phd reference letter from professor

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• CAREER COLUMN
• 20 July 2020

Writing the perfect recommendation letter

Andy Tay is a freelance writer based in Singapore.

You can also search for this author in PubMed   Google Scholar

Undergraduates need them for graduate-school applications; PhD students and postdocs use them to apply for fellowships and jobs; senior scientists often have to have them to apply for awards and promotions. But writing an effective and personal recommendation letter can be time-consuming, especially for academics who must juggle grant applications, manuscripts, teaching and student supervision. And some might struggle to say the right things to support a former employee or student in their career move, while sounding original and unique.

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Nature 584 , 158 (2020)

doi: https://doi.org/10.1038/d41586-020-02186-8

These interviews have been edited for length and clarity.

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Graduate School Letter of Recommendation Examples 2022-2023

Grad school recommendation letters are an essential part of every graduate school application package–even in this (almost) post-COVID era of remote work and Zoom classes. Nearly all applications to graduate school still require at least two recommendation letters from individuals who can discuss your abilities, competencies, and personal character in a coherent way and recommend you for admission to graduate school.

Many referees have difficulty writing these recommendations themselves (for language issues or simply because they are busy) and some rely on the applicant to pen the draft of the letter and receive confirmation before submitting it to the graduate school. But regardless of who is writing the letter, there are a few key elements the recommender needs to include to craft a stellar recommendation for their graduate candidate.

Who should write a recommendation letter for graduate school?

Choosing which professors, supervisors, or advisors to request a graduate school recommendation letter from can be somewhat overwhelming. Should you choose someone who does not know you personally but who has connections to your target graduate school? If a famous professor writes you a grad school recommendation letter, will this automatically give you an advantage with the admissions committee? 

In general, graduate recommendation letters should come from people who know you well, who respect you enough to say glowing things about you as a student and researcher, and who hold positions in school or work that are above your own. At least one letter of recommendation should be submitted from a past or current professor or academic advisor. 

Another could be from someone in a slightly different role, including an employer, a research adviser, a senior colleague, or a professor from a different department or kind of class (e.g., a discussion class professor instead of a lecturer). No matter who it is, the recommender should know the applicant and recognize their accomplishments. It also helps if the recommender understands some details about the program to which their candidate is applying.

Here are some guidelines to follow when choosing who to ask for letters of recommendation for graduate school. Select someone who:

• Knows you well and can answer positively. Choose an individual who you have spent time with outside the classroom if possible. They should also be familiar with your career goals and hold a favorable view of you. 
• Has known you for quite a while. A recommendation letter for graduate school carries more influence if the person has known you for months or years instead of months. If you can, find someone who knows you from various contexts, such as a professor who is also your advisor. 
• Can speak to your strengths in relation to your graduate program. Choosing a finance professor to write your recommendation letter for an MBA program would be a good idea because they can write about the qualities that will aid you in pursuing an MBA (qualities you can also include in your MBA essay ) and a broader career in business. 
• Has substantive stories to share about you. Who was fortunate enough to see you succeed in an academic, extracurricular, or professional setting? Having someone write your LOR who has good stories to share about you is certainly going to benefit you more than someone whose class you took with two hundred other students. 

How to Request a Letter of Recommendation for Graduate School

Knowing how to request a letter of recommendation for graduate school can directly impact the quality of the letter your referee writes for you. Show respect and consideration for the time that your recommender is taking to write a glowing review that will get you into graduate school and positively impact the rest of your life. 

With this in mind, it may seem obvious that the very best way to ask for a letter of recommendation for graduate school is to do so in person. While this isn’t possible for all students (due to availability or schedule), it is the best route if you want to ensure that your LOR is not only written on time, but includes all the positive information about you that admissions committees want to see in a graduate candidate. When you cannot ask in person, sending an email is an appropriate second-best option. But remember to always be cordial and polite when making this request. 

What information should be included in a graduate recommendation letter?

Your referral letter should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

Your letter of recommendation should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

• What is your relationship with the student?
• Why should the graduate faculty listen to your opinion? (include your status, title)
• What makes this student special? (discuss their characteristics, qualities, traits)
• What specifically did this student do to impress you? (discuss their accomplishments, habits in class)
• What makes this student qualified for graduate school and for this program? (include specific courses or interests of the student in addition to abilities and traits)
• What do you know about the program the student is applying to?

What information does the LOR recommender need from me?

The recommender should be given sufficient time to write (and/or confirm) the letter. If it has been a while since you were last in contact, sending a background information file will make things easier. Include the following information so that the recommender can use a few details to bolster their letter:

• Classes the student has taken with the recommender
• Experiences you have shared
• Transcripts
• Research experience and internships
• Awards and achievements
• Academic/career goals
• Relevant professional experience

In addition to background information, make sure that the recommender has the necessary information to plan the writing in a timely manner and target the letter as much as possible:

• Graduate program application due date
• Copy of recommendation forms (if applicable)
• Instructions for submitting LORs (hard copy, soft copy, or direct to school)
• Details about the program and school the student is applying to

What style of writing should be used in a recommendation letter?

Although the letter of recommendation is more informal than academic writing, you should make sure that your language has no grammatical or mechanics errors and that it is of an academic level that reflects the author’s educational level and qualifications. Apply the following standards to the writing and the essay-drafting process:

• Make your language more personal in tone than research writing.
• Use the active voice and first-person point of view more often.
• Write chronologically, starting from important traits and then moving on to actions and achievements.
• Use lots of details—list course names, scores, and specific achievements of the student.
• Edit your letter before submitting it to the graduate admissions faculty.

How to Write a Grad School Letter of Recommendation Letter: LOR Outline

A well-structured recommendation letter (like any organized essay) will guide the reader logically towards an understanding of why this student is worthy not only of praise but of admission to graduate school. Grad school requires quite a few high-level scholastic attributes that not all students possess, and therefore it is important to focus on both the achievements of the candidate and on their personal character and potential to thrive in a difficult academic environment.

Use this outline as a letter of recommendation template in which to input your candidate’s achievements, skills, and traits. Note that the flow of information moves the reader into greater detail, using form phrases and transitions that increase the readability of the letter.

1. Greeting to the recipient

Dear {Name}, or To Whom It May Concern, To the graduate faculty of the {University / Department}

2. Opening paragraph: position; relationship to the applicant; general assessment of the applicant

It is my absolute pleasure to recommend {Name} for admissions to {Program} at {University}… I am a professor of {area of study} in the department of {department} at {University}.

3. Second paragraph: positive skill or trait; evidence of trait or skill; anecdotes demonstrating this skill

Jane has excellent communication skills. Her written work is both clear and concise, as well as interesting to read…

4. Third (up to fifth) paragraph: Other skills or traits; evidence of character and skills; detailed anecdotes

At a personal level, Jane is a well-disciplined, industrious student with a pleasant personality. She went well beyond the course expectations…

5. Final Paragraph: clear recommendation of the candidate to the specific school or program.

Jane is unquestionably an exceptional candidate for graduate study in {Program Applying for}. Jane’s work in “Developments in Anthropology” suggests that she would greatly benefit from the opportunities for intellectual development provided by a sustained period of graduate study…

6. Closing line: polite offer to be contacted if needed

If I can be of any further assistance, or provide you with any further information, please do not hesitate to contact me.

Letter of Recommendation Template and Useful Phrases

Admission essays often contain template phrases or “form phrases” that allow the writer to plug in their specific information while not spending too much time deciding how to compose every single aspect of the writing. This can be especially useful for ESL authors because conventional expressions used in academic and essay writing can be difficult to learn and memorize. Use the following form phrases to help craft a more professional letter of recommendation.

Introducing yourself

• My name is  {Author}  and I have been a Professor of Math at  {University}  since  {date} .
• I write to you today to proudly express my support for  {Student}  in applying to your prestigious university.

Discussing your relationship with the applicant

• I first came to know  {Student}  while teaching him/her in my  {Course Name}  course…
• I was  {Student} ’s thesis advisor during his/her senior year.
• I have known  {Student}  for several years now and can attest to his/her strengths and quality of character.

Discussing the student’s general positive traits

• {Student}  has excellent communication skills and displays them regularly in class discussions.
• He/She is a highly intelligent and competent student who excels in many areas.
• Not only is  {Student}  hard-working and thoughtful, but he/she also demonstrates kindness and generosity towards his/her peers.

Demonstrating evidence of student’s character and skills

• She/he has shown herself/himself to be a true leader who is able to successfully develop plans and implement them in his/her work.
• {Student}  demonstrated his/her independence daily, completing difficult lab exercises by researching outside of class.
• During his/her internship,  {Student}  consistently managed his/her work responsibilities diligently and learned quickly. For example…

Discussing the school/program the student is applying to

• As  {University}  is renowned for its  {Program} , I believe this is an ideal place for  {Student}  to solidify his/her abilities and cement his/her knowledge of  {area of study} .
• The learning environment that  {University}  is famous for creating excellent opportunities in which  {Student}  to apply his/her skills.

Final endorsement and offer to be contacted

• For the above reasons, I am confident that  {Student}  will make an excellent addition to your graduate program, and I wholeheartedly support him/her for admission to your program.
• Thank you for your time and attention in reading my endorsement.

Further Tips for Writing Admissions Essays

• Highlight your self-motivation, competence, and potential in this essay
• Emphasize everything from a positive perspective and write in the active voice.
• Demonstrate through examples; don’t just write that you are a “persistent person”—show it!
• Approach every topic with continuity and focus.

The Final Step: Editing Your Recommendation Letter

As any good writer knows, it takes more than one draft to create a strong and compelling work of writing. After you have written your recommendation letter draft, there is still a lot of room for revision. One way to ensure that grammar mistakes and style errors do not get in the way of a strong letter is to let the admissions experts at Wordvice’s Admissions Editing Services edit and proofread your (of your candidate’s) letter of recommendation or other application essays, raising the chances that your candidate will be admitted to the program of their choice.

With a full suite of professional proofreading services , we edit thousands of admission documents each year for all kinds of authors of academic and admissions documents just like you. Furthermore, our application essay editing services , recommendation letter editing services , personal statement editing services , CV editing services , cover letter editing services , and SOP editing services are tailored to the needs of your specific admissions essay.

For more articles on writing and editing your essays and academic work, visit Wordvice’s Academic Resource page . 

Top 10 Letter of Recommendation Templates for PhD Applicants

Are you struggling with writing a convincing letter of recommendation for a PhD candidate? Look no further than our letter of recommendation template for PhDs. This comprehensive guide provides examples that fit various academic disciplines, so you can edit them as needed to make sure the letter addresses your candidate’s unique strengths and experience.

Crafting a letter of recommendation for a PhD can be daunting, but with our template as your starting point, you’ll be able to approach the process with more confidence. Our examples cover all the critical elements of a well-written letter, from a warm and personalized opening to a specific discussion of the candidate’s accomplishments and contributions to the field.

Whether you’re a professor, employer, or colleague of the PhD applicant, you want to present a detailed, thoughtful letter that captures their potential and highlights their strengths. Using our letter of recommendation template for PhDs, you’ll have a framework that allows you to do just that. Start with our examples and customize them to match the candidate and program requirements, and you can be sure that the recommendation you provide will help boost your candidate’s chances of being accepted.

The Perfect Structure for Writing a Letter of Recommendation for a PhD Program

Are you tasked with writing a letter of recommendation for someone who is applying for a PhD program? Well, let me tell you – it can be a daunting task. But fear not, because I’m here to help you out with the perfect structure for your letter of recommendation.

First things first, you want to start your letter off strong with an introduction. This should include who you are and how you know the applicant. You want to establish your credibility upfront so that the admissions committee knows that your opinion holds weight.

Next, it’s important to provide an overview of the applicant’s academic and professional qualifications. This is where you can really highlight their strengths and show why they would be a great fit for the PhD program. Be specific and provide examples of their accomplishments and achievements.

After that, it’s time to get personal. In this section, you want to talk about the applicant’s character and work ethic. Admissions committees want to know that the applicant is not only qualified but is also a good fit for their program. Give examples of how the applicant has demonstrated leadership, collaboration, and a passion for their field of study.

Finally, wrap up your letter with a strong conclusion. Reiterate why you think the applicant would be a great addition to the PhD program and encourage the admissions committee to seriously consider their application.

Remember, your letter of recommendation can make all the difference in the applicant’s acceptance into the program. By following this structure, you can ensure that you’re providing a well-rounded and impressive recommendation.

Good luck and happy writing!

Best, [Your Name]

Recommendation Letter Template for PhD Application

Recommendation for phd in computer science.

Dear Admissions Committee,

It is my pleasure to write this letter of recommendation for John Doe, who is applying for a PhD program in Computer Science. John was my student for two courses in computer programming, and he consistently demonstrated his passion for the subject and his ability to grasp complicated concepts. He was also an active participant in discussions and offered valuable insights on various topics.

John has a strong academic record, with grades consistently in the top 10% of his class. He has also been involved in several research projects, with two of them resulting in published papers. His dedication to research and problem-solving make him an excellent candidate for a PhD program. John will undoubtedly make valuable contributions to the research community and improve the field of Computer Science.

As such, I wholeheartedly recommend John for admission to your esteemed PhD program in Computer Science.

Professor Jane Smith

Recommendation for PhD in Psychology

I am writing to recommend Jane Doe for admission to your PhD program in Psychology. Jane has been a research assistant in my lab for two years, during which she has demonstrated exemplary research skills and dedication to her work. She has contributed to several projects, including authoring two peer-reviewed journal articles.

Jane has a sharp mind and analytical skills, which are critical for research in Psychology. She is also a great communicator and has presented her findings at several conferences. She is an excellent team player and has collaborated with other researchers to produce meaningful insights.

I have no doubt that Jane will continue to excel in her research and become an accomplished researcher in Psychology. I highly recommend her for admission to your PhD program.

Warm regards,

Professor John Smith

Recommendation for PhD Scholarship

Dear Scholarship Committee,

I am writing this letter of recommendation for Tom Smith, who is applying for a PhD scholarship. Tom was my research assistant for two years, during which he exhibited hard work, dedication, and a deep interest in the research field. He has shown an impressive ability to understand and apply research concepts from diverse fields.

Tom has an excellent academic record, and he has received recognition for his contributions to several published papers. He has also demonstrated leadership skills by organizing research seminars and workshops. Tom’s dedication to research sets him apart, and he promises to make significant contributions to the research community.

Therefore, I highly recommend Tom Smith for the PhD scholarship. His passion for research, tireless work ethic, and profound intellect make him an excellent candidate for the scholarship.

Professor Emma Brown

Recommendation for PhD Teaching Assistantship

Dear Hiring Committee,

I am pleased to write this letter of recommendation for Maria Brown, a former student of mine who is applying for a PhD teaching assistantship in your department. During her studies, Maria demonstrated an exceptional grasp of the course material, and she regularly outperformed her peers in coursework and exams.

As a teaching assistant, Maria was dedicated and highly effective. She went above and beyond in her duties, devoting extra time to help students grasp difficult concepts. Maria’s excellent communication skills and ability to simplify complex material made her a valuable asset to the department.

Overall, I recommend Maria Brown without hesitation for the position of PhD teaching assistant. Her passion for the subject matter, strong work ethic, and excellent communication skills make her a strong candidate for the role.

Best regards,

Professor Michael Lee

Recommendation for PhD Research Internship

Dear Internship Program Director,

I am writing this letter of recommendation for Jack Wilson, a student of mine who is applying for a PhD research internship in your department. Jack has an excellent academic record, and his aptitude for research is exceptional. I have supervised him for the past two years and have been impressed by his excellent research skills.

Jack demonstrates a keen understanding of research methodology and the ability to critically evaluate research. He approaches every project with a dedicated and focused mind and strives to illustrate the significance of his work. His attention to detail ensures that the work he produces is of the highest quality.

I strongly recommend Jack for the PhD research internship. His passion for research, excellent analytical skills, and dedication to detail make him an excellent choice for the program.

Professor Eric Johnson

Recommendation for PhD Program Extension

I am writing to recommend extending the PhD program duration for Jane Smith. Jane is a PhD candidate under my supervision, and she is an exceptional researcher with great potential.

Jane has made significant contributions to research in her field, and her work has resulted in several high-impact publications. However, some unexpected life events have hindered progress on her dissertation. As a result, Jane requires additional time to complete her research and write her dissertation.

Jane has demonstrated excellent academic performance and has a record of service to the department, and she is ideally qualified to complete her PhD research in this field. I strongly recommend granting Jane the extension of her PhD program duration and offering her the opportunity to complete her research and authority in the field.

Professor Katherine Hill

Tips for Crafting a Compelling Letter of Recommendation for PhD Applicants

Writing a letter of recommendation is an important responsibility that can greatly impact a PhD applicant’s chances of being accepted into a program. Crafting a compelling letter of recommendation requires careful consideration and attention to detail. Below are some tips to help you create a strong letter of recommendation that accurately reflects the applicant’s qualifications:

• Include specific details: When writing a letter of recommendation, it’s important to include specific details about the applicant’s qualifications, achievements, and abilities. Rather than using generalizations, try to include concrete examples that demonstrate why the applicant would be an excellent candidate for the PhD program.
• Avoid clichés: While it can be tempting to use clichés in a letter of recommendation, doing so can diminish its impact. Instead, try to use unique and descriptive language that highlights the applicant’s strengths and abilities.
• Be honest: It’s important to be honest when writing a letter of recommendation. If you cannot honestly recommend the applicant, it’s better to decline the request for a letter of recommendation than to write a lukewarm or negative letter.
• Keep it concise: While it’s important to include specific details, it’s also important to keep the letter of recommendation concise. Try to focus on the applicant’s most important qualifications and achievements and avoid unnecessary details.
• Address weaknesses: If the applicant has any weaknesses or areas where they may not be as strong as other candidates, it’s important to address these in the letter of recommendation. However, it’s important to do so in a constructive way that highlights the applicant’s strengths as well.
• Proofread: Like any written document, it’s important to proofread the letter of recommendation carefully. Check for spelling and grammar errors, and make sure that the document is well-organized and easy to read.

Overall, writing a letter of recommendation can be a challenging but rewarding task. By following these tips and putting thought and care into the process, you can help the applicant stand out and increase their chances of being accepted into the PhD program of their choice.

That’s all folks!

And that’s a wrap! I hope you found this letter of recommendation template for PhD students helpful. Remember, your recommendation letter should highlight your strengths, achievements, and potential as a researcher. And don’t forget to ask for your recommender’s permission before using their letter as a template! Thank you for reading and please feel free to visit again for more tips and tricks to help you succeed in your academic journey. Stay curious and keep learning!

Pharmacy Letter of Recommendation Template: A Guide to Writing a Standout Letter The Ultimate Guide to Letter of Recommendation Template for a Job Counselor Letter of Recommendation Template Job: A Guide to Writing an Effective Recommendation Letter Top Executive Letter of Recommendation Templates to Boost Your Professional Career

Sample email asking for a letter of recommendation from a professor

Navigating the world of academic requests can be daunting, particularly when it comes to securing a strong letter of recommendation.

It’s crucial to approach this task with the right preparation and understanding.

In this blog post, we’ll:

• break down the structure of a well-crafted email request for a recommendation letter,
• provide sample sentence starters,
• compelling subject line options,
• and examples to guide you.

We will also share valuable tips to ensure your recommendation letter stands out, enhancing your scholarship or university application. 

So, whether you’re a seasoned academic or just embarking on your academic journey, read on to arm yourself with essential tools to secure that impactful letter of recommendation.

What to include in an email to a professor when asking for a recommendation letter

When you ask a professor via email for a letter of recommendation you must ensure that your request is obvious and not seen as too much of a burden for a busy academic. 

Make your request by following these sections. I have provided some sample sentence starters for you too – just to get you off in the right direction. 

The importance of the subject line via email

If you don’t have a strong email subject line your email for a request to write a recommendation for graduate school could be completely ignored . 

Here are some strong options for you to choose from if you need inspiration:

• “Seeking Your Expertise for Scholarship Recommendation Letter”
• “[Your Name]’s Request for Your Valuable Recommendation”
• “Your Insight Needed for [Your Name]’s Scholarship Application”
• “Recommendation Request: Helping [Your Name] Achieve [Specific Goal]”
• Invitation to Contribute to [Your Name]’s Future Success with Your Recommendation”
• “[Your Name]’s Request for Your Invaluable Perspective in a Letter of Recommendation”
• “Your Assistance Required for [Your Name]’s Academic Journey: Letter of Recommendation”

Examples of emails asking for a letter of recommendation

Dear Professor [Last Name],

I hope this message finds you well. I am currently preparing my application for [the program’s name] at [university’s name]. As part of the application process, I am required to submit a letter of recommendation and I was hoping you might consider writing this for me.

Throughout my time in your [specific course’s name], I have had the opportunity to gain a comprehensive understanding of [mention skills or topics learned], and your guidance and advice have been invaluable. I believe that the knowledge and skills I have received under your mentorship would be best attested by you.

The letter should cover my academic performance, class activities, and my ability to [mention the skills relevant to the program you are applying for]. I would be happy to meet and discuss these points in more detail, or provide you with any other information you may find useful when writing the letter.

The deadline for submission is [date], ideally from your professional email address to increase the credibility of the letter. Most universities now require the recommendation to be uploaded online, so I will include detailed instructions in a subsequent email.

Should you decide to agree to my request, I would be profoundly grateful. Your recommendation would significantly enhance my application and increase my chances of being admitted to my desired university. However, if you are not able to fulfill this request for any reason, I completely understand and appreciate your time.

Best regards,

[Your full name] [Your university and course name] [Your contact information]

Dear Professor Smith,

I hope this message finds you well. My name is [Your Name], and I have had the privilege of being a student in your [specific class] during the [specific term].

I am writing to respectfully request your assistance. I am applying for the [Name of Scholarship] and would be honored if you would consider writing a letter of recommendation on my behalf. The deadline for the scholarship application, and subsequently the recommendation letter, is [Deadline Date].

The recommendation letter should focus on my academic achievements, particularly those related to [specific course or field]. If possible, kindly incorporate instances that exhibit my dedication and the hard work I put into [specific course or field].

To aid in your writing, I have attached my resume and a document highlighting key accomplishments and skills that I believe make me a strong candidate for the scholarship. Additionally, if it would be helpful, I would be glad to draft a preliminary version of the recommendation letter to provide a baseline for your final version.

Please feel free to let me know if you need any further information. I understand the time and effort it takes to write these letters and deeply appreciate your consideration.

Thank you very much for your time and assistance.

Sincerely, [Your Name] [Your Email] [Your Contact Number]

Top tips for getting the best letter of recommendation possible:

To ensure a compelling reference letter from your professor, approach them with a well-updated CV highlighting skills relevant to your PhD ambitions.

Ask them politely and provide them with concepts to focus on that synergize with the program you’re applying for. 

I use to like to draft a reference letter myself to ease their burden and make sure that they actually say the things I want them to say! This draft helps them with structure and relevancy but can be edited as they see fit.

Request for more reference letters than your program requires, providing a backup. Subsequently, ask them to send the letter from a professional email and provide their copy too. This helps in future applications and ensures transparency.

Afterwards, reciprocate their effort with a heartfelt ‘Thank You’ note, providing a personal touch and fostering a strong rapport.

Here are the top tips for getting a stellar recommendation:

1. Choosing the Right Recommender Ensure you choose a person who knows you well, can tell real-life anecdotes and stories about you, and who has worked closely with you. Avoid reaching out to someone famous or someone who barely knows you.

2. Effective Communication with Your Recommender Sit down with your recommender and discuss the points you want them to mention in the recommendation letter. This could include highlights of your academic performance, active social life, extracurricular activities, or volunteer experiences.

3. Using Corporate Email Addresses Always ask your professor or boss to use a corporate email address. Using email addresses such as Gmail or Hotmail can ruin the credibility of the recommendation letter. The recommendation letter should come from an email that can be linked back to your university or company.

4. Structuring the Recommendation Letter An ideal recommendation letter should start off with a formal greeting like ‘To whom it may concern’, followed by anecdotes and accomplishments related to the student. It should finish by formally recommending the student to the University.

5. Length of the Recommendation Letter Ensure that the recommendation letter is within the word limit set by the university. Some universities allow only up to 250 words.

6. Including Anecdotes Any compliment in the recommendation letter should be followed by an anecdote. These anecdotes serve to validate the qualities or achievements you’re asking the professor to highlight.

7. Ensuring a Strong Endorsement The letter should conclude with a strong endorsement, essentially ‘selling’ the student to the university they’re applying to. You want your recommender to explicitly state their recommendation of you for the university you’re applying to.

Wrapping up – Your email request

As we wrap up this comprehensive guide on asking a professor for a letter of recommendation via email, we hope the tips, samples, and strategies shared have demystified the process.

As you craft your email request, remember to ensure clarity, politeness, and professionalism in your communication.

Approach someone who knows you well and can provide a credible, detailed account of your abilities, experiences, and personal attributes. 

Most importantly, provide all necessary information to your professor, giving them ample time to draft a strong, well-thought-out recommendation.

Your effort in this stage can make a significant difference in securing that coveted spot in your desired program or scholarship. Equipped with this guide, you’re now ready to confidently request and secure impactful letters of recommendation.

All the best in your academic journey!

Dr Andrew Stapleton has a Masters and PhD in Chemistry from the UK and Australia. He has many years of research experience and has worked as a Postdoctoral Fellow and Associate at a number of Universities. Although having secured funding for his own research, he left academia to help others with his YouTube channel all about the inner workings of academia and how to make it work for you.

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Letter of Recommendation (LOR) for PhD Students (with Sample) - Need, Parts, Qualities

Letter of Recommendation for PhD Students: For PhD students, a letter of recommendation is a crucial component of the application documents. While other admissions materials, like transcripts and test results, are factual, a letter of recommendation for PhD students integrates the plans and facts of a CV and statement of purpose. A résumé is a summary of your accomplishments, transcripts are evidence of your achievements, and an SOP describes the significance of the course and your readiness for it. A reference letter for a PhD is an unbiased opinion on everything mentioned above. TOP EXAMS : IELTS | TOEFL | GRE | GMAT Country Guide : UK | Ireland | Australia | Canada

What is the need for a letter of recommendation for PhD students

Types of lors for phd, select the right person to write recommendation letter for phd, letter of recommendation for phd students: qualities to focus on, parts of a lor for phd students, elements of letter of recommendation for phd students.

A PhD application usually requires at least two letters of recommendation for students from their professors. This allows the admission committee to know the applicants as people with skills that would otherwise be difficult to know from their resumes, transcripts and SOP. A letter of recommendation for PhD students should mention at least three qualities of the applicant – a social quality and at least two technical or subject-related qualities.

Moreover, as a PhD is an advanced specialised programme, the subject-related quality should be focused on projects carried out and specialised courses that will aid his/her PhD research. Read the complete article to know all the details about PhD letter of recommendation, PhD reference letter samples, and more.

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A recommendation letter for PhD student from professors holds much more importance than those applying for undergraduate or master's courses. Grades and GRE scores play a big role in receiving admission from a university. The LOR for PhD admission is usually the deciding factor when choosing between candidates with similar credentials. Go through the key points to be included in the reference letter for PhD students from the professor to gain an understanding of what it is before you ask your professor to write a PhD reference letter for you.

A PhD candidate must provide two letters of recommendation (LORs). Nevertheless, to ensure caution, it is recommended that the candidate should prepare a minimum of three LORs. Various universities may have different requirements for LORs from recommenders.

Academic Letter of Recommendation (LOR) for PhD

Usually, universities require applicants to submit two or three Letters of Recommendation (LORs) for PhD from their previous educational institution. For undergraduate programs, these LORs can be obtained from teachers at your high school, while for masters or PhD, professors from your university can provide them.

Professional Letter of Recommendation (LOR) for PhD

A Professional Letter of Recommendation (LOR) for PhD from a Supervisor differs from an Academic LOR by emphasizing certain content related to the applicant's teamwork skills, industry knowledge, and leadership qualities.

Before asking someone for a recommendation letter for PhD application, you should know whom to ask. PhD is purely an academic degree and therefore you need to have a recommendation letter for PhD from those who can vouch for your academic inclination and strengths. PhD recommendation letter should be written by academicians with whom you have worked or someone who has supervised or taught you. If you are aspiring for a PhD programme or want a lor for PhD post-doctoral research, you should ideally ask your master's project guide or PhD guide to be one of the referees for your letter of recommendation for PhD students.

Your faculty must go through a sample recommendation letter for a PhD from a professor before sitting down to write one recommendation letter PhD for you. Other letters of recommendation for PhD students from teachers and professionals can be taken from persons who are from the same field or specialization in which you intend to do your PhD. You can also take your recommendation letter for doctoral programs from your supervisor who has an understanding of your academic capabilities.

Friends and relatives are not supposed to write your LOR for PhD admission for a number of reasons; first, they do not have first-hand information about your academic capabilities. Second, as they have not professionally or academically worked with you, they would not be able to present relevant information in the PhD letter of recommendation about you. Also, the recommender might not have in-depth knowledge of the discipline you intend to do a PhD. Last but not least, relatives cannot be objective about your qualities. That's why it is not a great idea to take your student recommendation letter from them. So a letter of recommendation for PhD students from teachers, professors, supervisors, coaches, etc., is only applicable.

The person who is writing a letter of recommendation for PhD students would be a professional who has known the applicant academically for no less than one year. The recommender should not only know you as one of the students in the department, but they should also know you as a person, your capabilities as a student, as well as your control over the subject they have been teaching. They should also be aware of your plans.

Recommendation letters for Ph.D. students from supervisors, and professors are very subject-specific. Referees should speak of strong subject knowledge as well as analysis traits. A Letter of recommendation for student should show the student as possessing positive qualities like intelligence, self-motivation, responsibility, and amiableness. Emphasis should be given to passion and dedication as well.

Advanced study like a Ph.D. is often a challenging and demanding program. Therefore, the LOR for PhD admission should also display perseverance, competitiveness and the ability to work independently. Courses and knowledge related to PhD programme-related packages, extra courses, and statistical analysis techniques should be exemplified in the letter of recommendation for the PhD program.

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A student recommendation letter for a PhD will typically be between one to two pages. The document of recommendation letter for PhD student should be well differentiated into 5–6 paragraphs. The LOR for PhD should begin with an introductory paragraph about the recommender and his/her association with the applicant. You must read a PDF of the PhD recommendation letter sample before you ask your recommenders to give you one.

The next 3 to 4 paragraphs in the letter of recommendation for PhD program should outline the different academic and social qualities of the applicant with suitable substantiation. No quality should be mentioned without a suitable example. Finally, the concluding paragraph will sum up the above with a line recommending the applicant for the programme.

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Below is a LOR for PhD sample from a professor. Candidates can consider it as a letter of recommendation format for PhD and refer to it while writing their LOR for PhD.

Reference letter sample for PhD student

Like there is a letter of recommendation for PhD students from professors, you can also read about PhD reference letter sample pdf, sample LOR for graduate school from coworker pdf, letter of recommendation for PhD in computer science, sample recommendation letter for employee, etc which will give you a fair idea what a recommendation letter is all about.

A recommendation letter for PhD students from a professor or supervisor gives a human touch to the applicant’s profile. A reference letter for PhD student from a professor is the only document that can present the applicant’s social side to the admission committee. Therefore, choose a referee who can not only substantiate your academic strengths but also cite appropriate examples of your social qualities in your recommendation letter for PhD students.

Frequently Asked Question (FAQs)

It is crucial that the person writing your recommendation letter is someone who is familiar with your academic abilities. The most frequent writers of letters of recommendation are academics; professors or supervisors, but, other experts who are familiar with you and have overseen your academic or research work may also be suitable candidates.

The reference letter should be 1-2 pages long with 5-6 paragraphs.

PhD suggestions are highly specialised. Referees should emphasise both analytical skills and in-depth topic understanding. Letters of recommendation for students should highlight their intelligence, initiative, responsibility, and interpersonal skills.

Yes, PhD, postdoc, and scholarship applications typically require two to three letters of recommendation. These letters should come from professors who know your work and can detail your possibilities.

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Requesting a Letter of Recommendation

Subject line: [CLASS TITLE] student requesting letter of recommendation for [PURPOSE]

Dear Professor [Last Name]* 

Good morning/afternoon! I am a student in your [XXX] class this semester and am working on [project or product description, or paper title].

I am currently applying to [# + Type of Application—scholarship, fellowship, internship, graduate program, job]. As part of the application process for each, I have been asked to provide a letter of recommendation from a professor, and I am hoping that you will consider writing such letters for me. I thought to ask you because I have really enjoyed being in your class [give an example of something you learned in the class] and particularly appreciated your [give an example of how they personally were helpful or impactful to you].

I am applying to: NAME [Application due XX/XX/XXXX] NAME [Application due XX/XX/XXXX] NAME [Application due XX/XX/XXXX]

I have attached a document with potential points to highlight to inform a general letter, given my participation in your class, as well as brief paragraphs explaining my reasons for applying to each program. I can also share my application materials—or anything else—with you if that would be helpful.  If you agree to write letters on my behalf, I will send detailed instructions for how to submit each letter.

Please let me know what else you need from me or what questions you have.

Thank you for your time and for considering my request!

*Use the title they use for themselves. If they haven’t specified, “Professor [Last Name]” is preferred.

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A Sample Letter of Recommendation

Professor's Recommendation for a Student Applying to Graduate School

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In this sample letter , a college professor recommends a student for a place in a graduate program. Note some of the key characteristics of this letter, and let them guide you as you create your own letter.

Opening Paragraph

The opening paragraph and closing paragraph of the recommendation letter are shorter than the body paragraphs and more general in their observations.

In the first sentence, the recommending professor (Dr. Nerdelbaum) identifies the student (Ms. Terri Student) and the particular program she's applying for (the Mental Health Counseling program at Grand Lakes University). In the second sentence of the opening paragraph, the professor gives an overview of the student's academic strengths.

Body Paragraphs

The two body paragraphs are organized chronologically . In the first sentence of the first body paragraph, the professor describes his supervisory relationship with the student and specifies how long he served in that role. The first body paragraph provides specific examples of how the student "generously assisted others." The first body paragraph includes a positive evaluation of the student's communication skills.

In the second body paragraph, the professor focuses on the student's work in the master's program that he directs. The second paragraph notes the student's ability to conduct independent research and complete projects "in record time."

Concluding Paragraph

The short conclusion highlights the student's sense of commitment and determination. In the final sentence, the professor clearly and firmly delivers his overall recommendation.

Sample Letter of Recommendation

Use this sample letter as a guide, but feel free to make changes according to the specific circumstances and student.

Dear Professor Terguson:

I welcome this opportunity to recommend Ms. Terri Student for a place in the Mental Health Counseling program at Grand Lakes University. She is an extraordinary student and an exceptional individual—extremely bright, energetic, articulate, and ambitious.

For more than two years, Ms. Student worked for me as an assistant in the Office of Liberal Studies, managing routine office duties, helping to organize student workshops and forums, and interacting daily with faculty members, staff, and students. During this time I grew increasingly impressed by her academic and personal achievements. In addition to her outstanding work in a challenging undergraduate psychology program, Terri generously assisted others both on and off campus. She provided tutoring for other students, was actively involved in HOLF (Hispanic Outreach and Leadership at Faber), and served as a lab assistant in the psychology department. An accomplished writer and a gifted presenter (in both English and Spanish), she was recognized by her professors as one of our most promising graduates.

Later, while working as an assistant to the director of the college's residence halls, Terri continued her studies at the graduate level in our Master of Liberal and Professional Studies degree program. I think I can speak for all of her professors when I say that she was a model student, effectively augmenting her coursework in leadership and international studies with independent research in psychology. Terri's overall graduate GPA of 4.0 was hard earned and richly deserved. In addition, she completed all required coursework in record time so that she could accept an internship at the Coolidge Center in Arizona.

I assure you that Ms. Student will serve your program exceedingly well: She sets the highest standards for herself and does not rest until she accomplishes all that she sets out to do. I recommend Ms. Terri Student most highly and without reservation.

Dr. John Nerdelbaum, Director of Liberal Studies at Faber College

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If you’re wondering how to ask for a recommendation letter from a professor , then this article is for you.

We’re going to look at steps and examples of how to ask a professor to be a reference or write you a recommendation for grad school or getting a job.

We’ll also look at what to do BEFORE requesting anything to boost the chances of hearing “yes.” And we’ll look at whether you should make your request via email or in person.

Should You Ask via Email or In-Person?

If possible, it’s best to visit your professor’s office hours and ask in person for a recommendation letter or reference. This will make the best possible impression and show them that you’re making every effort possible on your end.

However, if you’re unable to visit them in person (for example, if you’ve already gone home for the year), or you’re dealing with a tight due date and need a rec letter faster, then email is fine.

We’ll look at samples of how to ask for this coming up soon.

The bottom line is: Your professor will appreciate you coming to make this request in person if you can. If you can’t do this, then asking a professor via email or a phone call is the next best option.

Also, asking through email will be more well-received if your professor already knows you to some degree (through visiting their office hours in the past, being engaged in class, etc.) So if you’ve done those things, then asking via email can be fine!

Samples of How to Ask for a Letter of Recommendation for Grad School

When asking for a recommendation letter for grad school, approach your professor and let them know that grad school is your next goal. Explain that you’re in the process of applying (including mentioning specific schools or the type of programs) and then ask if they’d be willing to write a recommendation letter to help you reach this next step in your career.

The more you tell them about the types of graduate programs you’re applying to, the better they’ll be able to write your letters of recommendation! So let your professor know some key details whenever possible.

Let’s dive into some example scripts now for how to ask a professor for a letter of recommendation.

Note that while these templates are written in email format, you can follow the same script in a face-to-face conversation.

Sample #1 to Request Letter of Recommendation:

Hello Professor <Last Name>, Thank you for your time this <semester/quarter/year> teaching <subject or class name>. The class was interesting! I’m applying to grad school to pursue <desired graduate degree/field of study> as a next step, and I wanted to ask if you’d be willing to write me a letter of recommendation. Is this something you’d be comfortable doing? I’m going to begin applying on <due date> so I’m hoping to have a letter ready before then if possible. Best regards, <Your Name>

It’s a good idea to let your professor know the exact type of graduate program you’re applying for. That way, they’ll be able to write a more detailed recommendation later that’s better-targeted for your exact goals.

Sample #2 to Request Letter of Recommendation:

Hello Professor <Last Name>, I hope you’re doing well. I’m applying to grad schools right now to pursue <desired graduate degree>, and I wanted to ask if you’d be willing to write me a letter of recommendation to help me reach this goal. I enjoyed your class this <semester/quarter/year> so I thought it made sense to ask you. I’m going to begin applying on <due date> so I’m hoping to have a letter ready before then if possible. Is this something you’d be comfortable doing? Thanks for your time! Sincerely, <Your Name>

Note: Mentioning the due date (as seen in both samples above) is a courtesy to let the professor know the general timeline you’re working with, and to save them from having to ask, “When do you need this by?”

It should NOT be used to pressure them! Don’t email a professor and give them a due date that’s very close while sounding demanding. They don’t owe you this rec letter; you’re requesting a favor!

So if you do need to email a professor last minute to get this letter of recommendation, then you should say something like, “I realize it may not be possible for you in such a short time frame, but I wanted to ask just in case. Thanks for understanding!”

Examples of How to Ask a Professor to be a Reference for a Job

If you’re looking for jobs, you’re likely going to need to request that your professor be available to speak to potential employers and serve as a live reference, which is a bit more of a time commitment than just requesting a letter.

Of course, you can also ask for recommendation letters for job searching. But many employers want to speak to references directly to ask them about your personality, work ethic, and more.

So to start your request, let your professor know what your goal is (to obtain a job), and then be clear about what you’re requesting: Permission to list them as a job reference.

As with the previous section, the following examples are structured in an email format, but you can use the same script to ask a professor to be a reference in person.

Reference Request Example #1:

Hello Professor <Last Name>, Thank you for your time this <semester/quarter/year> teaching <subject or class name>. The class was interesting! As a next step, I’m pursuing full-time employment in the field of <desired field of work>, and I wanted to ask if you’d be willing to be a reference in my job search. Are you comfortable speaking to a couple of employers on my behalf as my job search progresses? I’d only provide your information if I were sure an employer is interested in moving forward with me. Best regards, <Your Name>

Reference Request Example #2:

Hello Professor <Last Name>, I hope you’re doing well. I wanted to ask if you’d be willing to be a reference in my job search. I’m seeking full-time employment as a next step, and I enjoyed your class so I thought it made sense to ask you. I think employers in this field are looking for evidence of my ability to do <areas that you’d like the professor to talk about>, so anything you can speak to on that topic would be a huge help. Are you willing to speak to a couple of employers on my behalf, and/or would you be willing to write a recommendation letter? Thanks for your time and I look forward to hearing from you! Best regards, <Your Name>

When sending these requests, try to choose a professor who knows you relatively well. Also, only ask them to speak about traits that they’ve seen – like your work ethic, reliability, communication skills, ability to work on a team, etc.

Don’t request that they talk about your sales skills if they haven’t taught you anything about sales or seen you do anything with sales, for example. (Even if you want a sales job ).

Be Specific With Your Request

If you know you need one certain thing from the professor (like a written recommendation letter), just request that specifically. Be as exact as possible.

I made these templates above more general so you can customize and adjust them based on what you need, but on average, when cold-messaging , you’re going to have better results if you request one specific thing.

So think about what it is you need most from your professor, and ask for that.

As an example, if you know you need a professor to be able to speak to employers on the phone, and recommendation letters won’t be enough for you, then just ask for that instead of asking your professor for a letter, too.

Before Asking: Build a Relationship With Your Professor if Possible

You’re going to have more success getting teachers and professors to write a letter of recommendation if they know your name and recognize your face! So during the academic year, try to show up to class, ask a question or two in class, and stop by their office hours one time to ask a few more questions.

This can go a long way to make them feel appreciated and to show them that you’re engaged in the class and taking advantage of what they’re spending their time teaching you.

If a professor/teacher knows you well, they’ll write a much more convincing letter of recommendation.

Don’t worry if it’s the end of the school year and you haven’t done this, though, you can still use the strategies and templates above, and many professors will still help you out!

Make Your Request Early and Leave Plenty of Time

You’re going to have better results with all of the above if you ask as soon as possible and leave them with plenty of time to write the letter. Think weeks, not days.

Plus, they’ll probably be getting fewer requests if you do it early instead of requesting this at the last minute.

So get to know your professors now, ask a question or two in class or during their office hours, and then ask early on if they’d be willing to provide a reference or write a recommendation for you!

You now know how to ask your professor for a recommendation letter for grad school and how to ask them to be a reference for job searching.

No matter what path you’re taking after your undergrad degree, having a few references or letters from professors will help you succeed.

As a final step, make sure to thank your professors and keep them updated on the results if they do help you with this.

If you get accepted into graduate school or land a job, tell them! They’ll be excited to know that one of their students achieved their next goal.

Additional reading:

• How to get a job with no experience
• The 4 best jobs for recent college grads
• How to get a good job after college

About the Author

Read more articles by Biron Clark

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Letter Of Recommendation for PhD: Sample, Format & How to Write

Updated on 29 january, 2024.

Anupriya Mukherjee

Sr. content writer.

A letter of recommendation or LOR for a PhD is an important document required for admission into PhD programs at foreign institutions if you are planning to study abroad . While scores, transcripts, and other vital documents are mostly factual, the LOR is an independent objective analysis of applicants. PhD courses usually require two to three recommendations. These provide committees with an overview of the applicant’s core strengths, skills, and accomplishments.

Table of Contents

Lor for phd : guidelines:.

• Academic LOR:
• Professional LOR:

Introduction:

Conclusion:, popular guides to simplify your study abroad journey, sample lor for phd:, important tips to write lor for phd, download country guides (free pdfs).

The vital part of writing a LOR is choosing the right recommender. For a PhD SOP, the recommender should be someone who can endorse your candidature and provide an unbiased application essay. Since all the other documents are self-prepared, they are likely to be biased. LOR provides an external perspective, which entirely depends on your recommender. It is unique because it is your assessment from an external viewpoint. Your recommender for PhD should be someone who can be described as follows:

• One who has a good rapport.
• Who understands your personality, achievements, and capabilities.
• With whom you have shared your academic and professional experiences and journey 
• Who is aware of your current research ideas
• Who supports your research ideas.

Types of LOR for PhD

International universities offering PhD require two to three LORs depending on your academic and professional experience. Two academic LORs are needed, and one professional LOR is required if you have work experience. Basically, the LOR for PhD is classified into two categories:

Academic LOR: 

Academic letter of recommendation is provided by the professor of your educational institution. Most commonly, you are asked to provide two academic LORs for PhD in an international university. In such LORs, professors need to highlight the applicant’s capabilities and achievements. It should reflect the recommender’s perspective about you and your research ideas.

Professional LOR: 

The applicant’s professional letter of recommendation is asked if they have any work experience. Only one professional LOR is needed in that case. It is provided by your immediate supervisor or employer. It should reflect the recommender’s perspective on your professional ability to work within a team.

How to write a LOR for PhD?

When your recommender is willing to write your LOR for PhD, you should share your research ideas, achievements, capabilities, objectives, and relevant information. The format of the LOR should consist of the answers to several questions related to your suitability for a PhD. The LOR, whether academic or professional, written by your recommender should sound realistic and authentic. The standard LOR format for PhD should have the following details:

This part of the LOR should include the details regarding the recommender. It is a brief introduction of the recommender with their current designation and professional experience mentioned in the LOR. They also need to mention their relationship and duration of association with the applicant. The details of the recommender’s association and guidance must be mentioned in the LOR.

It includes the details of the applicant’s technical skills, certification, internship work, research ideas, research outcomes, research goals, capabilities, qualities, work experience, presentations, seminars, extracurricular activities, etc. It is quite crucial to add all the relevant information required to consider the applicant’s candidature and future undertakings. 

This last part of the LOR format summarizes the applicant’s desire for the PhD program. The closing part of the LOR essay application includes the recommender’s signature and contact details.

An excellent sample LOR for PhD highlights at least three attributes of the aspirant – a social attribute and two subject-linked or technical attributes. Here are some notable guidelines:

• The LOR should be 1-2 pages long with 5-6 paragraphs. 
• Recommenders should start the LOR by introducing themselves and the aspirant.
• Recommenders should also discuss how and from when they are professionally related to the applicants in the first paragraph. 
• The following paragraphs should be divided into three segments, each highlighting aspirant’s particular skill or quality.
• Recommenders should emphasize analytical abilities, subject knowledge, time management skills, dedication, responsibility, research abilities, etc. 
• The conclusion will sum up the qualities of the aspirant while ending with a solid recommendation to the university for accepting the application.

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The following sample LOR for PhD is one of many ways of writing it.

I am pleased to get the chance to recommend (name of applicant) for the PhD position in (course/study area name) at your institution. I have taught (name of applicant) for the last (tenure in years) in the areas of (subject areas). I will be delighted to witness him/her excelling in this particular field.

The topic (title) proposed by him/her is vital for the modern-day scenario and needs extensive research. It will be beneficial for all the industry stakeholders in the (sector name) and also academicians who can access real-time insights on the subject.

(Name of applicant) has completed a research project over a period of (duration) on (name of project) under my supervision. I have witnessed his/her work efficiency, critical thinking abilities, and inquisitiveness regarding various findings. He/she also has brilliant communication skills and the ability to mentor and guide peers.

(Name) has a down-to-earth nature and respects others while adhering to rules and regulations. His/her independent or group work on research projects and studies has been immensely satisfying. He/she is an analytical thinker and is stimulated by new academic challenges. This trait makes him/her strive for innovative solutions to real-world problems with a strong desire to improve the world around.

Hectic timelines, various constraints, tough work conditions, multitasking, and dealing with multiple people along the way, are things that he/she can tackle with ease while delivering work seamlessly. With these positive abilities, he/she will be an asset to any institution.

(Name) has improved consistently every year and is a deserving candidate for an opportunity to work in the field of (topic name). I would be delighted if my recommendation helps him/her obtain admission in the (course name). 

If you have any queries regarding research, academics, or other areas pertaining to (applicant name’s) candidature, please feel free to reach me at the following phone or email address. I am usually available on the phone between Monday and Friday from (time to time, i.e. 11 am to 4 pm).

(Name of Referee)

Designation:

Phone Number:

Following important tips should be considered while writing a LOR for PhD:

• The selection of the right recommender is crucial. Choose your recommender carefully who meets the specifications mentioned in your PhD application.
• Choosing your recommenders with finer academic and professional qualifications is of utmost importance.
• Stay in contact with your potential recommenders and maintain good communication with them in advance.
• Share your research proposal, goals, and achievements with your recommenders.
• Your LORs for PhD should differ from each other.
• Your LOR should showcase your qualities, capabilities, and strengths. 
• Online recommendation forms should be submitted much before the deadline.
• The letter should be realistic and unbiased.
• The relationship between the recommender and the applicant should be demonstrated clearly.
• All the information stated in the LOR should be genuine, authentic, and accurate. Ensure that no information is false or exaggerated.

In conclusion, a well-crafted Letter of Recommendation is a crucial component of any PhD application, serving as a testament to the candidate's academic abilities, research potential, and character. It provides the admissions committee with valuable insights from a third-party perspective, often influencing the final decision. For recommenders, it's important to provide a balanced, honest, and detailed account of the candidate’s capabilities, tailoring the letter to highlight qualities that are most relevant to the PhD program. For applicants, choosing the right recommenders and ensuring they understand the importance of the letter in the context of a PhD application is key. A strong Letter of Recommendation, which effectively captures the essence of the candidate's skills and potential, can significantly enhance the application, making it stand out in a competitive academic landscape.

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Anupriya Mukherjee is a passion-driven professional working as a Content Marketer and earlier worked as a Digital Marketeer. With around 6 years of work experience, she has experience creating high-quality, engaging content for websites, blogs, news articles, video scripts, brochures, and ebooks.

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Choosing an Academic Reference

What to include in the message, email examples requesting a reference, more options for references.

• Remember to Say Thank You

Reference Letter Examples

When you are completing undergraduate or graduate studies, or have earned your degree recently, you will likely want to ask a professor or an academic advisor for a reference as you begin to apply for jobs. 

Find out who to ask, what information to include in your email requesting a reference, and review sample reference requests to professors and academic advisors. 

People familiar with your academic work and performance are excellent choices to ask for recommendations as you begin your career. You may not have a lot of related work experience in your chosen field, and your professors can speak about the knowledge and skills you have demonstrated that will help you succeed in the industry you are targeting.

If possible, request a reference letter from a professor or advisor who knows you well and respects your work and character. That is, don't request a reference from a professor if you were frequently late or absent from the class or did not receive a good grade. Ideally, choose someone who you've spoken to outside of the classroom—during office hours, for instance, or at departmental activities. 

Respect people's schedules—if possible, request a reference letter several weeks in advance of when the semester ends or when you'll need it. 

When sending the email message, include your name in the subject line. For example:

Subject Line Example

Joe Smith: Reference Request

If you don't know the professor or advisor well, make your connection clear in the email. For instance, you can say, "I enjoyed your class on XYZ, which I attended in fall 2020." It can also be helpful to include a summary of related coursework and school activities, along with your resume and cover letter. 

The more detailed information you provide, the easier it will be for the reference writer to endorse you. Review these tips for what to include and  how to ask for a reference from a professor .

The following are examples of email messages to use when you are requesting a reference for employment from an academic advisor or a college professor. 

Email Reference Request Letter for an Advisor

Subject:  Jessica Angel Reference Request

Dear Ms. Jones,

I am writing to you to request that you provide a reference for me as I begin my job search. As you know, I will be completing my graduate studies this spring, and have found several exciting opportunities that I am exploring.

As my undergraduate thesis advisor and mentor, I believe that a reference from you would provide a potential employer with information to recommend me as a school counselor.

If you need any additional information, please contact me via email or phone.

Thank you for your consideration and support.

Jessica Angel 555-123-4567 jessicaa@aaa.com

Here's a sample email message asking a professor to provide a recommendation for employment.

Email Request for a Recommendation From a Professor

Subject:  Recommendation Request - FirstName LastName

Dear Professor LastName,

I have greatly enjoyed and benefited from the four classes that I took with you over the past three years. I was hoping that you might know me well enough and have a high enough regard for my abilities to write a general recommendation for my credentials file. 

As you can see from the attached cover letter, I am targeting positions in the publishing industry which will draw upon my writing and editing skills, as well as my organizational ability. 

I have included a summary sheet to refresh your memory about some of my key papers, including my senior thesis. I have also attached my resume, which will bring you up to date about some of my accomplishments outside the classroom. 

Please let me know if you are comfortable endorsing my candidacy for jobs in the publishing industry. I would be happy to answer any questions and provide further information which will help you to write your recommendation. Can we meet during your office hours to discuss this further?

Thanks so much for all you have done for me and for taking the time to review this request.

Firstname Lastname Your Address Your City, State, Zip Code Your Phone Number Your Email

Looking for your first job? Consider using a character reference (personal reference) in addition or as an alternative to academic and employment reference letters.

Remember to Say Thank You 

Once your professor writes the reference, make sure to send a thank-you note to your reference, acknowledging the favor. You can either send a handwritten note or an email. 

Review sample reference letters and recommendation letters , letter samples for character references, and letters asking for a reference.