sfu library thesis submission deadline

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Thesis registration system.

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This website lists thesis submissions that have not yet been added to the SFU Library collection or institutional repository, Summit. If you wish to link to a thesis, use its url in Summit . To submit your thesis to the Library, please log in using your SFU Computing ID and password.

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Thesis and Defence

Keep in mind to submit any forms in the correct signature convention . 

On this Page

• Exam Committee

Defence Process

• Thesis Publication Postponement
• Archived Thesis at SFU Library

Composition of   Exam Committee

Exam Committee is not equivalent to Supervisory Committee .

According to General Graduate Regulation  1.2 , supervisory committee helps the student define and develop a program of studies and reports on the student’s progress to the graduate program committee. The supervisory committee forms  part of  the student’s final examination committee.

The examining committee is to ensure that the student receives a fair and rigorous examination and that the University's policies and requirements are met. 

Please ensure you have updated your supervisory committee by  submitting the paperwork  before requesting for defence. Any inconsistency of the exam committee with the supervisory committee WILL CAUSE DELAY in processing the defence request.

Click to expand section.

Masters defence exam committee.

According to General Graduate Regulation 1.9.1 , The masters examining committee for examinations shall have the following minimum composition :

• A non-voting chair who is a faculty member at SFU, while is not a member of the student’s supervisory committee.
• All members of the student’s supervisory committee.
• An examiner who is a member of faculty, or a person suitably qualified, who is not a member of the student's supervisory committee. 

PhD Defence Exam Committee

According to General Graduate Regulation  1.9.3 , the PhD examining committee for examinations shall have the following  minimum composition :

• A  non-voting chair  who is a faculty member at SFU, while is not a member of the student’s supervisory committee.
• All members  of the student’s supervisory committee.
• An external examiner who shall be specifically qualified in the field of the thesis and not be a faculty member at SFU.

The minimum composition for the supervisory committee consists  the supervisor (or co-supervisors)  and  at least one committee member  chosen in consultation with the student. The committee member must be internal to Simon Fraser University serving as a faculty member, adjunct professor or research associate. A suitably qualified individual who is not in those positions (eg. professors external to SFU) may be eligible to serve as an additional committee member (i.e. you must have an internal committee member to include an external committee member) . 

Scheduling defence is a rigorous process with lots of deadlines. Please allow at least 3 business days of turnaround time for the graduate program committee chair's signature for any forms. Therefore, we encourage you to include the turnaround time into the deadlines mentioned in this section, or submit any finalized paperwork and forms as soon as they are ready. 

SUBMIT PAPERWORK

If you wish to defend, discuss with your supervisor and the following documents should be  submitted by your supervisor on behalf of you. 

• Form for Masters Defence 
• Form for PhD Defence
• Finalized Version of Student's Thesis for PhD, or Thesis Abstract for MASc
• A full, comprehensive external examiner CV if the examiner is not from SFU; or
• A bio for non-faculty committee members being added
• All research plans involving human or animal subjects must receive ethics approval. Read more on GS' website .
• A project will be scheduled for Research Ethics Board (REB) review only when the Office of Research Ethics (ORE) determines that the information and materials submitted are sufficient to enable the REB to make an informed review of the ethical acceptability of the research.
• The letter should expire after proposed defence date, or else the request will not be approved. 

For MASc students, completed paperwork must be provided to the Graduate Program Assistant  a minimum of 4 weeks  prior to your defence. 

For PhD students, completed paperwork and your thesis must be provided to the Graduate Program Assistant  a minimum of 6 weeks  prior to your defence.

*The deadline for PhD defence is a HARD DEADLINE ; we will need to allow as much time as possible for the external examiner to review the thesis since their participation is voluntary. 

There is no guarantee your request will be approved if the request is submitted less than 4 - 6 weeks prior to your proposed defence date. We encourage you to submit the paperwork early for admirative processing. For more information, please visit GS’s website:  Masters Defence    PhD Defence .

Do not forget to  apply for graduation . The deadline to apply for graduation can be found on  GS's website .

AFTER SUBMITTING THE PAPERWORK

The request will follow the process below:

• Graduate Studies (GS) will the review and approve the request and confirm the thesis is ready to be defended.
• The Graduate Program Assistant will proceed with room booking if the defence is held in-person.
• For PhD defences, GS will distribute the thesis to the exam committee. 
• For MASc defence, the supervisor should distribute the thesis. 
• Graduate Program Assistant will send reminder to exam committee and advertise the defence to the School one week prior to the defence. 

POST DEFENCE

• You will revise your thesis and get approval from your supervisor about the revision completion.
• Your supervisor will sign the  Results, Approval & Degree Recommendation (RAD)  from and return the form to the Graduate Program Assistant for the Graduate program Committee chair's signature. The assistant will send a copy of the signed form to you afterwards.
• You will submit the finalized version of your thesis to the library's  Thesis Registration System by   deadline , along with the RAD form. For the Fall term, the deadline is the last working day before the holiday closure (usually December 23 or 24) at 12 noon (PST). 

PREPARING THE RAD

• The RAD form will be prepared and send to the exam committee chair by the Graduate Program Assistant prior to the defence.
• The student completed the defence. The exam committee shall provide comments to the student thesis and vote for the result.
• The  exam committee chair shall collect the signatures of all exam committee members  during the defence on the RAD form "examination result" section, then  return the signed form to student's supervisor . 
• The  supervisor  shall sign under "approval & degree recommendation" section and send the RAD to Graduate Program Assistant at  [email protected] .
• The Graduate Program Assistant will return the RAD form signed by the graduate program committee chair to the supervisor and the student.
• The student makes the subsequent changes to the thesis with the exam committee's comments and submit the finalized thesis.

As per the Library and Graduate Studies' update, the graduate program committee chair's signature is NOW REQUIRED upon students' thesis submission. 

For assistance with defence procedures, please email the Graduate Program Assistant at  [email protected] .

Thesis publication postponement 

A  postponement  will delay the inclusion of a thesis in the institutional repository for a period of 12 months from the end of the term in which the thesis is submitted to the Library, in order to protect confidential commercial information, patentable material, pending application, or where immediate commercial publication in a restrictive venue is anticipated. 

A postponement request should be made in writing at least 30 days  prior  to submission of the thesis to the Library.  The submission process and timeline remains the same, however, a copy of the thesis or project shall not be made available in the Library institutional repository during the restricted period.

In order to receive a postponement, please complete the  Thesis postponement of publication request form  and email it to  [email protected] . If approved, this form needs to be included in your submission to the library thesis registration system and “Postponement being requested” must be selected to “yes.” Please also email  [email protected]  with your approved postponement form attached so that the library can set the postponement.

Note: If these steps are not followed, your thesis will be published and accessible online.

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Mechatronic systems engineering.

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Please read this page in full before submitting a request.

Mse thesis defence guide.

⌚ 15 min read 📆 Last updated: March 2024

💻 Make sure you are enrolled in your thesis course

Students need to be enrolled in their thesis course every term, including the term in which they are defending their thesis .

MSE 898 - MASc Thesis

Upon admission to the MASc program, students must enroll in this course each term until they defend their thesis.

Graded on a satisfactory/unsatisfactory basis.

Prerequisite: N/a

MSE 899 - PhD Thesis

Upon completing their Qualifying Examination, all PhD students must enroll in this course each term until they defend their thesis. 

Prerequisite:  MSE 890 - PhD Qualifying Examination (PhD students must pass their Qualifying Exam before defending their thesis.)

💻 Finish writing your thesis

The Library's Theses Office assists students with formatting their theses for submission to the Library and for publication. Students must follow the formatting rules outlined on the Library's Thesis Resources page prior to submitting their thesis to MSE.

You can find information on copyright, ethics approval, and thesis intake appointments on the Library's website.

Another good resource is Graduate Studies' website:

• Doctoral degree thesis
• Master's degree thesis

✅ Send your thesis to your supervisory committee

Once you have completed your thesis, please share it with your supervisory committee as soon as possible. Your committee members will need time to review your thesis and confirm with you that it is ready to be defended.

Examiners (internal or external to SFU) are not a part of your supervisory committee. Supervisory committee members cannot serve as examiners on examining committees as per GGR 1.9.1c .

Students are not allowed to contact their external examiners. If you are a PhD student, your thesis will be shared with your external examiner by the Graduate Studies office.

📅 Schedule your defence consulting your committee

Finding a date when all your examining committee members are available could be a difficult task. Please make sure to discuss possible dates with your committee as soon as possible. It is common for external examiners (applicable to PhD students only) to join from another time zone.

The defence should be scheduled at least 5 business days before the library deadline. This will allow you to have enough time to work on potential revisions.

Defences should be scheduled at least 5 business days before the library thesis submission deadline.

Please schedule your defence during MSE admin staff's office hours , Monday to Friday 9am-4pm (excluding Canadian statutory holidays, when the University is closed). Should you wish to defend outside of this window, your Supervisor or defence chair will be responsible for facilitating the meeting.

🎓 Apply for Graduation

Students need to apply to graduate through the goSFU in order to graduate.

When to Apply?

You can apply for graduation before defending your thesis. Please refer to the Dates + Deadlines page for the current term's deadline.

Checking the status of your application

Please refer to the Completing + Graduation page for instructions on checking the status of a previously submitted application.

Graduation application deadline for the Spring 2024 term is  

April 19, 2024

Apply for graduation, 📘 postponing thesis publication, do you need the publication of your thesis to be postponed due to ip concerns or a pending patent.

If you wish to postpone your thesis publication, you must submit a request form at least 30 days before your defence . Please follow the instructions on the Thesis Regulations + Forms page.

"A postponement will delay the inclusion of a thesis in the institutional repository and from copying for a period of 12 months from the date of examination of the thesis. Postponement requests are normally approved if made for the following reasons: if there is real and immediate risk to researchers or collaborators; patent pending or protection of intellectual property; publication pending in restrictive venue. A postponement request must be made in writing prior to the submission to the Library." GGR 1.11.3

Submitting a postponement request does NOT change your library thesis submission deadline. Students who wish to postpone their thesis publication date are still required to submit their theses by the same library deadlines as students who do not wish to postpone their publication.

📥 submit your thesis defence request.

MASc students need to submit their requests at least

before the defence date.

MASc Thesis Defense Documents

• Examining Committee Form (will be submitted by your supervisor)
• Academic Progress Report
• Thesis (final version)
• Ethics Approval Letter (if applicable) If you need to change the thesis title after the ethics approval letter has been granted, an updated letter must be requested and submitted along with the original ethics approval letter.
• Thesis publication postponement form (if applicable)

PhD students need to submit their requests at least

PhD Thesis Defense Documents

• External Examiner's CV (submitted by your senior supervisor)
• Thesis presentation slides (will be shared with your external examiner)

Please submit your thesis defence request (including the required documents) via CourSys using the link below.  Requests and/or documents submitted via email are not accepted.

CourSys: Submit Thesis Defence Request

• Once you submit your thesis defence request on CourSys, your Graduate Program Assistant will make sure that the forms are filled out correctly. Signatures typed with a handwriting style font or missing information can delay processing.
• The GPA will forward complete thesis defence requests to MSE Graduate Program Chair for approval and signature.
• The GPA will then forward the GPC-approved defence request to Graduate Studies office. Students will receive email confirmation from MSE when the thesis defence request has been forwarded to GS.

👩‍🏫 Attending Your Defence

Remote defences.

The candidate will be added to the Zoom meeting as an alternative host, so you will be able to start your own meeting. Once the defence chair joins the call, they will be made "host" of the call.

In-Person/Hybrid  Defences

The room will be available to you 1 hour prior to your defence time. Please arrive early to claim your lapel mic and do a tech check. If you experience technical difficulties, you can call the IT department using the landline phone located near the classroom door.

Doors will be closed during your defence, so late comers may not be allowed in. Late guests may be allowed to enter the Zoom room on the defence chair's discretion.

Video and audio recordings of defence proceedings are strictly prohibited according to the Graduate General Regulations.  The public portion of the examination can be recorded if permission is sought ahead of time. All members of the examining committee and the student must agree. All the participants including the audience must be aware of the recording. Please email  [email protected]   for approval.

📝 Potential Thesis Revisions

• It is common for an examining committee to ask students to revise their thesis after the defence. Please account for the time you might need to spend on revisions prior to submitting your thesis to the Library.
• Your RAD form (filled + signed) will be emailed to you by your GPA once it has been signed by your examining committee members, your supervisor and the GPC. Note that your thesis revisions need to be complete in order to receive supervisory signature.

Results, Approval, and Degree Recommendation form is required to submit your thesis to the library and have your thesis course grade entered into the system.

📚 Library Thesis Submission

Make sure to defend as early as possible in the term to meet your library thesis submission deadline and avoid postponing graduation..

Students are required to submit a digital copy of their thesis and their RAD form to the SFU Library in order to fulfill part of their graduation requirements.  Thesis submission deadlines  and more information can be found on the Library's website.

• Make sure to account for any time that you may need to spend on revising your thesis after your defence.
• Students who do not submit their thesis to the SFU Library by the regular end-of-term deadlines will receive an "IP" (in progress) grade for their MSE898/899 MASc/PhD Thesis course, and will have to enroll in their thesis course again the following term (which implies being responsible for tuition and fees for this term).
• In this following term, you may be eligible for an early completion refund  if you submit your thesis to the library by the early deadline (usually at the end of the first month of term)

Upon a successful completion, the thesis must be submitted to the library no later than the end of the subsequent term . ( GGR 1.10.2 )

📜 Credential Completion Letter

A credential completion letter is an official document confirming that a student has completed all of their degree requirements, and they are ready to graduate. It is often requested by international students for immigration* purposes. CCLs will be available via your goSFU account once the following steps have been completed:

• Thesis + RAD form have been submitted to the library by the student
• Final grade for the thesis course (MSE 898 MASc Thesis or MSE 899 PhD Thesis) has been posted by Graduate Studies
• Graduation application has been approved by Graduate Studies

The credential completion letter is only available  after your graduation application has been approved by GS and before your degree is awarded by the Senate . Once your degree is awarded, the credential completion letter will no longer be available as your Senate letter and/or degree parchment will act as proof of degree completion.

*If you have immigration related inquiries, including but not limited to the Post Graduate Work Permit, please get in touch with SFU's International Student Advisors .

Simon Fraser University Engaging the World

Computing science.

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ADMISSION  

Application Deadlines

• Application deadlines for the Master of Science in Professional Computer Science Program can be found  here .

Before Applying

Before submitting an application, you should read carefully about:

• SFU's Graduate Studies Application Process  - You will need to submit your application through SFU's graduate application system, goGRAD .
• Becoming an SFU Graduate Student
• Graduate Studies Admission Requirements  for Graduate Programs
• School of Computing Science Admission Requirements
• Frequently Asked Questions about the program
• Information about Financial Support 

Application Checklist

Please note that you are required to fulfill admission requirements as laid out by both Graduate Studies and the School of Computing Science.

Admission Requirements

Admission to the graduate programs in computer science is competitive: only the best qualified applicants are offered a seat. Therefore, it is imperative that students familiarize themselves with the admission requirements in order to ensure they submit a strong application. 

The minimum requirements for admission to the doctoral program:

a) a master's degree in Computing Science or related field from Simon Fraser University or its equivalent from a recognized institution

b) The School's Graduate Admissions Committee may offer, at its discretion, PhD admission to exceptional students holding only a bachelor's degree and without a master's degree or equivalent in computer science or a related field. In this case, the student should have obtained a cumulative grade point average of at least 3.5/4.33, or a grade point average of at least 3.67/4.33 (A-) based on the last 60 units of undergraduate courses.

MSc (Thesis)

The minimum requirements for admission to the MSc (Thesis) program:

a) a bachelor's degree from Simon Fraser University or its equivalent from a recognized institution with  a cumulative grade point average of at least 3.0/4.33 (B),

b) The School's Graduate Admissions Committee may offer, at its discretion, M.Sc. admissions to exceptional students without an undergraduate degree in computer science or a related field.  Students must demonstrate, at a minimum, competence in computer science at the third year level equivalent to CMPT 300 (Operating Systems 1), CMPT 307 (Data Structures and Algorithms) and CMPT 354 (Database Systems and Structures).

MSc (Accelerated) 

The minimum requirements for admission to the MSc (Accelerated) program:

a) Students enrolled in a bachelor's degree program at SFU are qualified to be admitted into the Accelerated Master's program in the School of Computing Science provided that they have satisfactorily completed at least 90 credits of undergraduate work with a cumulative GPA of at least 3.67/4.33 including at least 24 credits of upper division CMPT course work.

b) To be admitted to the program, the student must submit evidence, usually reference letters, from qualified referees demonstrating the student’s ability to undertake advanced work in the area of interest.  Students must also satisfy typical admission requirements set by the graduate program committee.

MSc (Professional Master’s Programs)

Please visit the Professional Master's Program  admission requirements page

SFU-ZJU Graduate Dual-Degree Program (GDDP)

Applicants must be admitted to one university, and then apply and be admitted to the partner university.

To qualify for admission, students must satisfy the usual admission requirements as specified by each university. The university of first admission will be referred to as the student's 'home' university. Students whose home university is SFU are called SFU students, while those whose home university is Zhejiang University are called ZJU students.

For Masters within the GDDP with SFU as your home university, please refer to MSc (Thesis)  admissions requirements.

For PhD within the GDDP with SFU as your home university, please refer to PhD admissions requirements.

All those interested in a graduate program at SFU must complete an online application  to Graduate and Postdoctoral Studies. Each application must include all of the following:

• Online application form
• All post-secondary transcripts
• CV/Resume 
• Three letters of recommendation
• Statement of purpose
• English language competence exam results

English Language Competency

The language of instruction, examination, and communication in the professional master's program in computer science is English. Students whose primary language is not English must meet SFU's English proficiency requirements as set out in the Graduate General Regulation 1.3.3 . Applicants who have completed a degree at a recognized post-secondary institution where the language of instruction and examination is English in a country where English is the primary language are not required to submit proof of English proficiency. Please view the list of accepted countries here .

All other applicants are required to provide proof of English proficiency. For more detailed information on the requirements, please visit the Graduate Studies page on English Language Requirements .

Conditional and Qualifying Admission

In exceptional circumstances, a student may be admitted with lower formal qualifications when there is significant professional experience relevant to the proposed area of scholarship. Please do not contact us about waiving the requirement. Instead, use your application materials (your CV, statement of purpose, etc.) to make the case that your professional experience is relevant and should be considered along with your GPA.

The School's graduate admissions committee may also, at its discretion, offer admission to the program to exceptional students whose undergraduate degree is not in computer science or a related field. Such students typically make up for the lack of program-specific education through relevant work experience, course work, or certificates, diplomas, etc.

For more information on qualifying and conditional admission, please view Graduate Admissions Regulations 1.3.8  and 1.3.9

Please note: Conditional and qualifying admission is offered only in exceptional circumstances.

Application Fee Waivers

The SFU School of Computing Science will consider waiving the application fees for applicants from least developed countries , as identified by the UN, as well as applicants from countries affected by crisis, who have a strong likelihood of being admitted. If you wish to be considered for a need-based fee waiver, please reach out to your potential supervisor to nominate you to be considered for one. Please do not contact the School directly to request a waiver, the nomination must be made by your potential supervisor.

You can review all current faculty in the School of Computing Science here .  

Decision Timeline

Admission offers are sent out on a rolling basis following the application deadline. Please note that we are unable to provide application status updates. Applicants will be notified via email once a decision has been made. All Fall applicants should receive a decision by the end of April. All Spring applicants should receive a decision by the end of November.

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Final Program Requirements: Graduate Project or Thesis

The graduate thesis.

Qualified students may pursue the Thesis Option (LArc 500: 7 credits), rather than the Graduate Project; or may elect to pursue the Thesis Option after they complete and defend their Graduate Project. (This option provides the student the opportunity to create a publishable journal article with the Major Professor or engage in further documentation and exploration of the Graduate Project topic.) Students must have completed an approved Research Methods course prior to beginning the their thesis.

The Thesis Proposal

The proposal for the Thesis topic is developed with the student’s Major Professor and begins with the submission of a simple one-two page document addressing the Thesis Topic, Thesis Question, Thesis Motive or Rationale, Research Methodology or Strategies and Application, Ultimately the students produces a multiple page document that also includes a Literature Search and Bibliography. Individual Major Professor’s may specify other components. (MLA students will benefit from reading Landscape Architecture Research, Inquiry, Strategy, Design , Deming and Swaffield, Wiley Press, 2011.)

University of Idaho Thesis Guidelines and Format

There are specific guidelines published by the College of Graduate Studies (Thesis Dissertation Handbook) that detail the timeline, process and final format for the Graduate Thesis. Students must conform to these if they choose the MLA Thesis Option. The following forms with instructions are available at www.uidaho.edu/cogs/forms :

• Authorization to Submit Thesis or Dissertation
• Appointment of Major Professor and/or Committee Form
• Request to Proceed with Final Defense 
• Committee Change
• Thesis/Dissertation Handbook

Thesis Defense

Deadlines and products for the Thesis Defense are outlined in the College of Graduate Studies Student Handbook. In addition to these requirements each student must schedule a defense of the thesis and deliver a presentation that communicates the overall thesis question, process and conclusions. Each student must also produce an “E” size poster for the purposes of display that includes at the minimum: an Abstract, Thesis Problem Statement, description of Research Methods and Process, Research Conclusions, Application and Selected Bibliography and Glossary of Terms.

The Graduate Project

Students pursuing the graduate project option must have completed at least two of the four MLA graduate studios as well as an approved Research Methods course. The Graduate Project is developed with advising from the student’s Major Professor and typically includes a design application component that demonstrates how the student’s research impacts design process and product. Often the graduate project develops from work in preceding graduate studios, addressing and researching specific issues in greater detail. Emphasis is placed not only on the theoretical framework of the project, the quality of the design project but also the effective communication of the project.

The Graduate Project Proposal

The proposal for the Graduate Project topic is developed with the student’s Major Professor and begins with the submission of a simple one-two page document addressing the project Topic, important questions and issues, rationale, methodology and design application, Ultimately the students produces a multiple page document that also includes a Literature Search and Bibliography. Individual Major Professor’s may specify other components. (MLA students will benefit from reading Landscape Architecture Research, Inquiry, Strategy, Design , Deming and Swaffield, Wiley Press, 2011.)

Graduate Project Defense and Submission

Deadlines and products for the Graduate Defense typically follow those of the Thesis Option. Individual Major Professors may require specific products or the defense of the graduate project however each student is required to schedule a defense and deliver a presentation that communicates the overall objectives of the graduate project and demonstrates successful application of the student’s research. Each student must also produce an “E” size poster for the purposes of display that includes at the minimum: an abstract, problem statement, description of research methods and process, research conclusions, design application, selected Bibliography and Glossary of Terms.

Thesis vs. Project

Use the left panel to access the information that interests you, but don't hesitate to contact us by using the information below, if you have any questions..

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Address: Landscape Architecture, AA 207 P.O. Box 442481 Moscow, ID 83844-2481

Phone: 208.885.7448

Fax: 208.885.9428

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The Thesis Submission Process [Online]: 2022-11-30

This workshop is in the past and registrations are unavailable.

All times are Pacific Time Zone (Vancouver, BC, Canada).

About the workshop

After you have defended, the final step for graduation eligibility is submitting your thesis, project, or extended essay(s) to the Library. This workshop will walk you through the thesis submission process .

You will learn:

• How to log into the Thesis Registration System (TRS)
• What documents are required to upload to the TRS
• What “if applicable” documents you need to upload to the TRS
• What happens after you have submitted

Note: A good time to take this workshop is sometime during the semester that you’ll be defending or sometime after you know when your defence date is.

Import this workshop into a calendar

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College of Graduate Studies

Physical Address: Morrill Hall Room 104

Mailing Address: College of Graduate Studies University of Idaho 875 Perimeter Drive MS 3017 Moscow, ID 83844-3017

Phone: 208-885-2647

Email: [email protected]

Thesis and Dissertation Deadlines

Congratulations on getting close to completing your graduate degree at the University of Idaho. Please note our dates and deadlines below to ensure you graduate on time.

Deadlines subject to change if the University calendar is adjusted. Please keep an eye on your Vandal email for updates.

Guide to Degree Steps

1. apply to graduate.

Plan ahead to graduate this term. Applying to graduate early saves you money and stress. Do you have your committee on file? Is your study plan approved? Are you registered? Have you looked at the thesis handbook and quick guides?

2. Ph.D. Request for Defense

Dissertation defenses must be requested two weeks prior. Thesis defenses should be requested a minimum of 48 hours prior.

3. Last Day to Defend to Graduate

All defenses must be completed by this date to graduate this term.

4. Final Draft Approved by Administrator

This is the date to have the COGS administrator approve your document, and NOT a submission date. Successful graduates submit their final version at least 48 hours prior to this date.

5. Committee & Dept. Approval

Your document must be approved by your committee and department chair in ETD ProQuest by 5 p.m. on this day to graduate this term.

Information on Each Deadline

Request to proceed.

Submit your Request to Proceed with Final Defense Form  two weeks prior to your final defense.

Doctoral students must turn in their request to proceed form 10 business days before the defense.

Thesis students may turn in their request to proceed form as late as one working day before the defense, although it is recommended to submit the form two weeks prior to allow sufficient time to prepare for the defense and to give COGS the chance to double check that graduation requirements are in order.

Final Defense

Final day to complete a successful final defense.

Please note the availability of faculty members and staff when considering a Summer graduation. Some departments do not have faculty members available during this term. Communicate with committee members early and be sure that everyone can be present to support a defense, review your drafts, and authorize the submission of your Thesis or Dissertation during this time.

Final Version to ETD

Deadline to submit the final version of your document to ETD (this is the fully revised — both content and format — version that will be published online).

Note: If you do not meet this deadline, there is no guarantee that the ETD administrator can authorize your final submission before the end of semester deadline.

Final Approved/Authorized Version in ETD

Deadline to complete the ETD Checklist and receive final approvals of your document in ETD including Department Administrator and the COGS ETD Administrator. Not providing adequate time for approvals could delay your graduation term.

Non-Thesis Project Report

Deadline for major professors to submit the Non-Thesis Project Report to the Registrar.

*Date adjusted due to holiday.

Non-thesis Reports must be entered by Major Professors in Workflow by Friday on the last day of the graduating term. See Date of Degree for reference. 

Student should complete the exit requirement two weeks before the end of the term.