king's college dissertation guidelines

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We're here to help you, whether you are in the discover, focus or action phase of your career journey., it’s dissertation time(line).

Written by Silje Undlien, Third Year War Studies undergraduate at King’s College London & Student Enquiries Officer at King’s Careers & Employability.

The dissertation. Whether you’re an undergraduate or postgraduate student at King’s, it’s something you have to go through as part of your degree. You might consider it one of the most important challenges of your academic career. Or it’s just one of those things you know you have to get done.  Most students start off with a great deal of enthusiasm about their dissertation, but the scale of the project can easily throw them to despair. Whatever you might be feeling about writing your dissertation, it’s important that you discover how to devise and stick to a work schedule. Often, it’s the sticking to that will create problems. So how do I go about creating a dissertation timeline or work schedule, and why should I have a timeline at all?

The short answer is that I can’t really give you an answer. No single way of creating a dissertation timeline or work schedule will satisfy the needs and methods of every student. Everyone has their own way of doing things! But being organised is still key. You need to be realistic about your deadline and, more importantly, your time management skills. So, to get started, here are some questions to ask yourself:

• What type of dissertation am I writing?
• Am I an undergraduate or postgraduate student?
• How much time do I have to write my dissertation?
• How is my course organised? Am I doing my dissertation alongside other modules and commitments?
• Am I choosing my own topic? Or is my department choosing the project for me? Perhaps it’s a module-based project?
• What am I expecting from myself?

All of this will impact on how your dissertation research might progress. Especially important is realising just how much time you really have to get your project done. If you’re an undergraduate student with modules and coursework to do alongside your dissertation, it’s easy to get lost in the idea that you have a full year to write your dissertation. (Trust me, I’ve been there!) Realistically, however, you will only have a few months. Your full year is actually just an academic year. And from this academic year you’ll need to factor in time off, holidays, illness, part-time work, and all the other commitments you might have going on in and alongside your course. It might be the most general tip I can give you, but it’s an important one: Get started ASAP!

The first step is to learn your methods. One of our Marketing Assistants, currently writing her postgraduate dissertation, recently said: “You really do need to learn your methods. I’m still getting to know mine.” So ask yourself: How do I normally organise my work? What are my habits, good or bad? Your dissertation is probably going to be your biggest project yet, and, though you might be telling yourself that you’ll get rid of all your bad work habits, chances are you’ll fall into a similar routine or pattern of organising and doing your work to what you’ve done before. Have you normally been the last-minute essay writer? Establishing your own methods of studying is the first step to getting organised. I’m not saying that you should write your dissertation last minute, even if that’s your established method of getting work done. All I’m trying to point out is that you’ll be better-equipped to deal with the big task of writing your dissertation if you know yourself, and, importantly, if you create a work schedule which accommodates this knowledge about yourself, your work ethic, and your time management skills. It’s all about realistic planning…

So, how can I get organised? You’ll need to find a system that works for you. The most important thing is to find a way to write down a list of tasks or action points. Some people might prefer to set vague deadlines, while others will create a ‘Study Matrix’ (see example below) with detailed information abut how and when things are going to get done. Point is, it can be as detailed (or not detailed) as you like. It might be a good idea to plan out when you’ll have your meetings with your supervisor, and to pin-point what you’d like to discuss in each meeting. Ask your supervisor to help you create a set of action points after each meeting, so that you have a rough idea of what you need to do before the next one. If you feel like your supervisor is not pushing you enough; ask them to! (Stay tuned for a more detailed blog post about how to communicate with your supervisor!)

I mentioned before that finding a system can often be less problematic than making yourself stick to it. (Cheers to you, fellow procrastinators!) So what can I do to stay organised?  First of all, you should identify and deal with procrastination. Find out why you procrastinate and what you might do to avoid it. You might want to minimize distractions, ask someone to check up on you, or create a reward system. You should also find out in what kind of environment you work best. How, when, and where do I best stay focused? You can also try using Tomato Timer , a time management technique created for a more productive way to work and study. Secondly, it’s important to have emergency plans. What happens and what will I do if I experience unexpected delays? Staying organised is also about understanding that things are not going to go just the way you planned it to, and to find ways to deal with this without losing sight of the end goal.

On a final note, remember to schedule enough time for proof-reading and touch-ups, to edit with fresh eyes, and to make lots of backups as you go! It will also be useful to locate any departmental information or guidelines for dissertation-writing. So there you have it! It’s dissertation time!

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PhD Thesis Template for King's College London

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Searching for Systematic Reviews & Evidence Synthesis: Home

• Define your search question
• Searching Databases
• Drawing up your search strategy
• Advanced search techniques
• Using Filters
• Grey Literature
• Recording your search strategy and results
• Managing References & Software Tools
• Further information
• Library Workshops, Drop ins and 1-2-1s
• AI tools in evidence synthesis

Introduction to searching for systematic reviews and evidence synthesis

Systematic reviews are carried out by a large number of staff and students at King's College London and King's Health Partners  across the disciplines . This guide aims to assist you in understanding more about how to effectively and systematically search for literature to include in your systematic review. The main focus is on searching for content to include in systematic reviews carried out in health and clinical and life sciences, but some specific links and guidance are also available for searching for systematic reviews of social interventions and other qualitative research areas in health and the social sciences. 

Other kinds of evidence synthesis (e.g. scoping, umbrella, mixed methods, integrative and rapid reviews ) can all require the same kind of detailed search strategy to be created and reported so this library guide will also contain applicable information for these. If you are uncertain which kind of review is suitable for your question and which to find out more about the strengths and limitations of each see:

• Grant, M.J. and Booth, A. (2009), A typology of reviews: an analysis of 14 review types and associated methodologies. Health Information & Libraries Journal, 26: 91-108.  https://doi.org/10.1111/j.1471-1842.2009.00848.x
• Munn, Z., Peters, M.D.J., Stern, C.  et al.  Systematic review or scoping review? Guidance for authors when choosing between a systematic or scoping review approach.  BMC Med Res Methodol   18 , 143 (2018). https://doi.org/10.1186/s12874-018-0611-x

You could also use the Right Review tool linked below.

Performing a high quality electronic search of information resources ensures the accuracy and completeness of the evidence base used in your review. It is essential to get this searching element right otherwise your results will potentially be biased/missing crucial evidence. To be successful you will need to be looking for the evidence in the right places, matching your topic to the resources you are searching and, as far as possible leaving no stone unturned. Spending time on the search part of the systematic review is very important.

" Incomplete reporting of the literature search methods can introduce doubt and diminish trust in the final systematic review conclusions. If researchers are unable to understand or reproduce how information was gathered for a systematic review, they may suspect the authors of having introduced bias into their review by not conducting a thorough or pre-specified literature search." Rethlefsen, M.L., Kirtley, S., Waffenschmidt, S. et al. PRISMA-S: an extension to the PRISMA Statement for Reporting Literature Searches in Systematic Reviews. Syst Rev  10,  39 (2021). https://doi.org/10.1186/s13643-020-01542-z

• Right Review Help to decide which kind of review is right for you. This tool is designed to provide guidance and supporting material to reviewers on methods for the conduct and reporting of knowledge synthesis.

What are systematic reviews?

"Systematic reviews attempt to bring the same level of rigour to reviewing research evidence as should be used in producing that research evidence in the first place and should be based on a peer-reviewed protocol so that they can be replicated if necessary ...

High quality systematic reviews seek to:

• Identify all relevant published and unpublished evidence*
• Select studies or reports for inclusion
• Assess the quality of each study or report
• Synthesise the findings from individual studies or reports in an unbiased way
• Interpret the findings and present a balanced and impartial summary of the findings with due consideration of any flaws in the evidence."

Source: Hemingway, P. and Brereton, N. (2009) What is a systematic review?, What is...? series [online]. URL: http://www.medicine.ox.ac.uk/bandolier/painres/download/whatis/Systreview.pdf [accessed 01.12.15; no longer accessible at stated URL 17.11.16].

*All our emphasis; the content of this library guide focuses on how to search for and identify the evidence to be included in systematic reviews.

Stages of a Systematic Review

The Cochrane Collaboration sets out eight stages of doing a systematic review:

When is a systematic review not a systematic review?

It is important to consider whether you are undertaking a full systematic review or are instead being asked to complete a systematic literature review (which may be more limited in scope).  A full systematic review aims to comprehensively identify, evaluate and integrate the findings of all relevant studies on a particular research question. A systematic literature review is more selective but implies a rigorous and structured search strategy, without necessarily attempting to include all available research on a particular topic.

Whilst much of the information included in this guide will be relevant for those undertaking systematic literature reviews (as opposed to a systematic review) you may wish to discuss with your supervisor the scope of the review you are being asked to complete and whether you need to be as comprehensive as a full systematic review would demand. For example, are you expected to include both published and unpublished material (conference papers, RCT trial databases, PhD theses)? Are you being guided to only search in a restricted number of databases? Have you been told to only include a specific number of results? Or advised to limit by date or language purely to restrict numbers of results? Often time is a major limitation to the systematic literature review (e.g. undertaken as part of an undergraduate or MSc course) and so limits have to be placed, particularly on the number of articles to be appraised.

You will still be able to undertake a high quality systematic literature review if any of the above apply but it is worth bearing in mind when you start your review in case some of the guidance included in this library guide is not necessary for you to follow. When writing up your review you could consider whether any of these decisions could be considered a limitation to the research you have conducted and perhaps what further research should include to improve the quality and check the validity of the results.

Use and reuse license for our guides

The material in these guides is licensed under: 

Attribution-NonCommercial-ShareAlike CC BY-NC-SA

Find out more at the Creative Commons:

• Creative Commons Licenses

Systematic Review Drop-ins via Gather

Attend this drop-in for King's College London staff and students if you would like to discuss your search strategy or database query with a librarian or have any questions about the advanced searching skills required when undertaking a systematic review. 

The drop-in will be held on a website called Gather. There is no need to book your place, but please be aware that Gather has a limit of 10 attendees so if at first you are denied entry, please try again a few minutes later as someone may have left.

**Please note during May 2024, we will be trialling using Microsoft Teams, instead of Gather.**

See the workshops schedule to find out more:

• Library Workshops and drop-ins calendar

KEATS modules

We have created a comprehensive e-learning pathway to support you to develop the advanced searching skills for systematic reviews. To find the course, click the link to KLaSS below and look for  Finding Academic Material for Advanced Health Topics . This e-learning module also describes how to book onto our 2 hour webinar LIB261 Search Techniques for Systematic Reviewers.

Different types of Systematic Reviews - Qualitative evidence

Systematic reviews may examine quantitative or qualitative evidence. In the past systematic reviews were predominantly medical and often with a narrowly defined focus. Increasingly systematic reviews are attempting to deal with much broader topics, including topics allied to medicine but also topics outside of medicine. It is becoming more common in certain disciplines to see two or more types of evidence included and appraised and this is often called a mixed-method systematic review.

The guidance for systematic review methodology promoted by the Cochrane Library is focused very much on quantitative methods and may not be suitable for those undertaking a qualitative systematic review where a meta-ethnography is the aim as opposed to a meta-analysis. However the  Cochrane Effective Practice and Organisation of Care (EPOC) group have produced a ⁠ Qualitative Evidence Synthesis template. More information on this and also other supplemental guidance on reviewing qualitative and implementation evidence is available on the ⁠ Cochrane Qualitative & Implementation Methods Group page

There is much discussion as to whether a qualitative systematic review should aim to include a comprehensive literature search in the same way as is required for quantitative systematic reviews. It may be that "while it is certainly important for the search process to be free from bias, it is more important that the search process be systematic, explicit and reproducible rather than comprehensive. Thoroughness in this context should apply to the rigour of the search process not its comprehensiveness" (Booth, 2001).

Booth (2001) suggests that literature searching for qualitative systematic reviews should exhibit the following characteristics:

a) Identifying major "schools of thought" in a particular area whilst being alert to the identification of variants, minority views and dissenters. It is particularly important to identify negative or disconfirming cases.

b) Searching within a broad range of disciplines so as to bring different views (e.g. clinician, consumer, manager, health economist, statistician, research commissioner, etc.) to bear on the topic in hand.

c) Using complementary electronic and manual search techniques to ensure that materials are not missed either through the inadequacies of indexing or through selective coverage of databases.

Booth, A. (2001), 'Cochrane or cock-eyed? How should we conduct systematic reviews of qualitative research?' In  Qualitative Evidence-based conference: Taking a critical stance,  Coventry University.  http://www.leeds.ac.uk/educol/documents/00001724.htm  

The JBI Manual for Evidence Synthesis has a chapter on  'Systematic reviews of qualitative evidence ' which aims "to provide the rationale, methodology and methods for meta aggregation as an approach to qualitative synthesis".  Lockwood C, Porritt K, Munn Z, Rittenmeyer L, Salmond S, Bjerrum M, Loveday H, Carrier J, Stannard D. Chapter 2: Systematic reviews of qualitative evidence. In: Aromataris E, Munn Z (Editors). JBI Manual for Evidence Synthesis. JBI, 2020. Available from  https://synthesismanual.jbi.global.   https://doi.org/10.46658/JBIMES-20-03

Cochrane Collaboration

The  Cochrane Database of Systematic Reviews (CDSR)  is the leading resource for systematic reviews in health care.

The Cochrane Collaboration are often described as the gold standard producer of systematic reviews. They provide guidance on how a systematic review (of an intervention or DTA) should be carried out, including a detailed section on the searching element.

4.S1 Technical Supplement to Chapter 4: Searching for and selecting studies

• Cochrane Handbook for Diagnostic Test Accuracy (DTA) Reviews

Campbell Collaboration

The Campbell Collaboration is an international research network that produces  systematic reviews  of the effects of social interventions in Crime & Justice, Disability, Education, International Development, Knowledge Translation and Implementation, Nutrition, and Social Welfare.  They promote positive social and economic change through the production and use of systematic reviews and other evidence synthesis for evidence-based policy and practice.

The Campbell Collaboration's Information Retrieval Methods Group has published a guide to information retrieval for systematic reviews: "Searching for studies: A guide to information retrieval for Campbell Systematic Reviews". This is based on the searching chapter within the Cochrane Handbook but adapted to suit the different subject area.

• Searching for studies: A guide to information retrieval for Campbell Systematic Reviews  - Campbell methods guide 1

Joanna Briggs Institute (JBI)

JBI is concerned with improving health outcomes in communities globally by promoting and supporting the use of the best available evidence to inform decisions made at the point of care. They focus on the translation of research evidence into practice, with researchers conducting systematic reviews that reflect a broad, inclusive approach to evidence and accommodate a range of diverse questions and study designs.

The JBI Reviewer's Manual provides guidance to authors for the conduct and preparation of JBI systematic reviews and evidence syntheses. The JBI Reviewer's Manual has separate chapters devoted synthesis of different types of evidence and to address different types of review questions. This includes guidance on different types of systematic reviews, mixed methods, umbrella reviews and scoping reviews.

• JBI Manual for Evidence Synthesis

Updated methodological guidance for the conduct of scoping reviews from JBI Evidence Implementation (Feb 2021):

Peters, Micah D.J.1,2,3; Marnie, Casey1; Tricco, Andrea C.4,5,6; Pollock, Danielle7; Munn, Zachary7; Alexander, Lyndsay8,9; McInerney, Patricia10,11; Godfrey, Christina M.6,12; Khalil, Hanan13,14 Updated methodological guidance for the conduct of scoping reviews, JBI Evidence Implementation: March 2021 - Volume 19 - Issue 1 - p 3-10 doi: 10.1097/XEB.0000000000000277 

Rapid reviews

The Cochrane rapid reviews team have recently produced the following updated search guidance (particularly for rapid reviews focussing on RCTs) which states "For RRs based on RCTs, use, at a minimum, a combination of two of these databases: MEDLINE, CENTRAL, Embase. In some cases, combining one of these databases (in particular MEDLINE) with an appropriate supplementary search method (eg, similar articles, study register searching) may suffice."

Klerings I, Robalino S, Booth A, Escobar-Liquitay CM, Sommer I, Gartlehner G, et al. Rapid reviews methods series: Guidance on literature search. BMJ Evidence-Based Medicine. 2023 Apr 19;bmjebm-2022-112079. Available from: http://dx.doi.org/10.1136/bmjebm-2022-112079

Guidance for rapid reviews of qualitative evidence is expected later in 2023/24 and it is anticipated that this will suggest the use of Scopus rather than Medline as one of the key databases to search.

• Next: Define your search question >>
• Last Updated: May 14, 2024 1:15 PM
• URL: https://libguides.kcl.ac.uk/systematicreview

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Application Guidelines for First-Year Students

King’s College offers three admission plans for first-year students.

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Deadline: december 1.

Early Action is for students who want to be among the first to know their admission status. Students can submit their applications before the Regular Decision deadline, apply to as many colleges as they choose, and receive their admission decision shortly thereafter. Early Action is non-binding, meaning students can consider early offers from multiple schools.

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Early Decision is for candidates who are sure that King’s College is right for them. Early Decision works similarly to Early Action in that students will submit their applications before the Regular Decision deadline and receive their admissions decisions shortly thereafter. Early Decision is binding, which means that any student who applies and is admitted through Early Decision is expected to enroll. Early Decision applications typically require some type of signed form (such as the Early Decision Agreement on the Common Application) that indicates this intention. If a student is admitted Early Decision, he or she is expected to withdraw all other applications and submit the enrollment deposit by January 15.

Note: Engineering, Occupational Therapy, Nursing, and Physician Assistant Studies candidates are strongly encouraged to apply for Early Decision or Early Action.

Regular Admission

Priority deadline: february 1.

Regular Admission is the option most students choose. There are no restrictions on the number of colleges you can apply to, and you are not obligated to attend a specific college. Regular Admission gives students more time to optimize their applications by including additional grades or improved SAT results. Applicants are notified about their admission status later than those who apply Early Decision or Early Action; the tradeoff is having extra time to weigh all of your college options.

Review of Applications

Although applications may be submitted as early as August 1, committee review does not begin until October 1. Students applying for either Early Action or Early Decision will be the first to receive admission notification with Regular Admission decisions rolled out after.

Consistent with the principles of our founding, the King's College admission process is need-blind and based on a holistic approach to student assessment that considers academic performance, standardized exams (SAT/ACT), and strength of schedule. This approach goes beyond the typical assessment of academic qualifications to include other measures, such as leadership characteristics, personal interviews, and letter(s) of recommendation, all of which play a critical role in allowing the College to find students who will benefit most from a King's education.

We will consider your SAT/ACT scores if you choose to submit them, but they are not required for admission . We strongly suggest students submit SAT/ACT scores if they are applying to the Occupational Therapy or Physician Assistant program.

A completed application includes:

• A completed King's College application or Common Application for admission (online applications do not have an application fee)
• Official high school transcripts
• SAT/ACT scores (if you are not submitting scores, you must select "Test Optional" on the application)

Application Guidelines For Transfer Students

Once we have reviewed your application, we will notify you within one to four weeks depending upon early action or rolling admission choice. Transfer students should make sure their application includes:

• Official college or university transcript(s) for credit evaluation

Application Guidelines For International Students

June 1 is the preferred application deadline so that the I-20 (F1 Visa) process may be completed in a timely manner. Applications may be submitted after September 15 and are reviewed on a rolling admission basis. A completed application includes:

• Official transcripts (high school/college)
• English proficiency (SAT/ACT/TOEFL/IELTS)
• Foreign National Bank Statement
• Foreign National Financial Declaration Form
• Personal Statement

Final High School Transcript Requirement for All Applicants

King’s College requires students who have accepted their offer of admission to provide documentation that indicates the student's high school completion status.

Submitting Final High School Transcripts

Incoming students must provide a final high school transcript or equivalent upon graduation. Provide one of the following documents that indicates your high school completion status:

• A copy of your final official high school transcript that shows the date when the diploma was awarded. To be considered official, the transcript must be sent directly to King’s College from the high school. Official high school transcripts need to be provided upon graduation for incoming first-year students.
• A state certificate or transcript received after you passed a State-authorized examination that the State recognizes as the equivalent of a high school diploma (GED test, HiSET, TASC, or other State-authorized examination).
• If you are a homeschooled student and the law in your home state requires you to obtain a secondary school completion credential for homeschool (other than a high school diploma or its recognized equivalent), a copy of that credential.
• If the law in your home state does not require a homeschooled student to obtain a secondary school completion credential for homeschool (other than a high school diploma or its recognized equivalent), a transcript or the equivalent, signed by your parent or guardian, that lists the secondary school courses you completed and includes a statement that you successfully completed a secondary school education in a homeschool setting. If you are unable to obtain the documentation listed above, please contact us immediately.
• If you completed secondary education in a foreign country, a final high school transcript, a copy of the "secondary school leaving certificate" or other similar document. Academic records must be original official records, with a seal and signature in ink of an authorized official of the institution or examining board issuing the records, or an exact copy which has been certified by the authorized institutional official or examining board. The seal and signature must appear as original. We require copies of both the front and back of all academic documents. Documents in a language other than English must be accompanied by official English translations.

King’s College is committed to equal opportunity in the admission of students, in administration of its educational program and activities, without discrimination based on race, national or ethnic origin, religion, gender, marital status, sexual orientation, age, or disability, in its programs, activities, or employment practices, as required by Title VI, Title IX, and Section 504. Questions should be directed to the Equal Opportunities Officer, 133 North River Street, Wilkes-Barre, PA 18711, or by calling (570) 208-5925.

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Student FAQs

The RD1 form should be submitted four months before you intend to submit your thesis to the Research Degrees Examinations team (RDET)

As of 11th April 2022, the way you submit your RD1 form has changed, see below for steps and guidance

Your RD1 submission is now undertaken using  Student Records

The four months commences when the online form reaches the RDET

You should complete your RD1 online now via  Student Records

When you submit the form it will be sent to your supervisor, who must complete their section and provide examiner nominations, once your supervisor submit's the form it will be recieved by the Research Degrees Examinations team, this is when the four months commences.

No - this is just a guide, however please keep the Research Degrees team updated

Under no circumstances should you exceed your registration period and if you are unsure about this date, you must check with your relevant Faculty Office.

Your supervisor will need to complete an exemption form, which will need to be approved. The PGR exemption process is managed by the Centre for Doctoral Studies and can be found here . The process can be found under the PGR Exemption Requests tab and details the full instructions including the downloadable Exemption Form.

All students should submit by their registration deadline, in cases where you have missed your deadline, your supervisor will need to complete an exemption form to permit you to exceed your deadline.

The PGR exemption process is managed by the Centre for Doctoral Studies and can be found  here . The process can be found under the PGR Exemption Requests tab and details the full instructions including the downloadable Exemption Form.

Your supervisor will nominate two examiners and provide their full details on the RD1 - examination entry form.

Once you have submitted your RD1 - examination entry form, it can take up to two months to process the form and receive all the approvals.

Once your examiners have been approved and appointed, they will be sent a confirmation of approval email which the student and supervisor are copied into.

If any further information is needed, we will contact you or your supervisor.

You can request this by sending an email to  [email protected]  requesting a “disability note for examiners”. The Disability Support Team will contact you to arrange a discussion about what should be included in the disability note for examiners.

You can request this by sending an email to [email protected] requesting a “disability note for examiners”. The Disability Support Team will contact you to arrange a discussion about what should be included in the disability note for examiners.

You should speak to your supervisor to ascertain what sort of referencing style is used within your Faculty. The library also provide guidance on referencing

For more information on referencing, please click the link below:

• Library guide to referencing

See instructions on Format of thesis and Binding

Guidelines on a Thesis Incorporating Publications

We cannot recommend a particular binder, however we do have a list which can be found here:

• List of binders

Yes - you may spiral bind the copy for your examiners

See information on binding below:

• Format of thesis and Binding

The library no longer offer binding services, therefore spiral binding will need to be done at a binding company.

All students are required to email a PDF version of their thesis to [email protected] for their examiners and soft bound copies only if the examiners request them.

Please see Stage 4 in our stage by stage guide for more information on thesis submission

• Stage 4 - Thesis submission

All students are required to email the PDF version of their thesis to [email protected] no later than their registration deadline, regardless of whether the deadline falls during the weekend or office closure.

Soft bound copies

If examiners require soft bound copies then these should be submitted on the same day as your deadline if it falls during the working week. For deadlines during the weekend and office closure the soft bound copies should be submitted by the next working day.

Students can either compress their thesis before emailing providing it does not alter the formating or alternatively use OneDrive, SharePoint or another file transfer service to send large documents to the Research Degrees Examinations team

Theses can only be dispatched once the examiners have been approved and appointed. When examiners have been approved a confirmation of approval email will be sent to them with the student and supervisor copied into the email.

If you have not received the dispatch email confirming dispatch of your thesis to the examiners within two weeks of your thesis submission then please contact [email protected]  

A new RD1 - examination entry form should be completed and submitted two months prior to resubmitting your thesis for re-examination.

A new RD2 form should be submitted to the Research Degrees team when resubmitting your thesis

For further information on re-examination see below:

• Re-examination

Students should apply for a restriction of access only once they have been examined and awarded. The application can also be completed when submitting your final e-thesis to the library.

Please note: a copy of the form is emailed to the library when you submit it.

Please see below for information on the restriction of acess and for the online form:

• Restriction of access

Please note that only the Research Degrees team are permitted to dispatch the thesis to the examiners.

Under no circumstances should the student or supervisor send the examiners a PDF or soft bound copy of their thesis.

Please note: failure to comply with the above could invalidate the examination.

When the Research Degrees team send the dispatch email to your examiners both the student and supervisor are copied into the email. Following this email your supervisor will need to arrange the Oral Examination. The Research Degrees Examination Office are not involved in the organsiation of the Oral Examination and unfortunately we cannot answer queries about it. 

Please note: the oral examination should not be organised before the dispatch of the thesis

Please note: the Research Degrees team do not organise the examination, however please do inform us of when it is taking place by emailing  [email protected] .

This is useful as we can send a reminder to your examiners if we do not receive the full set of completed reports within three weeks of your Oral Examination date.

Your Oral Examination should be organised by your supervisor within 3 months of your thesis being dispatched to the examiners.

Oral examinations are to be held in London as per the academic regulations. Your supervisor will need to agree a time and date with your examiners and inform you of where it will be.

If your supervisor thinks there is any chance the Oral Examination will need to be held outside of London, or not on a King's campus, please contact [email protected]   immediately so we can pass the request to the Research Degrees Examination Board (RDEB) Chair.

Under no circumstances should a student contact the examiners prior to the oral examination, any correspondence should go through your supervisor or the Research Degrees Team.

Please note: failure to comply with the above could invalidate your examination.

Examiners are required to submit the reports within three weeks of the oral examination taking place. However there are a number of processes that follow this and we recomend you familiarise yourself with our stage by stage guide (link below) for a thorough overview of the research degrees examination process.

Please see further information under stage 7 on the Information for Students webpages:

• Stage 7 - Examiner reports and outcomes

When you receive your Outcome email from the Research Degrees team, it will outline how long you have and who you need to send your amendments to.

• For minor amendments (1 or 3 months), the amendments will need to be sent to either one or both examiners;
• For major amendments (6 months), the amendments will need to be sent to either one or both examiners;
• For a re-examination (12/18 months), you will need to resubmit your thesis to the Research Degrees team.

All of this will be detailed in your Outcome Letter, sent via email to you, your Supervisor and examiners.

• For minor (1 or 3 months) or major (6 months) amendments: students are permitted to send their amendments directly to the person responsible for checking them;
• It is useful if you copy [email protected]  in to your submission email so we can make a note on your student record;
• For a re-examination (12/18 months), students are not permitted to send their thesis to the examiners and it must be sent by the Research Degrees team only.

Minor, Major or Re-Examination amendments

If you are experiencing any issues with submitting your amendments to your examiner(s) within the specified time period please talk to your supervisor and discuss the best options. Please do not contact your examiner(s) directly to request an extension. King's College offer the option to apply to the Centre for Doctoral Studies (CDS) for an exemption to the time period given. 

The request process can be found on the Centre for Doctoral Studies here  under the Supervisor Documents and Regulations page. Please go to the final tab, PGR Exemption Requests, where the process is clearly laid out and the Exemption Form can be downloaded.

Please note: that any extension period will always start from the date of your original deadline

Amendments must be approved by who ever is responsible for checking them. The person(s) responsible for checking them should email [email protected] to confirm approval.

Following this your award will be ratified by the Research Degrees Examination Board at the end of the month.

Please note: the deadline for the approval of amendments is the 24th of each month.

Your examiners need to email [email protected] to confirm approval of corrections, without the confirmation email the Research Degrees Examination Board cannot approve your award.

Once the email is received your award will be put forward to the Chair of the Research Degrees Examination Board at the end of the month for approval.

Students are then normally notified of their outcome via email during the first two weeks of the month following approval by the Chair of the Research Degrees Examination Board

Following the approval of your outcome by the Chair of the Research Degrees Examination Board at the end of each month, you will be emailed your final outcome normally during the first two weeks of the month. For students who have been awarded the email will also contain an outcome letter attached.

The Research Degrees team only produce and email a Research Degrees -Award Letter when a student has been awarded, this letter is slightly different to the Confirmation of Award letter produced by Student Services, if you require a physical copy of an award letter then please contact student services at the below link:

• Student Services

Once your degree has been awarded you are required to only submit your final e-thesis to the library submit.

Please note students are no longer required to submit a final hard bound copy to the library

Please see Stage 9 on the Information for Students web page 

• Stage 9 - Award

Please see Stage 10 on the Information for Students web page:

• Stage 10 - Certificates

No - As Research Degrees are not modular a transcript cannot be produced

Graduation ceremonies take place at various times in the year, however to be able to attend you should be awarded.

For futher information on graduation ceremonies please see below:

• Stage 11 - Graduation Ceremonies
• Graduation Ceremonies  

Once you have been awarded and have received your Research Degrees -Award Letter you may use the title of Dr.

The Research Degrees team cannot answer any queries about fee status, please contact your department or Faculty office with any queries you may have.

Please contact IT services on [email protected] with regards to any queries relating to access to your student record

• Research Degrees
• Supervisors
• Oral Examinations
• Thesis Format
• Coronavirus

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