can find more information in our Soliciting Letters of Recommendation Blog .

Application Forms

Program application forms are typically available on the program web site; you can also call the program to request application materials. Pay special attention to any directions given and complete application forms exactly as instructed. Do not simply refer the recipient to your resume; answer all questions completely and thoroughly.

Transcripts:  Graduate schools usually require that you submit official transcripts from all institutions of higher education as part of your application. You can request your Yale College transcript online through the Student Information System (SIS) or by contacting the Office of the Registrar . If you completed courses at another college or university or studied abroad, you will need to contact those schools directly to request official transcripts. For courses taken abroad, you may be required to get a translation of your transcripts if it is in another language.  

Resumes and CVs:  Graduate programs often require applicants to provide a resume or CV (curriculum vitae). The OCS website provides resume samples and a CV worksheet  that you can use as a guide when developing your document. Before submitting your resume or CV, you should have it reviewed by a OCS Career Advisor or Graduate Peer Advisor to assure it is free of errors and is effectively conveying your skills, background, and experiences.

Writing Samples and Creative Portfolios:  Depending on your discipline, you may also need to submit writing samples appropriate to your intended area of specialization, such as poetry, fiction, or journalism. For those pursuing advanced degrees in performing or visual arts, you may also need to submit a portfolio of your work or audition tapes. Review the specific requirements for the programs you’re considering and speak with your faculty advisor or OCS Career Advisor, Derek Webster , to discuss your needs.

Interviewing:  A graduate school interview should be approached in the same manner as a job interview. Preparation and practice are essential. Be ready to discuss your academic preparation and motivations for seeking a graduate degree, your specific areas of interest within the field of study, and your goals following your degree completion. Also, be prepared to discuss any internships, fieldwork, research, or clinical experiences and the impact they had on you. After the interview, don’t forget to send thank you notes.

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Applying to Graduate Programs

• Timelines for the Graduate Application Process

Timelines for Applying to Graduate Programs

Applying to graduate programs takes time.  In fact, a guide to graduate applications prepared for the American Psychological Association (APA) emphasizes that the application process involves a substantial workload that is equivalent to a 3-credit course or more. 1   Thus, spreading out the work over an extended period – at least several months or more – can make the task more manageable and successful. 

When should you start the first steps?  When should you expect to be completed with your applications?  Here we discuss two types of timelines for applying to graduate programs such as psychology doctoral programs.  Note: for resources on the process of searching for and choosing graduate programs of interest, please visit this page . 

Tailoring Timelines to Your Situation

It is important to note that the two types of timelines presented on this page represent typical plans for applying.  However, depending on the particulars of your situation, you may need to adjust your application timeline for better results.  For example, if you are going to be studying abroad during a substantial portion of the academic year, you may need to begin working on your applications much earlier.  Alternatively, if you plan to take a ‘gap year’ after graduating and apply then, you may be able to shift the suggested timeline to that additional year.

When to Contact Faculty of Interest

It is strongly recommended that you reach out to potential faculty mentors before applying.  Not all faculty members in a given program are able to accept new graduate students each year.   In some cases exceptions are made, but it is better to find out beforehand (via email or by meeting in person).  As for timing, it is best to avoid waiting until the applications are due to make contact.  If it is too close to the deadline, faculty may be inundated with requests and unable to respond in a timely fashion.  By contacting faculty early – politely and briefly – you can give them time to respond.  Note: for further advice on contacting faculty, please visit this page .

Starting Early: An Extended Timeline

If you plan to begin graduate school immediately after graduation, then there is no time to lose.  Preparatory work begins well before your final year of undergraduate education.  Here is a suggested timeline for applying that begins well in advance of the completion of the baccalaureate degree (based on guides to graduate applications prepared for the APA). 1,2

Freshman and Sophomore (Years 1 and 2)

Assuming that graduate school is your intended goal, it is important to make progress on your academic and research pursuits early in your undergraduate career.  In addition:

• Complete core psychology courses (such as statistics, research methods, cognitive, etc.)
• Complete general educational courses (such as math, writing)
• Extracurricular involvement (such as getting involved in research or departmental activities)
• Attend departmental seminars and events where you can learn about ongoing research
• Be sure to focus in all your courses so that your GPA is high
• Begin recording your activities in a file that will eventually be incorporated into a CV, resume, or application materials.

Junior (Year 3)

You are one year away from applying; thus, by the end of this year, your GPA, coursework, GRE preparation, and potential faculty recommenders should be ready for a competitive application.  In addition:

• Complete advanced psychology courses (upper division), create an academic CV , meet with faculty mentors on a regular basis
• Start research graduate programs of interest
• Start preparing for GRE and take practice tests
• Get involved in a research project
• Research graduate research fellowships, if you intend to apply for them
• Plan for a reduced course schedule next year, if you wish, to give you more time for research and graduate applications

Senior (Year 4)

This is the “application year”, during which you will have to put together all your application materials, actually apply, and still continue your regular undergraduate academic and research activities.  Note: for more in-depth details, see the Modal Timeline in the next section.

• Take GRE general exam no later than October
• Take GRE subject exam as well if required
• Finalize list of programs that you intend to apply to
• Download application materials
• Identify faculty of interest and contact them
• Draft statement of purpose and any other required application essays or materials; get feedback
• Request letters of recommendation
• Order and send transcripts and GRE scores
• Research financial aid for graduate studies, if you intend to seek such aid
• Send applications by November-December of that year

Applying in the Senior Year: The Modal Timeline

The above timeline represents an ideal situation the student had graduate school in mind early on.  However, for most students, the decision to attend graduate school is not made until partway through one’s undergraduate career.  That is absolutely normal and by no means reduces one’s chances of being accepted.  However, if one begins the process of applying in one’s senior year – and expects to send applications out by the end of the year – there is little room for error.  Here is a timeline for applying during the senior year only. 1,3

Note: this timeline assumes that the applicant is otherwise qualified for the programs of interest (for example, having gotten research experience, completed the necessary coursework, and so on).

Summer (June-August)

At this point, you are about 6 months away from most application deadlines.  You may be tempted to spend summer relaxing or doing other things.  However, in order for your applications to have a chance of success, it is important to focus and get them off to a good start.  Tasks to achieve include:

• Narrow list of programs that you intend to apply to (investigate potential faculty mentors, requirements, etc.)
• Record and be aware of application requirements and deadlines
• Prepare for the GRE
• Draft statement of purpose and any other required application essays or materials

Early Fall (September-October)

By early fall, the process of applying should be ramping up. 

• Solicit feedback on your statement of purpose and any other essays from professors you know, campus writing centers, and any other sources
• Revise your statement of purpose and any other essays based on feedback
• Register to take the GRE no later than October
• Take the GRE
• Order and send transcripts and GRE scores  

Late Fall (October-November)

By late fall, you should be nearing completion of your application materials.

• Request letters of recommendation if you have not done so already
• Complete application forms
• Finalize statement of purpose
• Gather information for financial aid, if you are seeking such aid

Submitting Applications (November-December)

As year’s end approaches, submit your applications either before or on the due date.

• Send all applications
• Verify that letters of recommendation, transcripts, and any other supporting documents were received by the graduate programs you are applying to

Important: throughout this process, you will need to balance your work on graduate applications with your present academic and extracurricular activities.  Further, to avoid burnout, try taking time to de-stress and rest throughout the year.  It is not an easy process, but with careful planning and effort, you can do so successfully.

Applying After Finishing Your Baccalaureate  

Some successful applicants chose to apply after finishing their bachelor’s degree.  This strategy has several advantages.  First, the applicant does not have to divide up time between applying and taking classes; it is easier to study for the GRE, craft an excellent statement of purpose, and research programs as a result.  Second, the applicant can improve his or her qualifications by gaining further research experience.  However, it might be challenging for the applicant to obtain references or pursue some preparatory avenues without being enrolled in a university.  It also delays the start of graduate school, and involves the financial cost of living and other expenses during that interim period.  Thus, it is up to the applicant to decide whether the option of applying after graduating is worth attempting.  If so, a modified version of the timelines above could be used.

Applying for Financial Aid, Fellowships, and Scholarships

In tandem with your applications for graduate school, you might consider applying for financial aid or graduate research fellowships such as the Ford Foundation Fellowship or the National Science Foundation Graduate Research Fellowship .  The due dates for such fellowships typically coincide with that of graduate applications (such as November or December).

After Your Applications Have Been Submitted

Now the waiting begins!  You may find yourself nervously anticipating emails and other messages.  Such nervousness is normal; after all, you have been working for the better part of the year towards a goal that is uncertain.  However, once the applications are submitted, your work for the moment is complete.  Ideally, you’ve done your best, and it is now out of your hands.  If things go well, here is a timeline of what to expect: 1,2

Application Interviews (January-March)

• Invitations for interviews in person (“Open House” or “Recruitment Weekend” type events)
• Phone or videoconference (such as Skype) interviews (these are sometimes unexpected!)
• If invited, you will be traveling to the programs of interest for interviews. For tips on how to succeed at those interviews, please visit our graduate admissions interviews   section.

Application Decisions (March-April)

• Admissions decisions typically occur within a few weeks or a month after your interview. In some cases you may be waitlisted and a decision might take longer.
• If you are applying for financial aid, you should submit a Free Application for Federal Student Aid (FAFSA) in March.
• April 1 is the APA’s deadline for notifying student applicants of admissions decisions for doctoral programs. You should expect a decision by that point.
• April 15 is the typical deadline for accepting an admission offer.
• If you have received multiple acceptances, you will need to choose which program you wish to attend (for tips, please visit the starting graduate school section of this website), and inform other schools of your decision to decline .

If You Were Not Accepted into Graduate School  

There are many reasons why one’s attempt at applying to graduate programs did not yield desired results.  In fact, given the challenging acceptance rates for many programs (for more information, please visit the application qualifications and admissions criteria page), it is common for most applicants to not get invited to interview or be offered admission.  

The critical factor here is to remain positive.  In many cases, the decision to not admit was an impersonal one (that is, there was not something glaringly wrong with your application; rather, other applicants were more competitive on one dimension or another).  For example, depending on the year, different faculty may be recruiting students, and those faculty may have interests that align more closely with others.  Circumstances may be different next year.

If attending graduate school remains your goal, it is worth trying again.  However, before you do, please solicit advice from mentors, recommenders, and career advisors as to how your application can be strengthened in the next round. 

Workshops and Downloadable Resources

• For in-person discussion of the process of applying to graduate programs in psychology, neuroscience, and related fields, please consider attending this department’s “Paths to PhDs” workshop and other related events (for dates and times, please check the undergraduate workshops calendar). 
• Tips for Applying to Graduate Programs in Psychology (a brief summary) [ PDF ]

Further Resources

How-To Videos     

• Applying to Grad School Videos

Recommended Reading

• American Psychological Association (2007). Getting in: a step-by-step plan for gaining admission to graduate school in psychology .  Washington, DC: American Psychological Association.
• Keith-Spiegel, P., & Wiederman, M. W. (2000). The complete guide to graduate school admission: psychology, counseling, and related professions . Mahwah, NJ: Erlbaum.

APA Videos on Graduate Applications

• Preparing and applying for graduate school in psychology [12-part video series]
• Preparing and applying for graduate school in psychology [video slides in PDF format]
• Graduate program application timeline from the American Psychological Association
• Choosing a graduate program from the Association for Psychological Science
• Smart shopping for psychology doctoral programs [PDF]
• Applying to graduate school: tips, timeline, and tools of the trade [PDF]

1  Norcross, J. C., & Hogan, T. P. (2016).  Preparing and applying for graduate school in psychology: 12 modules. American Psychological Association [video workshop].

2  keith-spiegel, p., & wiederman, m. w. (2000). the complete guide to graduate school admission: psychology, counseling, and related professions . psychology press., 3  committee on institutional cooperation (cic).  applying to graduate school: tips, timeline, and tools of the grade. , prepared by s. c. pan for ucsd psychology, graphic adapted with permission under the expat license..

• Finding and Choosing Graduate Programs of Interest
• Applicant Qualifications, Admissions Criteria, and Acceptance Rates
• Writing Statements of Purpose and Other Application Essays
• Requesting Letters of Recommendation
• Preparing for the Graduate Record Examination
• Graduate Admissions Interviews
• Applying to Clinical Psychology Programs
• Applying to Medical School and Professional Health Programs
• Accepting Graduate Admissions Offers

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Ph.D. Application Process

Application timeline for autumn 2024 enrollment.

• Sept. 15, 2023:  Application opens
• Dec. 5, 2023:  The Application for Graduate Study and all application materials must be submitted by 11:59 p.m. (PST). *
• Early January 2024:  Select applicants will be notified that they have been chosen to participate for an interview. Applicants not selected for an interview will receive a final decision letter.
• January 2024:  Interviews will be conducted via phone or private chat room with members of the Ph.D. admission committee.
• Early February 2024:  All decisions (admit, wait list, deny) will be conveyed via email. 
• Mid-February 2024:  Admitted applicants will receive their funding package. (All admitted applicants receive a funding offer.)
• Early March 2024:  Visit events for admitted students occur on the UW campus in Seattle.
• April 15, 2024:  Reply deadline for initial round of offers.

Deadline Policy

All application materials should be submitted by the December 5th deadline. Review and/or consideration of incomplete applications or late materials is at the discretion of the Ph.D. admissions committee.

* Please be aware that our application system operates on the U.S. Eastern Time Zone, which means the time displayed in your application may be three hours later than the current time in Seattle/Pacific Time. All applications submitted by the deadline and marked as received by Dec. 6 at 2:59 a.m. Eastern Time will be considered.

* Test scores and letters of recommendation have a two-day grace period beyond the application deadline for submission, Dec. 7 at 11:59 p.m. PST. Kindly urge your recommenders to submit the letters at their earliest convenience to ensure the completeness of your application for the given round.

Reapplication Procedures

Some individuals apply to the Ph.D. program more than once.  These applicants will need to submit a complete application through the Application for Graduate Study just like any other first-time applicant. However official test scores submitted during the previous admissions cycle will be kept on record and will not need to be reported again. Applying to the program multiple times does not increase or decrease your chances of being admitted. Each application cycle is a fresh start.

Full Results

Customize your experience.

Interviewing and Talking with Prospective Faculty

The graduate application process varies broadly and depends on your specific academic program.

The variations might include:

• Admission decision based only on an online application
• In the cases where you are admitted to work with a specific faculty member, you should contact faculty directly
• A short list of applicants are invited for an on-campus interview trip
• Applicants are admitted first, and then invited for an on-campus recruiting trip

Because of the range of possible application processes, it’s critical to learn about each program's requirements. For some graduate programs, you will need to directly contact faculty because a specific professor will decide whether to admit you as their own graduate student. In these circumstances, make sure to contact the faculty directly. (When contacting faculty for the first time, see the side box below for suggestions.)

It will be important in your decision-making process to determine if you envision working closely with that faculty member and if you have complementary working and communication styles. The faculty member will also want to assess your experiences and how you work by communicating with you. Thus you will want to sharpen your interview skills as you communicate with faculty.

Some graduate programs will invite you to conduct a phone interview or invite you to the university for a campus visit (common in the biosciences). The interview is your opportunity to more thoroughly demonstrate that you have what it takes to be in the graduate program. You will want to show your understanding and enthusiasm for the research that you have done. Some suggestions to prepare for the interview are provided below.

My advice to the next generation of scholars is to never be afraid to ask for help. At times it may seem like brilliance is a singular, herculean effort, but a lot of great ideas have been shaped and molded from the minds of many. Whether it’s your advisors or peers, we’re all here to help. Never be afraid to acknowledge that you don’t fully understand something—collaboration is encouraged and celebrated.

— Bryen Irving, PhD candidate in Physics

1. Before the interview

• For campus visits, it’s OK to ask what is expected of you and how to prepare (e.g., if your travel expenses will be covered, how to dress, if you should bring your CV, etc.).
• Learn about the faculty and people you will be meeting or communicating with. Read about the research interests of the faculty, including abstracts or papers. Prepare at least 1-2 specific research questions for each interview.
• Review the research that you conducted. If it was published or presented at a conference, reread the paper, abstract, or poster. Prepare a brief (1-2 minutes) oral summary of your past work. What was the research question? How did you address it? What did you specifically complete and achieve? What are some possible questions that faculty might ask?
• Prepare detailed questions you have of the program you are considering. Generic questions (e.g., tell me about your program) indicate that you didn’t read the basics on their website, and so won’t leave a positive impression. Determine what’s important for you (specific research facilities, professional development activities, student groups, opportunities for collaborations, etc.) and research them online.
• Determine and list the questions you have about the program, university, and location of where you are visiting. What are you hoping to see and learn?
• Ask a peer or friend (e.g. a current grad student or postdoc who is familiar with grad school interviews) to help you sharpen your interview skills.
• Come prepared to the mock interview in professional attire and with your materials (CV, papers, etc.).
• If possible, video record your mock interview. Although many cringe at watching themselves, the video can be incredibly helpful in revealing blind spots.
• If your interview will be conducted via Skype or another video platform, some helpful tips are provided in this YouTube video .
• After the mock interview, ask your peer for honest and critical feedback. Listen actively without being defensive and allow your peer to speak openly, which will help you improve.

2. During the interview

• For campus visits, dress appropriately (usually business casual, but be comfortable); be on time; organize your papers (e.g., résumés/CVs, slides or images, questions).
• Even for phone/Skype interviews, dressing professionally will help you to mentally prepare for the interview.
• Speak enthusiastically about your work. Highlight your research accomplishments and/or professional growth. If asked to speak about a weakness, phrase your answer in a forward-looking manner to demonstrate learning and growth, and awareness of your weaknesses.
• You’ll want to sound positive and enthusiastic. But avoid excessive enthusiasm, which could be interpreted as naiveté or desperation. This is a tough balance to achieve, so practice with others.
• Listen actively to your faculty interviewers as they talk about their research.
• Ask questions, using your prepared lists. Take notes to remember comments and suggestions.

3. After the interview

• Summarize your perceptions of the program, university, and environment. Make a table listing the pros and cons. List the people whom you met on your visit, and write a brief comment for each person to help you remember your interactions. Is it a good fit for you?
• Email your interviewers and thank them for their time. Follow up if you promised to provide any materials. Even if you determine that you don’t wish to work with that faculty member, this isn’t the time to burn bridges, and you might bump into them in the future.
• Reflect on your interview performance and make adjustments to strengthen your next interview.

contacting faculty for the first time

Your first contact with faculty is absolutely critical, because you don’t get second chances to make a first impression. You’ll need to craft an initial email message that will clearly communicate who you are, and why you’re reaching out to them specifically.

This can be very challenging because you’ll need to be clear and concise in a brief email message. Provided below is a sample email message with additional suggestions.

Don’t simply copy this message, but this example provides a template that can be used to customize your own initial email message.

Subject: Ecology PhD Program at Stanford

Dear Professor Peter Beak, I am currently a senior and McNair Scholar at UC Davis, and would greatly appreciate an opportunity to briefly speak with you about your research and the Ecology and Evolution PhD program at Stanford. I am seeking to pursue a PhD in Ecology, and my research advisor (Professor Emilio Laca) spoke highly about Stanford’s graduate program. I am particularly fascinated by studies on the influence of infectious diseases on population dynamics and community interactions. I have conducted similar research here at UC Davis, and also at Northwestern University using freshwater plankton, and won an oral presentation award at ABRMCS. These are further described in my attached CV. I carefully reviewed your website, and would greatly appreciate speaking with you on the phone (~15 min) to learn more about future directions of your research, particularly on developing mathematical models. I am available during these time slots. Please let me know if any of these work for you, and I’d be happy to offer more time slots if needed.

Sept 1, Wed 12-5 pm Sept 3, Fri 12-7 pm Sept 6, Mon 12-7 pm Sept 7, Tue 9-12 pm

Steve Lee McNair Scholar splee "at" ucdavis.edu (cell) 650-555-1234

• Use a brief subject line. Avoid vague subjects (e.g., “question” or “request”).
• Address them by their full name and professional title. Don’t use “Hi” or “Hey” or other informal greetings.
• In the very first sentence, quickly summarize who you are and why you’re contacting them. If a person known to the professor suggested that you reach out to them, include that info also.
• Explain why you’re contacting them specifically. Describe your highlights briefly. Attach CV and/or link to LinkedIn profile. Include other links as needed.
• State your request; be specific. Make it easy for them to say yes to your request; provide ample times when you’re available.
• Include your full name. If you’re in a graduate prep program, include info. Include your email and phone.

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PhD Application Timeline: Timeline For Applying For Grad School

If you are looking to apply to start your Ph.D program, the journey can be daunting. However, with the right roadmap, it becomes manageable.

In this post, we guide you through each crucial step of the application process. From drafting your statement of purpose to securing letters of recommendation, we offer insights and tips to help you stay on track and maximise your chances of success.

PhD Application Timeline

March to june.

In March, it’s crucial to start preparing your application components. This includes finalizing your list of target programs and universities, ensuring they align with your research interests and career goals.

Begin drafting your statement of purpose and personal statement, emphasizing how your experiences and aspirations fit with each program’s offerings.

Simultaneously, focus on getting your GRE test done if your chosen programs require it. If you’re not satisfied with your GRE score, consider retaking the exam.

April is all about refining and finalizing your documents. Review these documents, and ensure they do not have any grammatical mistakes of typos: 

• Statement of purpose
• Personal statement, and
• Curriculum Vitae (CV)

This is also the time to finalize your letters of recommendation. Choose recommenders who are aware of your academic potential and can vouch for your suitability for graduate research.

By May, you should be ready to submit your application. Ensure all components, including your transcript and writing sample, are tailored to each program’s requirements.

This is also a good month to start exploring financial aid options, such as the FAFSA and any available fellowships or scholarships.

June is often when you’ll hear back from programs with rolling admissions. This can give you an early indication of where you stand and may require you to adjust your strategy for other applications.

Throughout these months, it’s important to stay organized, keep track of application deadlines, and allow ample time for each step of the application process. 

July To August

July and August are typically quieter months in the PhD application timeline, but they are by no means less critical.

This period provides an invaluable opportunity to enhance your application and position yourself as a strong candidate for fall admissions. Let’s delve into some key activities you should engage in during these months.

In July, if you haven’t already submitted your application, now is the time to do a final review. Check for any grammatical mistakes or typos in your

• Writing samples.

It’s also crucial to ensure your CV is up-to-date and reflects your most recent achievements and experiences. For those who have already submitted their applications, use this time to research potential fellowship opportunities and prepare for any upcoming interviews.

August is an excellent time to reach out to the graduate programs you’ve applied to and confirm that your application is complete. This shows your continued interest and ensures that nothing is missing from your application file.

If you’re waiting to hear back from programs with rolling admissions, you might start receiving admissions decisions.

During this period, it’s also wise to start preparing for your next steps. Research the graduate schools and the areas where you might live for the next few years. Look into:

• Housing options
• Support systems available at the university, and
• Job placement statistics for graduates. 

This will not only help you make an informed decision if you receive multiple offers but also allow you to plan accordingly for your move and transition to graduate school life.

September marks a critical juncture in your PhD application timeline. This month, you’re not just a prospective student; you’re a strategist, networking to enhance your application. Here’s what you should be focusing on:

First, reach out to potential recommenders. These should be faculty members who can attest to your unique skills and academic prowess. A strong letter of recommendation from someone who knows you well can significantly bolster your application.

Ensure they are aware of your grad school application deadlines and provide them with key insights about the programs you are applying to.

Networking with current students and alumni from your target programs is also crucial. They can offer invaluable insights into the graduate program’s:

• Teaching styles, and
• Research opportunities.

If possible, plan informal visits or attend virtual sessions to get a sense of the community you’re hoping to join.

Don’t forget to make contact with the admissions team. Attending information sessions and engaging with them can provide a deeper understanding of the program’s requirements and research opportunities.

This interaction is often noted by graduate admissions teams and can influence admissions decisions.

Finally, seek input on your Statement of Purpose (SOP). Have mentors or peers review it for grammatical accuracy, clarity, and effectiveness.

Remember, a well-crafted SOP can make a significant difference in showcasing your suitability for the program.

First, finalize your list of prospective schools. It’s a strategic decision – weighing program strengths against your research interests. This is more than just ticking boxes; it’s about envisioning where you’ll live and thrive for the next few years.

By now, you should have a solid sense of the universities and programs that align with your aspirations.

Creating accounts on each graduate program’s application portal is your next step. This isn’t just a formality; it’s where you’ll:

• Submit your application
• Track documents, and sometimes
• Find out about those pesky additional requirements – like that surprise essay due in early December.

Start preparing now to avoid a last-minute scramble.

Tailoring your statement of purpose for each application can make the difference between getting noticed or overlooked. It’s not just a personal statement; it’s your narrative, tying your past achievements to future potential.

Admission committees seek candidates who not only fit their program’s ethos but also bring a fresh perspective.

Finally, transcripts are more than a formality; they’re a testament to your academic journey. Request them early to ensure accuracy and timeliness.

November To December

As November and December roll in, the timeline for applying to PhD programs becomes critical. Whether you’re eyeing the upcoming fall admission or strategizing for later, focus on these steps:

Finalize Your GRE Prep and Test Dates: Many programs still consider GRE scores pivotal. If you’re retaking the GRE to improve your score, now’s the time. Remember, it’s not just about the score but how it complements your overall application.

Secure Letters of Recommendation: Ensure your recommenders are aware of your timeline. A well-thought-out letter from a faculty member who knows your capabilities and research interests can make a significant difference.

Submit Applications: Graduate school applications are often due in early December. This includes your personal statement, CV, transcripts, GRE scores, and sometimes a writing sample. Remember, a typo or grammatical mistake can be costly—proofread meticulously.

Financial Aid and Fellowship Applications Don’t overlook financial aid and fellowship opportunities, like the Graduate Research Fellowship or school-specific scholarships. The FAFSA and other financial documents are crucial and often have different deadlines.

Make contact with graduate students in these programs to provide a different perspective and understand the support systems available. You can also reach out to the professors directly.

Preparation Is Key When Applying To Graduate School 

Embarking on your PhD journey is an exciting yet intricate process that requires meticulous planning and dedication. This comprehensive timeline serves as your beacon, guiding you through the labyrinth of grad school applications.

By adhering to these timelines and embracing each step with thorough preparation and strategic thinking, you position yourself as a strong candidate.

The journey to a PhD is not just about academic rigor but also about personal growth and aligning your aspirations with the right opportunities. Stay focused, stay inspired, and your path to graduate school will lead to rewarding destinations.

Dr Andrew Stapleton has a Masters and PhD in Chemistry from the UK and Australia. He has many years of research experience and has worked as a Postdoctoral Fellow and Associate at a number of Universities. Although having secured funding for his own research, he left academia to help others with his YouTube channel all about the inner workings of academia and how to make it work for you.

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Graduate School Application Timeline

If you're planning to apply to graduate school, it's best to start early—it will increase your odds of being admitted. Many graduate programs have rolling admissions, which means applications are evaluated as they arrive (rather than all at once after the final deadline).

Here's a sample schedule for a student hoping to enter grad school in the fall. This is a best-case scenario which leaves time to craft a great application, resolve unforeseen problems (a lost transcript, a delinquent recommender) and submit with time to spare.

Your GRE Application Timeline

Begin researching grad schools . Take a GRE practice test . Your GRE score will help you determine how much preparation you'll need for the real deal.

Sign up for a GRE test prep course (we recommend the in-person or online options). Register for the GRE general test if necessary.

Request information from schools that interest you. Consider paying a visit to your alma mater to meet up with a few former professors. They can recommend good programs and may even help you make some connections.

Register to take a GRE Subject test (if necessary) during one of their Fall windows. In the 2023-24 application cycle, ETS offered three date ranges to take a subject test: late September/early October, late October/early November, or mid to late April. Take the GRE general test. If you're not happy with your scores, sign up to take it again. Begin drafting your statement of purpose .

Finalize your list of prospective schools , and familiarize yourself with the professors who share your research interests at each school. Contact your recommenders. Keep polishing your statement of purpose.

Request official transcripts from your undergraduate institution. Send your recommenders supplemental materials (like your resume, personal statement, etc.) that they can use as a reference. Make contact with students and professors at your prospective schools. Arrange a campus visit if you can.

Have someone in the field and a few smart (and honest) friends read over your personal statement. Take the GRE subject test; make sure that your scores will be sent directly to schools.

Complete and submit all grad applications , keeping copies of every section for your records. Verify that your recommendations have been sent.

Read More: What's a Good GRE Score?

How will you score?

Take a GRE practice test with us under the same conditions as the real thing. You'll get a personalized score report highlighting your strengths and areas of improvement.

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Applicant Checklist and Deadlines

APPLICATION : You are required to complete the Harvard University Graduate School of Arts & Sciences Admissions Application to apply to the Ph.D. Program in Biological Sciences in Public Health, located at the Harvard T. H. Chan School of Public Health.

APPLICATION INSTRUCTIONS : Application information and instructions are available at  https://gsas.harvard.edu/admissions/apply

NUMBER/NAME : Program Number: 8500 Program Name: Biological Sciences in Public Health

SUBJECT : Name/Number: BPH/85

DEGREE : Ph.D.

APPLICATION DEADLINE : December 1, 2024.  Please note that we request that all of your materials are received by no later than December 1, as our committee reviews all applications immediately after the deadline.  Late materials will not be considered. We do not have rolling admissions, so there is no advantage to submitting application materials early. [NOTE: the next application cycle will open in the fall of 2024]

INTERVIEW DATES : For those invited, in-person interviews will take place from February 6-7, 2024.   Please make note of these dates as we only offer one interview opportunity.

FEE : $105 U.S. – Payable to Harvard Griffin GSAS-Harvard University. This fee must accompany the application for admission; applications will not be processed without the full fee. Application fee waivers can be requested directly through the online application.

REQUIREMENTS: Matriculants are required to have at minimum a bachelor’s degree.

GRE TESTS: GRE General Test scores will not be considered when applications are reviewed.

ENGLISH PROFICIENCY

If English is not your native language, there are only three acceptable ways to demonstrate English proficiency: 1) Hold a bachelor’s degree from an institution at which English is the language of instruction; 2) Score at least 100 on the TOEFL iBT Test; 3) Score at least 7.5 on the IELTS test. Please note that Harvard Griffin GSAS does not accept scores from the TOEFL ITP Plus examination.

TOEFL TEST : TOEFL (Test of English as a Foreign Language)

When requesting TOEFL score reports, be sure to indicate the receiving institution as Harvard University, Graduate Division, Arts & Sciences code R-3451.

More information can be found on the Harvard Griffin GSAS Application instruction website .

IELTS TEST : IELTS Academic Test (International English Language Testing System)

For those students planning to submit IELTS scores, please note that we will only accept official IELTS Academic scores submitted electronically by the IELTS test center via the E-Delivery service. Scores from the IELTS General Training module are not accepted. At the time of test-taking, please specify Harvard University Graduate School of Arts and Sciences as a score recipient. We do not accept IELTS paper test Report Forms nor do we verify Test Report Forms (TRFs).

RECOMMENDATIONS : 3 recommendations are required.  It is suggested that you communicate to recommenders you listed on the application so that they submit their recommendations before the deadline.

STATEMENT OF PURPOSE: The statement of purpose is a particularly important part of the application. We suggest that applicants take time to familiarize themselves with program faculty to assess compatibility with their scientific interests and align their purpose and goals with the program.  A well-crafted statement should address the following:

• Your motivation in seeking doctoral-level training in the BPH Program
• Specific aspects of the BPH Program that motivated you to apply
• A description of any past research experience
• Your current research interests
• The BPH faculty members who most closely match your interests and reasons why you would like to work with them
• Your current career aspirations
• If applicable, a brief description of any hardships, adversity or extenuating circumstances that you feel provide important context for other components of your application

PROGRAM START DATE: The PhD Program in Biological Sciences begins in July 2025.

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Medical Scientist Training Program (MD/PhD) section navigation

Admissions process, how to apply.

Applicants to the MD/PhD Program should apply directly to Emory University School of Medicine through AMCAS. The AMCAS application can be submitted between June 1st and October 15th, though applicants are encouraged to submit their applications early, preferably in the summer. Application packets may be obtained either from the health care professions advisor or the appropriate office at the applicant's school, or from AAMC. Upon receipt of the AMCAS application, an Emory Supplemental Application Form, including an application to the MD/PhD Program, will be e-mailed to each applicant. For additional information, feel free to Email the program !

MD/PhD applicants are required to submit their Medical College Admission Test (MCAT) scores in accordance with the admissions policies of the School of Medicine. Generally, Graduate Record Examination (GRE) scores are not required for most programs as the MCAT exam is seen as adequate, however, some non-traditional MD/PhD disciplines may require it.

Applications from international students are accepted. If interviewed and accepted, international students receive the same scholarship package as domestic students, a competitive stipend, and tuition waiver.

Application Review, Interviews, and Admissions Decisions

After applications are received by the Medical School Admissions Office, those marked MD/PhD are then sent to the MD/PhD Program Office for review. All MD/PhD applications are reviewed in their entirety by a team of reviewers. Those deemed most suitable are subsequently selected for interview. Applicants selected for interview are notified by email. Applicants are encouraged to contact the Program for information regarding the status of their applications. Interviews for the MD/PhD Program are typically held on four two-day sessions during the medical school interview season. The 2023-24 MD/PhD interview dates are TBD.

Applicants selected to interview attend a two-day session which include both medical school and graduate school interviews. Interviewing applicants can expect to have 6-8 one-on-one interviews over the two-day period. The interview visit also includes multiple informal occasions to meet current students and training program faculty. Applicants are hosted by current students, and all meals are provided during the interview days. No financial assistance is available for travel to Atlanta.

Admissions decisions are made on a rolling basis. After interviewing, applicants will be notified of the decisions within four to six weeks. Again, communications are generally conducted via email. Accepted applicants will also receive an official letter from the MD/PhD Program and an acceptance packet from the Emory School of Medicine Admissions Office with all the necessary materials for matriculation to the medical school. All applicants are encouraged to contact the MD/PhD Program Office to follow-up on the status of their applications or express their continued interest in Emory MD/PhD Program.

Revisit: The Revisit Program allows accepted applicants to have a second look at our program, meet potential classmates, and make housing and roommate arrangements. Dates for this event will be announced as recruitment wraps up.

Matriculation

The deadline for making a final decision on matriculation is May 1st. The decision to accept an offer of admission must be communicated to both the School of Medicine through a form included in the acceptance packet and a separate written statement of intent to the MD/PhD Program Office, which may be emailed.

The MD/PhD Annual Retreat is required for all students, including the rising first year class, and is a great forum in which to welcome new students. This two-day event is filled with a special welcome to the new students, oral and poster presentations by current students, a keynote speaker(s), workshops, and a forum to discuss program curriculum and program activities. The MD/PhD Annual Retreat is generally held after the start of M1 Orientation.

___________________________________________

Emory University does not discriminate in admissions, education programs, or employment on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or veteran's status and prohibits such discrimination by its students, faculty, and staff. Students, faculty, and staff are assured of participation in university programs and in use of facilities without such discrimination. Emory University also complies with all applicable federal and Georgia statutes and regulations prohibiting unlawful discrimination. All members of the student body, faculty, and staff are expected to assist in making this policy valid in fact. Any inquiries regarding this policy should be directed to the Emory University Office of Equal Opportunity Programs.

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Top 10 Ph.D. Interview Presentation Templates With Samples and Examples

Mayuri Gangwal

Do you know that only 56 % of students complete their Ph.D.? Factors such as students' age, department, and lack of a good mentor sometimes contribute to the non-completion rate. Indeed, the journey to earning a doctoral degree is challenging. It involves years of research and extensive writing. However, most students find a lack of focus and motivation to be the primary reason for their failure. 

If you prepare for the PhD interview, PhD presentation slides can benefit you in several ways. For instance, templates save considerable time and effort and allow to focus on content delivery. Furthermore, for amateurs creating presentations, templates help them to organize content effectively.

At the same time, candidates often face several challenges regarding content creation and delivery. Templates can help streamline the process, but being aware of potential pitfalls is essential. Here are some common challenges associated with using presentation templates for PhD interviews:

In a recent survey, 6 out of 10 students feel nervous and anxious before the final presentation. It is because they find it challenging to communicate the importance of their research effectively. Crafting visually appealing slides can be tricky, especially for those without a design background. Did you find this relatable? Yes, our PhD interview templates can be a valuable solution for you. 

They serve as valuable tools for creating well-structured presentations and assist students in delivering a solid defense for their Doctoral theses. Let's dive in and learn more about these templates and see how they can be valuable resources in your academic journey.

Template 1: Thesis Research Paper Proposal Template

This template can elevate your academic presentations to the next level. It is tailored specially for scholars, researchers, and students. It helps them embark on the rigorous journey of thesis proposal development and ensures that their research proposals are remembered. This template's uniqueness is its visually appealing designs. It integrates text, graphs, and tables and provides a solid structure to your presentation. Whether it's for your academic review or seminars, this template empowers you with confidence and clarity. 

Download this template and make your proposal more impactful.

Template 2: Research Proposal Steps Template

Use this template to streamline your research proposal creation process. It is a comprehensive resource covering every crucial aspect of a research proposal. You can use this template to craft an engaging cover letter for your proposal. Thus, this template ensures that your proposal is compelling and professionally presented. Additionally, this template simplifies the process of conveying complex research plans. This template is structured to guide you through the essential steps of the research proposal. It will help you present your research coherently and persuasively. Download now!

Download this template today and embark on a seamless journey of crafting your thesis proposal.

Template 3: Research Proposal for Thesis Template 

This template can help you effectively present your thesis proposal. It also ensures that you get sponsors for your project by providing a professional look at your proposal. So, this template is a must for someone presenting their hypothesis, as it provides a solid foundation for the presentation. The template encompasses a variety of crucial elements, from the thesis statement to the project stages. 

Download and leverage this template today to focus on critical market components.

Template 4: Abstract for Thesis Research Proposal Template 

This PPT Set helps streamline the complex process of crafting compelling research proposals by providing a structured and intuitive design. The template is divided into two parts. The first consists of six sections briefly describing the thesis. The second part includes a summary and description of the content. Thus, it empowers users to articulate their research objectives and methodologies precisely so that their proposal not only meets but also exceeds expectations.

Download this template today and elevate your academic work to new heights.

Template 5: Research Method Overview Template

This template is designed for ambitious scholars to help them dive into the essence of academic precision. This template helps researchers by providing them with a robust and logical roadmap for their research. This not only increases their efficiency but also helps them select the best research method. This template provides a clear picture of the target audience and how to conduct the study. Thus, this template acts as a catalyst for boosting the proposal's effectiveness. Want to transform your proposal into a compelling narrative that commands attention and respect?

Download this template today.

Template 6: Method of Data Collection for Thesis Research Paper Proposal

It is the best template for someone looking to elevate their data collection methods. This template provides a clear and professional way to collect data for academic brilliance. It provides a structured framework to articulate the rationale behind the chosen manner. Thus, it is a template and a strategic tool for showcasing your research and methodology. It ensures that your proposal stands out to provide a deep understanding of your work. Additionally, this template helps you communicate complex methodologies in an accessible manner and develop a deeper connection with your audience. 

Download this template today and transform your thesis proposal into a masterpiece.

Template 7: Work Plan with Timetable Template 

It is a versatile template that is designed to help professionals across industries. It helps them organize and present their project plans clearly and precisely. The template is divided into three sub-templates to simplify the entire planning phase. The first template includes various activities associated with a specific completion month. It helps you stay organized by outlining different tasks and actions. The second template delves deeper into project activities by outlining a detailed weekly work plan. This way, it provides better visibility and time management. Additionally, it helps you allocate your resources efficiently and prioritize activities. The third and the last templates provide different stages with their names and timeframes, adding to the level of detail and enhancing the proposed research's feasibility.

Download this template today to take the first step toward achieving project excellence.

Template 8: Implication of Research Template 

This professional template helps you unlock the full potential of your research findings. It is a cornerstone for scholars and professionals eager to convey the significance of their research. The template is Structured as a four-stage process to help students present their research implications. The template's design not only presents data in a captive and visually appealing manner. But it also narrates the story behind your findings and their relevance in real-world applications. Further, this template gives the researcher the chance to explore a variety of angles and helps them consider different aspects of the issue, making research more comprehensive. It further makes research more versatile and applicable to various contexts, which makes it relevant to a broader audience. 

Download this template today and bridge the gap between academic research and applications.

Template 9: Aims and Objective of Research Proposal for Thesis Template (Slide 5)

This template is the blueprint for academic success. It is designed to elevate your doctoral thesis proposal. It helps you create a concise and compelling presentation outlining your research objectives. On one side, it highlights the study's objectives, while on the other, it highlights the expected outcome. This way, it ensures that your academic goals are understood easily because lack of clarity may confuse the audience. So, this template sets the stage by explaining what the study aims to achieve. 

Download this template today to embark on a journey of research excellence.

Template 10: Dissertation Methodology Template

This comprehensive template can assist students through the complexities of the research approach. It can be their ultimate guide in structuring and presenting their methodology. This template subdivides the entire process into four distinguished subheadings to streamline the process. The first subheading outlines the resources that can be instrumental in research. The second subheading highlights the diversity of the research inputs and helps categorize and organize the gathered data. The following subheading details the analytical techniques for validating your findings. The last, but not least, subheadings discuss the various collection methods and illustrate the strategic approach for gathering comprehensive data. 

Download this template to set a solid foundation for your dissertation.

Conclusion 

A student takes 4 to 7 years to complete his Ph.D., requiring strategic planning, dedication, and dedication. Additionally, writing and publishing journals is not a cakewalk. It needs exceptional scholars' writing skills along with critical thinking. Our thesis-dissertation templates can open doors to various opportunities and establish you as a credible and competent researcher.

Additionally, our thesis timeline templates help you streamline your project planning. It also bridges the gap between academic reading and research with real-world applications.

Download these templates today and pave the way for a successful and impactful career.

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Years 1 and 2

Year 3 and 4 through phd defense.

During the summer following their 6 months of Integrated Clinical Clerkships, MD-PhD students study for and take USMLE Step I. There is also time to complete an additional research rotation, if necessary, and to take a vacation. The Step 1 exam must be taken by December 31 of Year 3. Students meet with their Director of Graduate Studies to formally affiliate with a PhD department and research laboratory at the start of Year 3 and complete program or department-specific coursework, teaching and qualifying examination requirements in Years 3 and 4. A thesis prospectus is submitted in Year 3 or 4, which coincides with participation in the MD-PhD Program’s Grant Writing Workshop to prepare NIH NRSA F30/F31 and other private foundation applications. Students are required to submit a first author paper and successfully write, defend and submit their PhD dissertation before returning to the wards in October or January of their penultimate year of training.

There is a strong emphasis on maintaining engagement in clinical activities during the PhD thesis years of the MD-PhD training. Clinical activity during research years is an explicit part of the IDP review process, and thesis advisors are informed that this is an encouraged training activity for dual-degree candidates. Most students participate in one or more longitudinal clinical experiences (LCEs) or the student-run “Wednesday Evening Clinic” (WEC) for which they receive elective credit. A student-organized monthly Clinical Reasoning Seminar employs a clinical case-based approach to review diagnosis, pathology and treatment/management with a clinical faculty expert. In addition to maintaining clinical fluency, customized LCEs allow students to explore clinical (sub)specialties related to their research work and interests and are precepted by physician-scientists whenever possible. These experiences allow students to gain a richer understanding of possible career paths for physician-scientists and expose them to the advantages and challenges of combining research with clinical care. Strategies to manage wellness and resilience in a physician-scientist career are discussed during annual program retreats and recurring Brown Bag lunch discussions, while a Curriculum in Leadership and Research Management for Physician-Scientists provides ongoing career development training and experiential learning to MD-PhD students.

Re-entry and Final Year

Md-phd timeline.

Timelines and Decisions

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The application deadline for Fall 2024 entry is  December 1, 2023 at 11:59pm (PST). 

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The deadline to apply to the Knight-Hennessy Scholars program is October 11, 2023 at 1:00pm (PST).

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All applications are reviewed by the faculty Graduate Admissions Committee. Our review begins promptly after the deadline, so it is important that all of your application materials, including letters of recommendation, are submitted by the deadline. We cannot guarantee the review of any materials received after the deadline.

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All interviews are by invitation only and will be conducted virtually. Selected PhD applicants will be invited for our visit days in March 2024. Details regarding our visit days will be sent directly to invited candidates.

Decisions are based on a comprehensive evaluation of each applicant’s file. PhD admission decisions are typically available by early March and MS admission decisions are typically available by early April. All applicants will be notified via email of admissions decisions.

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Feedback is not available to applicants denied admission. We recognize that you devote a great deal of time and effort to your application, and may wish to discuss it with a member of our admissions committee or a faculty member. Regrettably, we are unable to provide individual feedback to any applicant.

Planning your PhD research: A 3-year PhD timeline example

Planning out a PhD trajectory can be overwhelming. Example PhD timelines can make the task easier and inspire. The following PhD timeline example describes the process and milestones of completing a PhD within 3 years.

Elements to include in a 3-year PhD timeline

The example scenario: completing a phd in 3 years, example: planning year 1 of a 3-year phd, example: planning year 2 of a 3-year phd, example: planning year 3 of a 3-year phd, example of a 3 year phd gantt chart timeline, final reflection.

Every successful PhD project begins with a proper plan. Even if there is a high chance that not everything will work out as planned. Having a well-established timeline will keep your work on track.

What to include in a 3-year PhD timeline depends on the unique characteristics of a PhD project, specific university requirements, agreements with the supervisor/s and the PhD student’s career ambitions.

For instance, some PhD students write a monograph while others complete a PhD based on several journal publications. Both monographs and cumulative dissertations have advantages and disadvantages , and not all universities allow both formats. The thesis type influences the PhD timeline.

Furthermore, PhD students ideally engage in several different activities throughout a PhD trajectory, which link to their career objectives. Regardless of whether they want to pursue a career within or outside of academia. PhD students should create an all-round profile to increase their future chances in the labour market. Think, for example, of activities such as organising a seminar, engaging in public outreach or showcasing leadership in a small grant application.

The most common elements included in a 3-year PhD timeline are the following:

• Data collection (fieldwork, experiments, etc.)
• Data analysis
• Writing of different chapters, or a plan for journal publication
• Conferences
• Additional activities

The whole process is described in more detail in my post on how to develop an awesome PhD timeline step-by-step .

Many (starting) PhD students look for examples of how to plan a PhD in 3 years. Therefore, let’s look at an example scenario of a fictional PhD student. Let’s call her Maria.

Maria is doing a PhD in Social Sciences at a university where it is customary to write a cumulative dissertation, meaning a PhD thesis based on journal publications. Maria’s university regulations require her to write four articles as part of her PhD. In order to graduate, one article has to be published in an international peer-reviewed journal. The other three have to be submitted.

Furthermore, Maria’s cumulative dissertation needs an introduction and conclusion chapter which frame the four individual journal articles, which form the thesis chapters.

In order to complete her PhD programme, Maria also needs to complete coursework and earn 15 credits, or ECTS in her case.

Maria likes the idea of doing a postdoc after her graduation. However, she is aware that the academic job market is tough and therefore wants to keep her options open. She could, for instance, imagine to work for a community or non-profit organisation. Therefore, she wants to place emphasis on collaborating with a community organisation during her PhD.

You may also like: Creating awesome Gantt charts for your PhD timeline

Most PhD students start their first year with a rough idea, but not a well-worked out plan and timeline. Therefore, they usually begin with working on a more elaborate research proposal in the first months of their PhD. This is also the case for our example PhD student Maria.

• Months 1-4: Maria works on a detailed research proposal, defines her research methodology and breaks down her thesis into concrete tasks.
• Month 5 : Maria follows a short intensive course in academic writing to improve her writing skills.
• Months 5-10: Maria works on her first journal paper, which is based on an extensive literature review of her research topic. At the end of Month 10, she submits the manuscript. At the same time, she follows a course connected to her research topic.
• Months 11-12: Maria does her data collection.

Maria completed her first round of data collection according to plan, and starts the second year of her PhD with a lot of material. In her second year, she will focus on turning this data into two journal articles.

• Months 1-2: Maria works on her data analysis.
• Months 3-7: Maria works on her second journal paper.
• Month 7: Maria attends her first conference, and presents the results of her literature-review paper.
• Month 8: Maria received ‘major revisions’ on her first manuscript submission, and implements the changes in Month 8 before resubmitting her first journal paper for publication.
• Month 9: Maria follows a course on research valorisation to learn strategies to increase the societal impact of her thesis.
• Months 9-12: Maria works on her third journal paper. She uses the same data that she collected for the previous paper, which is why she is able to complete the third manuscript a bit faster than the previous one.

Time flies, and Maria finds herself in the last year of her PhD. There is still a lot of work to be done, but she sticks to the plan and does her best to complete her PhD.

• Month 1: Maria starts a second round of data collection, this time in collaboration with a community organisation. Together, they develop and host several focus groups with Maria’s target audience.
• Month 2: Maria starts to analyse the material of the focus group and develops the argumentation for her fourth journal paper.
• Month 3: Maria presents the results of her second journal paper at an international conference. Furthermore, she helps out her supervisor with a grant application. They apply for funding to run a small project that is thematically connected to her PhD.
• Months 4-9: Maria writes her fourth and final journal article that is required for her PhD.
• Month 10: Maria writes her thesis introduction .
• Month 11: Maria works on her thesis conclusion.
• Month 12 : Maria works on the final edits and proof-reading of her thesis before submitting it.

Combining the 3-year planning for our example PhD student Maria, it results in the following PhD timeline:

Creating these PhD timelines, also called Gantt charts, is easy. You can find instructions and templates here.

Completing a PhD in 3 years is not an easy task. The example of our fictional PhD student Maria shows how packed her timeline is, and how little time there is for things to go wrong.

In fact, in real life, many PhD students spend four years full-time to complete a PhD based on four papers, instead of three. Some extend their studies even longer.

Furthermore, plan in some time for thesis editing, which is a legitimate practice and can bring your writing to the next level. Finding a reputable thesis editor can be challenging, so make sure you make an informed choice.

Finishing a PhD in 3 years is not impossible, but it surely is not easy. So be kind to yourself if things don’t work out entirely as planned, and make use of all the help you can get.

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Deion Sanders and Colorado's tumultuous offseason

• Covers the Pac-12.
• Joined ESPN in 2014.
• Attended Washington State University.

Moments after Colorado 's once-promising season sputtered to a close with a 23-17 loss at Utah in November, coach Deion Sanders took about a minute to reflect on some of the positives his team showed in the game.

Even with his son, star quarterback Shedeur Sanders , sidelined with an injury, he said the Buffs played well . But he also wasted no time turning the page. After a last-place Pac-12 finish in his debut season at Colorado, it made no sense to dwell on the team's on-field performance.

"It's time to start projecting and start thinking about the tomorrow already," Sanders said.

With that, Sanders got back to doing what he has proved effective at: generating hype.

"We already know what's going to transpire, you're gonna be pleased with what's coming. I promise you that," Sanders said. "But everything you see that we have a lack thereof -- a deficit -- we're gonna fill that need."

As he did when he arrived, Sanders made it clear Colorado was, again, going to seek help in the transfer portal in the pursuit of one clear goal.

"We want to win now."

Here's a look at some of the most noteworthy moments of Colorado's offseason as Coach Prime's tenure remains one of the most captivating stories in all of sports.

Dec. 5, 2023: When Sanders arrived in Colorado the previous year, he was a bona fide celebrity -- one of the greatest athletes in American history -- taking the reins at a downtrodden program. He leaned heavily into making Colorado as visible as possible. Everything, it seemed, was on camera.

But after a whole year of that constant visibility, it seemed to become a dynamic that wasn't always positive, he told People magazine .

"You always wish that you had a little more privacy," he said, "but the same thing that makes you shine will show your blemishes.

"So you've got to take the good with the bad. You can't just want everyone there when the hype machine is rolling, you have to understand there's another side to this."

Dec. 20: As Deion alluded to in the Utah news conference, Colorado had glaring holes it needed to fill and almost immediately took steps to shore up a porous offensive line that allowed Shedeur to become one of the most sacked quarterbacks in the country. Colorado welcomed 20 new players in the early transfer window, including six offensive linemen: OT Kahlil Benson (Indiana), OG Justin Mayers (UTEP), C Yakiri Walker (UConn), OG Tyler Johnson (Houston), OT Phillip Houston (FIU) and five-star high school OT Jordan Seaton .

In an interview with The Associated Press, Sanders said, "All these kids have been starters. They're not backups. They weren't lower-level players. They were starters in Power 5. And they know darn well they've got a first-round pick -- maybe the first kid in the whole draft -- that they're protecting. That means something to them."

Dec. 30: Shortly after getting through the early signing day, staff changes started. Defensive coordinator Charles Kelly left the program to serve as the co-defensive coordinator at Auburn , his alma mater, leaving Sanders with neither of his initial coordinators in his second season. OC Sean Lewis, who was stripped of playcalling duties during the season, was hired as San Diego State 's head coach.

Jan. 16: A little more than a year after Coach Prime delivered the famous line at his team meeting -- "I'm bringing my luggage with me, and it's Louis" -- some of that proverbial luggage (his sons, Shilo and Shedeur) walked in an actual Louis Vuitton fashion show during Paris Men's Fashion Week.

. @ShiloSanders and @ShedeurSanders walking in the @LouisVuitton Men's Fall-Winter 2024 Show today 🔥 #GoBuffs pic.twitter.com/n2R4G0i3TA — Colorado Buffaloes Football (@CUBuffsFootball) January 16, 2024

Jan. 27: Not even two weeks later, a video was published by Well Off Media -- the YouTube channel operated by the oldest Sanders son, Deion Jr. -- with a headline: DEION SANDERS' SONS ARE BUYING HIM A NEW HOME IN COLORADO. It shows the family touring an exquisite property outside of Golden, Colorado, roughly 18 miles from Folsom Field.

Four months later, however, that property is still listed for sale by the listing agent.

Feb. 3: Professor Prime? At least for a day. Sanders served as a guest lecturer to talk about the football program's social media strategy, among other topics, alongside Deion Jr. -- known better as Bucky -- for a class called Prime Time: Public Performance and Leadership.

View this post on Instagram A post shared by @COACHPRIME (@deionsanders)

Feb. 9: Former Cincinnati Bengals secondary coach Robert Livingston was hired as the defensive coordinator and Pat Shurmur, who took over playcalling duties from Lewis, was confirmed as the permanent OC. Colorado also announced Phil Loadholt as the OL coach and Jason Phillips as the receivers coach.

Feb. 20: Smack in the middle of a recruiting dead period, Sanders was announced as an owner of the sports nutrition company REDCON1.

In a news release announcing the deal, the company said, "Coach Prime will drive REDCON1's expansion directly, especially within the sports nutrition and performance beverage sectors. His creativity and expertise are derived from his personal experiences and success in sports, which will play a pivotal role in continued product innovation and enhancing the brand's visibility."

March 12: Sanders' second book, "Elevate and Dominate: 21 Ways to Win on and off the Field," written with Don Yaeger -- was released as an instant New York Times bestseller. It was accompanied by a four-stop book tour.

THIS WEEK‼️ELEVATE and DOMINATE: 21 WAYS TO WIN ON AND OFF THE FIELD. I'm excited to finally share this with u all and looking forward to meet everyone along these stops! #CoachPrime https://t.co/Q7J0GV53xD pic.twitter.com/h1PHh9RpgW — COACH PRIME (@DeionSanders) March 10, 2024

April 1: Months after Sanders said it was going to happen, Hall of Fame defensive lineman Warren Sapp joined the program as a graduate assistant. Athletic director Rick George signed off on the hire, which drew criticism in light of Sapp's his arrest for allegedly assaulting and soliciting a prostitute during Super Bowl weekend in 2015, after which he was fired by the NFL Network.

"Warren Sapp successfully completed all of the necessary steps required of anyone who is employed at CU Boulder, including a background check," Colorado said in a statement. "Furthermore, athletic director Rick George personally met with Warren to clearly articulate the department's standards and expectations, to which he acknowledged and agreed."

April 10: Well Off Media took fans behind the scenes as Shedeur attended an in-person lecture for the first time.

During the video he jokingly said, "You know how long it's been since I've been to an in-person class? Like five years."

April 16: When the spring transfer portal window opened, several prominent players announced they would be leaving Colorado, including former five-star recruit Cormani McClain , lead rusher Dylan Edwards and two other backs, Alton McCaskill and Sy'veon Wilkerson .

April 20: On his YouTube channel, McClain took a pointed shot at the Colorado program.

"Some people just gotta take a step back from things sometimes, certain people, you know," McClain said. "I feel like I just don't want to play for clicks. I actually want to be involved with a great leading program that's going to develop players."

He would later transfer to Florida .

April 27: Colorado fans set a high bar when they sold out Folsom Field for the 2023 spring game, and while this year's version wasn't quite the spectacle, it still drew a respectable crowd of 28,424 despite inclement weather. The game was part of a day that later featured a Lil Wayne concert.

May 1: After a story in The Athletic was published that detailed how former Buffaloes players fared after many were run off following the arrival of Sanders, a series of back-and-forth trash talk ensued , including tweets from Shedeur and Deion.

Deion Sanders took aim at one relatively anonymous FCS player from Austin Peay .

Lawd Jesus https://t.co/WVIBSUE14X — COACH PRIME (@DeionSanders) May 1, 2024

He later told Thee Pregame Show, "I gotta do better on that and not ride with it, but I was bored. I was bored, and I didn't say nothing hurtful. I don't attack people."

May 8: As Shedeur preps for an important final season of college football in which he's in the conversation to be one of the first quarterbacks taken in next spring's NFL draft, he also found time to drop his first song, "Perfect Timing."

May 16: Two-way star Travis Hunter was revealed as one of the three cover stars , alongside Michigan 's Donovan Edwards and Texas ' Quinn Ewers , for the rebirth of EA Sports College Football 25.

pic.twitter.com/xBnQbwMRVV — EASPORTSCollege (@EASPORTSCollege) May 16, 2024

May 20: The Coach Prime effect continues to pay off for Colorado's ticket department. For the second straight year, the Buffs have sold out their season tickets, something the school had not done since 1996. And prior to 2023, the school had never sold out its season tickets before August.

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‘Young Sheldon’ Is One of TV’s Most Popular Shows. So Why Did It Just End?

The “Big Bang Theory” spinoff aired its last episodes Thursday night, but the franchise will continue on CBS this fall.

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By Noel Murray

This article includes spoilers for the “Young Sheldon” series finale.

In last week’s episode of the CBS sitcom “Young Sheldon,” a laid-back, beer-drinking Texas high school football coach named George Cooper (Lance Barber) says goodbye to his family and goes to work. He never comes home: George dies of a heart attack later that day.

The tragedy sets up the series’s last two episodes, which premiered Thursday night on CBS. They are about what happens when someone so steady, so reliable and so unassuming is just … gone.

A spinoff of “The Big Bang Theory,” the long-running CBS hit, “Young Sheldon” has been steady, reliable and unassuming over its seven seasons. This warm family sitcom, which fills in the back story of the “Big Bang Theory” breakout character Sheldon Cooper — played by Jim Parsons in the original and Iain Armitage in the prequel — has quietly been one of TV’s most-watched shows since it debuted in 2017.

And now it, too, is gone. The series finale takes Sheldon from the small town of Medford, Texas, where he attended high school at 9 and college at 11 as his family tried to understand and accommodate his genius, to the California Institute of Technology, where “The Big Bang Theory” is set. The episode included appearances by Parsons and Mayim Bialik, whose character, Amy, marries Sheldon in the original show.

The franchise will continue this fall with another spinoff: “Georgie & Mandy’s First Marriage.” It will follow Sheldon’s good ol’ boy older brother George Jr. (Montana Jordan) and his wife, Mandy (Emily Osment), as they raise their baby daughter.

“Young Sheldon” was a smash from the start, and while its network TV audience has shrunk (just like most every other show’s), its episodes elsewhere have drawn newer, younger viewers . Reruns air on the cable network TBS almost daily. Netflix licensed the show late last year, and it has since appeared regularly on that service’s self-reported Top 10 most-streamed TV series.

Yet despite its pervasiveness in TikTok memes , “Young Sheldon” has never been much of a cultural phenomenon. Television critics rarely write about it, and the Emmys have ignored it entirely — it has yet to get a single nomination. “The Big Bang Theory,” one of TV’s most-watched shows for much of its 12-season run, which ended in 2019, had a mixed critical reputation. But it did get press coverage, and was a legitimate Emmy contender, earning four nominations for best comedy series and picking up four wins for Parsons.

The “Young Sheldon” finale, meanwhile, came and went on Thursday night without much advance hype. Unless you regularly watch shows on CBS, you may not have known it was ending.

You may also be wondering: If it’s so popular, why is it ending?

In a phone interview, Steven Molaro, who created “Young Sheldon” with Chuck Lorre, and Steve Holland, an executive producer who has been a writer on the show since Season 2, explained that the series has always had an expiration date. This is because the story they inherited from “The Big Bang Theory” established that Sheldon began attending graduate school at Caltech at 14, the same year his father died.

The “Young Sheldon” team delayed the inevitable once, by holding the characters of Sheldon and his twin sister, Missy (Raegan Revord), at the same age for two seasons. But that trick could not be repeated indefinitely.

“The premise of the show is that an exceptional young kid is thrust into a world where everyone is older than him,” Holland said. “But as soon as Iain aged and Sheldon aged, he didn’t look that out of place anymore, even in college.”

So when Holland and Molaro sat down with Lorre to plot out Season 7 after the writers’ strike was settled, they decided their prequel had reached its natural conclusion. The tight post-strike production timeline meant they had to inform the cast about the decision on a group Zoom call, which surprised some of them. (In a Variety interview , Annie Potts, who plays Sheldon’s “Meemaw,” described her initial reaction as “shocked” and “ambushed.”) But whatever mixed feelings the cast may have had about the series coming to an end, it doesn’t show in their performances in the final two episodes, which strike the usual “Young Sheldon” balance of gentle good humor and soft sentimental pangs.

In the penultimate episode, “Funeral” (which aired Thursday night right before the finale), the Cooper family struggles with saying goodbye to George, with Sheldon revisiting his last moments with his father and thinking of the things he could have said to him but didn’t.

The episode ends on a poignant note, as Sheldon’s devoutly religious mother, Mary (Zoe Perry), rages at God at the memorial service before Meemaw steps in to lighten the mood. (She jokes that no one is sadder about George dying than the Lone Star beer company.) Sheldon, still lost in his own head, imagines the heartfelt eulogy he is too numb to give.

The finale, “Memoir,” tells a more typical “Young Sheldon” story, about Mary trying to get Sheldon baptized before he leaves for college. In framing scenes, the older Sheldon and Amy argue about his parenting of their own children, underlining one of the show’s main themes: that Sheldon’s parents, while dealing with all the usual messes of everyday life, did the best they could to take care of him. The episode closes with a shot of the 14-year-old Sheldon at Caltech, connecting everything back to “The Big Bang Theory”; the adult Sheldon is working as a Caltech physicist when that series begins.

Holland said Lorre pitched the idea of having Parsons and Bialik appear in the finale to make the episode feel a bit more “significant.” (Parsons, who is also an executive producer of “Young Sheldon,” has been the show’s narrator from the beginning, but this is his first on-camera appearance.) As for the differences between the last two episodes — one heavy, one lighter — Molaro said they wanted something “a little more positive and upbeat” for their ending.

“Georgie & Mandy’s First Marriage,” which was created by Lorre, Molaro and Holland, will be a multicamera sitcom shot with a live audience, like “The Big Bang Theory.” (“Young Sheldon” is a single-camera series with no audience, a choice Molaro said was made to “let the show feel like its own thing.”) They hope to have some “Young Sheldon” regulars appear as guest stars, if they figure out how to do that without turning the new show into what Holland called “Older Young Sheldon.”

As for the legacy of “Young Sheldon,” that will now depend largely on whether it remains as popular as it has been on Netflix, where Molaro said the show is being discovered by kids who have never been in the habit of watching prime-time network TV. Despite the lack of critical buzz, “Young Sheldon” has always been good family television, with a likable cast of youngsters and showbiz veterans helping to tell slice-of-life stories that push deeper than some viewers may expect into topics like religious hypocrisy, marital strife and how it feels to share a household with someone both irritatingly eccentric and astonishingly brilliant.

The final episodes of “Young Sheldon” were designed to hit many of the notes that the show had played so well during its run, ending with a finale that Holland wanted to have “a little bit of humor and a little bit of hope.” The series finishes in an understated and touching way — going out just as it came in.

An earlier version of this article in one instance misspelled the given name of an actor. He is Iain Armitage, not Ian.

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Interview with isabel schnabel, member of the executive board of the ecb, conducted by steffen clement on 16 may 2024.

24 May 2024

On 6 June the Governing Council of the European Central Bank (ECB) will next decide on the level of interest rates. Will it be the beginning of a rate turnaround?

Every decision is made on the day of the Governing Council meeting on the basis of all the information available at the time. There are still quite a lot of data we haven’t received yet. So the decision won’t be made until the day the Governing Council meets. If the inflation outlook and the new data give us confidence that inflation will sustainably converge towards our target of 2%, a rate cut in June will be likely.

What impact do you expect on savers and borrowers?

When a rate cut is widely expected, market prices adjust in advance. This means that when an interest rate decision meets general expectations, probably nothing will change because the move has been priced in already. If you take out a mortgage today, you will already pay a lower rate of interest than a few months ago. This is because market participants have been expecting a rate cut in June for a while now.

Should an interest rate turnaround come, will there be further rate cuts in the coming months?

We are satisfied with the noticeable decline in inflation, but the path back towards price stability is bumpy. We see that some elements of inflation are proving persistent – especially domestic inflation, and services in particular. We are monitoring the situation closely and ought to give ourselves sufficient time. I would caution against moving too quickly because there is a risk of cutting interest rates too fast. And we should definitely avoid that.

Inflation keeps falling. How much of this is thanks to the ECB?

In October 2022 inflation in the euro area reached its peak of 10.6%. Since then, inflation has fallen to 2.4%, which is indeed very good news. Of course, this is not all thanks to the ECB’s monetary policy. Some of the factors driving prices up have reversed, particularly when it comes to energy prices. Monetary policy has little impact on that. At the same time, however, the rising interest rates dampened loan growth, which helped to lower inflation for goods and services.

Interest rate hikes typically weigh on economic activity. What is your initial assessment?

We are now seeing a gradual recovery of the euro area economy. At the same time, inflation continues to decline. This justifies the hope that we may succeed in returning to price stability without a recession. However, last year’s economic performance was weak; we had a stagnation. That partly reflects structural factors, though, such as prolonged higher energy prices or stronger competition from China.

As early as the 1970s, central banks initially managed to reduce the inflation rate by raising interest rates. But then inflation started to rise again. What conclusions do you draw from that?

We should certainly be cautious and closely monitor the data so that we can detect quickly if inflation is not evolving as expected. However, the risk of a wage-price spiral is lower today than it was in the 1970s. Today’s central banks enjoy far greater credibility and there is less automatic adjustment of wages to inflation. In this respect, I don’t think the current situation can be compared to the 1970s.

But the trade unions are able to achieve strong wage increases. Is a wage-price spiral looming?

It is our main goal to avoid such a wage-price spiral, in other words, mutually reinforcing upward adjustments of wages and prices. This depends, on the one hand, on wage growth and, on the other hand, on the extent to which firms pass on their higher wage costs to consumers. We are monitoring this closely. In the current situation we have seen strong wage increases, but wage growth is gradually slowing down. This is in line with our projections. We are therefore confident that we will return to our inflation target of 2% in 2025.

At some point this inflation target was a long way off.

A key reason why we succeeded in stabilising inflation is that we managed to stabilise inflation expectations. This means that although inflation reached double digits, people continued to trust us to bring inflation back to the target of 2%. We should not disappoint this trust.

Related topics

• Key ECB interest rates
• Monetary policy

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