submit thesis to proquest

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Submitting your thesis/dissertation.

Submission of the final thesis/dissertation must be within 60 days of the final exam. Students who miss the 60 day submission deadline are ineligible to register in future terms.

The Graduate School uses ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process that results in publication in ProQuest Dissertations and Theses (PQDT) database and Cornell’s Library Repository, eCommons. Before initiating the electronic process, students are required to complete the Survey of Earned Doctorates (for doctoral students only). A SED Certification of Completion is provided to the student when the survey has been completed. Once the survey is completed, the final ETD can then be submitted to the Graduate School using the ProQuest system. The SED Certification of Completion is required for submission to ProQuest.

ProQuest Submission Steps

In order to complete the submission process, you will need to have the following:

• A single PDF file of your thesis or dissertation
• Your abstract
• Supplemental material
• SED Certification of Completion 

Step 1: Begin Submission Process

Master’s students go to  Cornell Master’s ProQuest site, doctoral students go to  Cornell Doctoral ProQuest site. Click on the “sign up and get started today” button and follow instructions to begin the submission process.

Submission Process: Submission steps are outlined on the left menu. You will see the items checked off as you progress through the submission steps. You must click “Save & Continue” at the bottom of each page, even pages on which you do not enter any information. Using the left menu, you can return to any page and make changes until the point of final submission.

Step 2: Publishing Options

Traditional Publishing:  “Traditional Publishing” is automatically selected and is included in the Cornell Thesis and Dissertation filing fees.

Delayed Release:  ProQuest provides six months, and one and two year embargoes. The Graduate School recommends you discuss the publishing options with your advisor. If your advisor is unavailable or has no opinion, the conservative approach is to choose a two-year embargo.

Step 3: Read and Agree to ProQuest and University Distribution License

Both ProQuest and Cornell University distribution licenses will be presented for your acceptance.

Step 4: Enter Thesis/Dissertation Information

In addition to the mandatory information, such as title and abstract, you will have the opportunity to select up to three categories (subject areas) and six key words that describe your ETD. This information will make it easier for others to find your work when searching the web.

Step 5: Upload PDF and Supplemental Files

Upload PDF: Whether you use the PDF conversion tool provided by ProQuest or you convert your document to PDF yourself, review your PDF to ensure your formatting remains as you intended after conversion.

Supplementary Materials: If supplementary materials – such as audio, video, and spreadsheets – are an integral part of your ETD, you can submit them as supplementary files during the online submission process.

Step 6: Upload Required Documents

The SED Certification of Completion if you are a Ph.D. candidate is required for submission to ProQuest.

Step 7: Register for Copyright

You can complete this process through ProQuest for a fee, or you complete the process independently through the U.S. Copyright Office.

Step 8: Order Copies

If you would like to purchase additional copies of your thesis/dissertation for yourself, your field, or your committee members, you may order bound copies through ProQuest (Order Copies page). The required bound archival copy for the library is automatically ordered for you and included in the Cornell thesis and dissertation filing fees.

Select the “Decline – do not order” option if you don’t wish to order additional copies.

Bound copies can also be ordered through Cornell Print Services .

Step 9: Review and Submit

Once the thesis editor has reviewed the formatting of your thesis/dissertation, you will receive an email to let you know whether any corrections are required. You will then have five days to make the changes and upload the revised PDF. You will not be certified for graduation until the formatting of your ETD has been fully approved by the Graduate School. You will receive a confirmation email of final acceptance.

Step 10: Submitting Revised PDF (if needed)

You will receive an email describing the formatting changes needed with instructions and a link for resubmission.

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Submitting Your Thesis or Dissertation to ProQuest ETD: Publishing Information

• Your Account
• Publishing Information
• About my Dissertation/Thesis
• Submission & Payment

Once Logged In

This is the homepage that you land on once you've logged in. Before you begin the submission process, you need to have several items available.

The main goals of this section are to decide your publishing options and to enter your contact information. There is a $95 fee for Open Access Service publishing.

Although the information is saved when you click "Save & Continue", all information can be edited until you submit.

Items to Have Before Your Start

• Copy of Dissertation or Thesis in PDF, Word, or RTF
• Supplementary Files (Optional)
• Advisor and Committee Members' Names
• Subject Categories

You can jump to any section of the submission process. Most steps are not sequential, though all sections should be reviewed before completion. A PQ publishing option must be selected before viewing the ProQuest agreement.

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• Last Updated: Aug 7, 2023 1:54 PM
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ETD Administrator- Electronic Submissions

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• Last Updated: May 4, 2024 5:55 AM
• URL: https://proquest.libguides.com/proquest_etd

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Electronic Thesis Submission to ProQuest

INSTITUTE POLICY STATES THAT YOU MUST SUBMIT AN ELECTRONIC VERSION OF YOUR THESIS TO PROQUEST.

ProQuest Submission Process:

When you receive final approval from your committee:

• Submit a PDF version to ProQuest
• Submit a SEPARATE SUPPLEMENTAL PDF file of your signature page , which must include all advisors' and committee members' signatures.  See example of Signature Page on the Guidelines page of this guide
• You will receive an email from the ProQuest administrator stating that, after review, your PDF submission was accepted
• Forward this email to RIT Dubai Library as proof of completion and upload the approved version to Google Drive

**Please Note : If you receive an email stating that you need to make minor revisions, the administrator will state the specific revisions needed to your submission before it can be approved.  Make the necessary corrections and resubmit.

Depending on when you submit your work, response time from the administrator can be between one and three business days.  Please be aware of your deadlines and approval turnaround time when submitting to ProQuest.

• Proquest Dissertations & Theses Global This link opens in a new window Identifies Ph.D. dissertations from U.S. & Canadian universities since 1861. Abstracts from 1980. Master's theses from 1988. Many with full-text.
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Thesis submission infoguide url.

https://infoguides.rit.edu/thesis

Use the box below to email yourself a link to this guide

Submitting an Electronic Thesis to ProQuest

• Preparing Theses for ProQuest Submission
• How to Upload/Submit a Thesis to ProQuest

ProQuest Traditional Verses Open Access Publishing

Registering for us copyright (optional), copyright faq.

• Embargos on your Thesis or Project

ProQuest offers students two publishing options for theses, Traditional Publishing or Open Access Publishing PLUS.

Traditional Publishing

There is no cost for this option. Your thesis will only be made available by ProQuest through their ProQuest Dissertations and Theses subscription database and for sale through their Dissertations Express service. Authors are entitled to royalties for these sales as set out on the full  Traditional Publishing Agreement .

• The   thesis   will not be freely available in PQDT Open. 
• There is no fee charged.
• The author is eligible to receive royalties.
• The   thesis   will be available for purchase through ProQuest.
• The thesis will appear in ProQuest Dissertations & Theses, a subscription database.
• A record for the   thesis   (may include citation, abstract, preview, etc.) will appear in  other  ProQuest  resources, in library catalogs and in indexes such as ABI, Art Bibliographies  Moder n .  Ebsco  and others.

Open Access PLUS

Theses are made available through the ProQuest Dissertations and Theses subscription database and through the  PQDT Open  platform that allows anyone with Internet access to access and download the thesis for free. 

• The thesis will be freely available in PQDT Open.
• The author waives rights to receive royalties.
• The thesis will be available for purchase through ProQuest. 
• The thesis will appear in ProQuest Dissertations & Theses, a subscription database, and in PQDT Open 
• A record of the thesis (may include citation, abstract, preview, etc.) will appear in other ProQuest resources, in library catalogs and in indexes such as ABI, Art Bibliographies Modern. Ebsco and others.

Comparison of the two options

As part of the ProQuest thesis submission process you will have the option to pay for ProQuest to register your thesis for US Copyright on your behalf and deposit the necessary copies for you with the Copyright Office. The cost is $55. Registration offers certain legal benefits if someone infringes on your copyright and you wish to bring suit.  More information is available in the "Optional Copyright Registration" section of this page: http://www.proquest.com/products-services/dissertations/submitting-dissertation-proquest.html

• How do I get copyright for my thesis/dissertation? As the author of a thesis or dissertation, you own the copyright to your work.  Under U.S. Copyright law, a creator of an "original work" created in a "fixed tangible medium" is immediately and automatically the copyright owner of the work, and your work is protected. 
• Do I need to register my work with the U.S. Copyright Office? As stated above, your thesis or dissertation is automatically protected under copyright.  However, there are some important practical and legal benefits to registering your copyright, particularly the right to collect " statutory damages " in a successful infringement lawsuit.  Essentially, if at some point you might want to take legal action in order to protect your work, you should register it with the  U.S. Copyright Office . 
• How do I register my work? In the course of this submission, you can request that ProQuest/UMI file for copyright with the U.S. Copyright on your behalf.  ProQuest charges a $55 fee for this service.You can also do the filing yourself directly through U.S. Copyright Office at  copyright.gov .  You will be charged a $35 registration fee.
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The information in this section is adapted and expanded from "Submitting Electronic Theses and Dissertations to ProQuest" from the Regent University Library.

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• Last Updated: Oct 8, 2019 12:41 PM
• URL: https://sia.libguides.com/submittingtoproquest

Why publish a dissertation or thesis with ProQuest?

• Article Number: 000032597

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Graduate thesis and dissertation.

All NAU theses and dissertations are published electronically through ProQuest . The Office of Graduate & Professional Studies partners with Cline Library to make all NAU theses and dissertations accessible through our institutional repository.

Electronic Thesis & Dissertation (ETD) Deadlines

*Please note that final submission deadlines are not flexible; students who upload their thesis or dissertation to ProQuest after 11:59pm MST on the term deadline will not be approved for the term conferral date.

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Trends in research approaches and gender in plant ecology dissertations over four decades

Cite this dataset.

Poddar, Urmi; Lam, Kristi; Gurevitch, Jessica (2024). Trends in research approaches and gender in plant ecology dissertations over four decades [Dataset]. Dryad. https://doi.org/10.5061/dryad.h44j0zprx

Dissertations are a foundational scientific product; they are the formative product that early-career scientists create and share original knowledge. Methodological approaches used in dissertations vary depending on the research field. In plant ecology, these approaches include observations, experiments (field or controlled-environment), literature reviews, theoretical approaches, or analyses of existing data (including ‘big data’). This dataset was created to examine how the emphasis on each of these categories has changed over time, and whether male and female authors differ in the methods employed. The dissertations used for this study were gathered from the Proquest Dissertations and Theses Global ( https://www.proquest.com/pqdtglobal ) database.

README: Trends in methodological approaches and gender in plant ecology dissertations, 1938-2021

https://doi.org/10.5061/dryad.h44j0zprx

Dissertations are a foundational scientific product; they are the formative product that early-career scientists create and share original knowledge. Methodological approaches used in dissertations vary with the research field. In plant ecology, these approaches include observations, experiments (field or controlled-environment), literature reviews, theoretical approaches, or analyses of existing data (including ‘big data’). This dataset was created to examine how the emphasis on each of these categories has changed over time, and whether male and female authors differ in methods employed. The dissertations used for this study were gathered from the Proquest Dissertations and Theses Global ( https://www.proquest.com/pqdtglobal database.

Description of the data and file structure

Datafiles files:.

1.ProquestDownload.csv - Original search results and metadata from each search result (dissertation) downloaded from Proquest Dissertations & Theses Global. This is the raw file as downloaded from Proquest without any changes made by the author. Column names are explained below:

2.UsableDissertations.csv - Search results that were usable (i.e., abstracts available and in English). This was determined by manually reading the entries in the ProquestDownload.csv file. Column names same as in 1.ProquestDownload.csv.

3.RelevantDissertations.csv - Usable dissertations (search results) classified into relevant or non-relevant for this study (see methods for details). Column names: Relevant? = whether the dissertation is relevant ('y') or not ('n'); all other column names same as in 1.ProquestDownload.csv.

4.Classified.csv - Dissertations classified into the methodological categories (see methods for details). Column names: Title - thesis title, Abstract - thesis abstract, Authors - author name, StoreId - unique ID number for thesis in the Proquest database,  obs - Observational, exp-c - Controlled-environment experiments, exp-f - Field experiments, lit - Literature-based, dat - Database study, mat - Mathematical modelling & simulations, sum - total number of categories in a dissertation, used full text - whether the full-text was used for classification (y=yes, n=no). In columns 7-11, 1 indicates that the given dissertation used that methodological approach, and 0 indicates that the given dissertation did not use that approach.

5.MethodsTabulations.csv - Number and percentage of dissertations in each methodological categories, across time. These tabulations were carried out in Excel. Column names self-explanatory or have the same meaning as in Classifed.csv.

6.Gender.csv - Gender of dissertation authors, for all relevant dissertations, as determined by genderize.io and through online profiles. Column names are explained below:

7.GenderByCategory.csv - Gender of dissertation authors for the dissertations classified by methodology. Generated using the code in gender.R. Column names same as Gender.csv and Classified.csv.

8.GenderTabulations.csv - Gender ratio over time, calculated from the Gender.csv data. Calculations carried out in Excel. Column names: Time Period - time period, Num_Male - number of male authors, Num_Female - number of female authors, Num_Unknown - Number of authors whose gender is unknown, Total_Genderknown - total number of authors whose gender could be determined for the given time period, Total - total number of dissertations from the given time period, %male - percentage male ( = Num_Male/Total_Genderknown), %female - percentage female ( = Num_Female/Total_Genderknown), male/female - male:female ratio ( = Num_Male/Num_Female)

9.GenderCategoryTabulation.csv - Gender ratio across methodological categories, calculated from GenderByCategory.csv. Calculations carried out in Excel. Column names: Category - methodology category, Num_Male - number of male authors, Num_Female - number of female authors, Num_Unknown - Number of authors whose gender is unknown, Total_Genderknown - total number of authors whose gender could be determined for the given time period, Total - total number of dissertations from the given time period, %male - percentage male ( = Num_Male/Total_Genderknown), %female - percentage female ( = Num_Female/Total_Genderknown), male/female - male:female ratio ( = Num_Male/Num_Female)

ProquestDownload2.txt - Another download of search results from the Proquest database. This is not a tabular data file as Proquest provides location information (country of dissertation author) only when search results are downloaded in this format.

10.StudyLocations.csv - Tabulation of number of dissertations from each country. Generated using the code in StudyLocations.R

11.Study_Locations_forClassified.csv - Tabulation of number of dissertations from each country, among the dissertations that were classified by methodology. Generated using the code in StudyLocations.R.

Code files:

gender.R - code for joining gender information (from Gender.csv) to methodological information (from Classified.csv). This was done so that the gender ratio in each methodological category could be calculated.

Graphs.R - code for generating graphs on temporal trends in methodological categories and gender ratio in plant ecology. These graphs are shown in the publication associated with this dataset.

StudyLocations.R - code for extracting location information (country of each dissertation author) from ProquestDownload2.txt, in order to calculate the number of dissertations from each country.

Sharing/Access information

Code/software.

Most of the analysis was carried out in Excel. Graphing and some data wrangling was carried out in R, the code for which is provided (see description of data and file structure).

The Proquest Dissertations & Theses Global Database ( https://www.proquest.com/pqdtglobal ) was used to find relevant dissertations. The website was accessed on January 4, 2022, and the following search string was used:

((SU(plant? OR vegetation OR tree OR leaf OR botan* OR flora* OR seedling* OR grass*) OR TI(plant? OR vegetation OR tree OR leaf OR botan* OR flora* OR seedling* OR grass*)) AND (SU(ecology OR ecolog* OR ecosystem? OR communit* OR conservation OR diversity OR biodiversity OR range OR trait?) OR TI(ecology OR ecolog* OR ecosystem? OR communit* OR conservation OR diversity OR biodiversity OR range OR trait?)) AND LA(en OR eng OR english)) NOT ("water reclamation" plant? OR "water treatment" plant? OR econom* OR bioengineer* OR biotechnolog* OR "bacterial flora")

The search results were further filtered as follows:

Manuscript type : Doctoral dissertations; Language : English

Subject: NOT (plant pathology AND genetics AND agronomy AND microbiology AND soil sciences AND zoology AND plant propagation AND molecular biology AND business community AND livestock AND wildlife management AND animal behavior AND physical geography AND cartography AND fish production AND behavioral sciences AND civil engineering AND enzymes)

This search returned 5423 results. These were then manually screened for metadata completeness (e.g., author name, year of publication) and availability of abstract. Dissertations with incomplete information, particularly missing abstract or year of publication, or those which were not in English, were removed. This left us with 3832 studies. These were then screened for relevance, based on whether the study focused on a topic in plant ecology. This was done by reading titles and abstracts. Relevant studies were defined as those that focused on one or more plant species or communities, and that studied the interactions of those plant species/communities with other organisms or with the environment. Only studies on embryophytes (i.e., bryophytes and vascular plants) were included. Other taxonomic groups that have been traditionally included under the term “plants”, such as algae and fungi, were excluded. After screening for relevance, 2670 dissertations remained.  

Methodological Classification

We initially selected 20% of the relevant dissertations at random for classification by category. After this initial classification, an additional 5% were added; as the proportions among categories were stable at that point, we felt that this was a sufficient sample of the approaches taken for the total population of studies for each decade. In total, 670 samples were classified.

Classification was carried out primarily by reading the abstracts. However, if the abstract did not contain sufficient information for unambiguous classification, the full text was then used, if available. If a thesis had both insufficient information in the abstract and lack of full text availability, it was removed and replaced by another randomly chosen dissertation from the same decade.

The classified dissertations were divided into 10-year time periods based on year of publication, for quantifying temporal trends. Note that studies from 2020-2021 were placed in the 2010s time-period. Studies from before 1980 were grouped into a single period, due to the small number of such studies.

Gender Classification

The gender of each thesis author was determined using genderize.io ( https://genderize.io/ ), an application programing interface (API) that uses social media records to predict a person’s gender from their given name. Along with a gender classification, the program also provides the probability of the name belonging to that gender, and the number of past records of that name in the API’s database. We set a probability cut-off of 0.8 and a past record cut-off of 50, to reduce the chances of false classifications (names that fell below either of these cutoffs were considered undermined). For authors whose gender could not be determined by their first names, we re-ran the algorithm on their middle names. if available. If middle names were not available, or if gender could not be determined from the middle name, we looked up online profiles (e.g., institutional profile, lab website, etc.) of the author, and attempted to determine gender from their photographs. Any remaining undetermined records were removed from the gender analysis. We were able to determine the gender of 2392 authors, out of a total of 2760 (ca. 87% of the dataset).

A Chi-squared goodness of fit tests was used to determine whether these gender ratios in each decade significantly differed from a 1:1 ratio (equal male and female representation). We also considered whether different methodologies were more or less likely to be used by either gender, using the dissertations that had been classified by methodology. This was done by comparing the gender ratio of authors in each methodology category to the overall gender ratio, using Chi-squared goodness of fit tests.

National Science Foundation , Award: 1909233 , Division of Environmental Biology