submitting thesis late

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CAREER FEATURE
08 October 2019

Don’t miss your PhD deadline

Nic Fleming 0

Nic Fleming is a freelance writer based in Bristol, UK.

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Horror stories about the final weeks, days and hours before a thesis submission deadline are common among people with PhDs in both the sciences and humanities.

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Nature 574 , 283-285 (2019)

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York Graduate Research School

Submit your thesis

Guidance on the submission and deposit of theses for research degree programmes

Late submission - or failure to deposit your thesis - constitutes failure of your degree. In cases where exceptional circumstances exist, you may apply for an extension to your submission deadline in advance of your deadline; a pending extension request is not sufficient.

The submission and deposit of theses is governed by Regulation 2.7 and section 12 and section 13 of the Policy on Research Degrees.

Submission and deposit of your research thesis is a formal process, like sitting an examination, and because of this, it is very important that you read these guidelines carefully.

[email protected] +44 (0)1904 325962 Student Hub, Information Centre Basement, Market Square

The name of your school, department or centre must be used on the title page. The name must appear exactly as follows:

Archaeology
Arts and Creative Technologies
Business and Society
Computer Science
Conservation Studies
Economics and Related Studies
English and Related Literature
Environment and Geography
Health Sciences
History of Art
Language and Linguistic Science
Mathematics
Medieval Studies
Physics, Engineering and Technology
Politics and International Relations
Politics, Economics and Philosophy
Post-War Recovery Studies
Railway Studies
Women's Studies

Submitting for examination

Intention to submit.

You must consult your supervisor before submitting a thesis for examination. You should complete the Notification of intention no less than two months before you plan to submit your thesis:

Intention to Submit form

It is crucial that you complete the form in good time before you expect to submit. You do not need to be over exact in calculating your submission date, provided that you adhere to your deadline for submission.

All PGRs who started on or before 31 March 2021 and will submit from 30 December 2020 onwards will have the option of submitting a short Covid impact statement to give contextual information about the effect of the Covid-19 restrictions on their research project/thesis.

Students who are also members of staff

PGRs who are also members of staff employed at Grade 7 or above should be aware that they will have to pay a fee when they submit their thesis for examination. This is to cover the need to appoint two external examiners (see the Policy on Research Degrees for full details). This fee is payable through the online store and must be done so prior to submission.

Final checks

Before submitting your thesis you should check carefully that it is the version you wish to be examined, and that it contains no accidental errors or omissions. Please note that it is not normally possible to retrieve your thesis from PGR Administration once it has been submitted.

Your thesis should be presented in accordance with the University’s requirements, and may not be accepted for examination if it does not. Read how to format your thesis carefully, and in good time before your submission.

You can see your submission deadline in your e:Vision account. You must submit by midnight (UK time) on the day of your deadline (or the next working day, where relevant, see above).

Late submission will result in a fail

There is no flexibility with the deadline, and submissions received at any point after midnight (ie date-stamped the following day) will be counted as late and will normally result in an automatic fail.

Deadlines on non-working days

If your deadline falls on a non-working day (a weekend, English Bank Holiday, or University closure day), you may submit on the next working day.

It is your responsibility to ensure on-time submission of the correct documents

There is no administrative or technical support outside of normal working hours. Therefore, you are strongly encouraged to submit before 5pm on the day of your deadline, and if you decide to submit after 5pm, you do so at your own risk .

Uploads of large files can take time and be problematic, so you must allow at least three hours for the upload process. Please note: the absolute deadline is midnight, and if the upload is started before midnight and completes after midnight, it will be counted as late.

Please note that the following will not be considered as acceptable grounds for a late submission:

a) you submit the wrong document (eg an incomplete and/or earlier draft of your thesis);

b) you submit the wrong file type or a corrupted file;

c) you did not allow sufficient time (at least three hours) for the upload process;

c) you claim technical issues on behalf of the University without proof of an error message / system failure on the University network.

You need to submit your thesis to PGR Administration via the University's Deposit drop-off service.

HOW-TO: Electronically submitting your thesis

What happens once I have submitted my thesis for examination?

PGR Administration will forward your thesis to your examiners. If you are a PhD, MPhil or EngD student, your department will then contact you, if it has not already done so, to arrange the oral examination. An oral examination may also be required for MA or MSc (by Research) students; your department will be able to advise.

If you are resubmitting your thesis following a revise and resubmit outcome ('referral'), please see the relevant section below.

Submitting after corrections

If you receive a corrections outcome at examination, whether for the same or a lower award, you should follow these instructions. If you receive a revise and resubmit outcome (or 'referral') you should follow the instructions in the 'Submitting for re-examination' section below.

You need to submit three documents:

A version of your thesis with tracked changes*;
A ‘clean’ version with all corrections accepted;
And a document summarising the corrections you’ve made.

All three documents should be submitted as .pdf files and named using the following format: <Student Surname>_<Student Number>_<Description>.<File Extension>

File 1: Smith_123456789_CorrectedThesisTracked.pdf

File 2: Smith_123456789_CorrectedThesisClean.pdf

File 3: Smith_123456789_CorrectionsSummary.pdf

N.B. Where files need to be split across multiple drop offs due to size, use “_1”, “_2”, at the end of the file name to differentiate between files, eg Smith_123456789_CorrectedThesisTracked_1, Smith_123456789_CorrectedThesisTracked_2, etc.

* When saving a tracked .doc(x) document to .pdf, ensure that 'Document showing markup' is selected under 'Options' - this should be the default setting.

Before submitting your corrected thesis you should check carefully that it is the version you wish to be reviewed, and that it contains no accidental errors or omissions. Please note that it is not normally possible to retrieve your thesis from PGR Administration once it has been submitted.

Your thesis should be presented in accordance with the University’s requirements, and may not be accepted for examination if it does not. Read how to carefully, and in good time before your submission.

Submission must take place within three months (for MPhil/PhD/EngD students) or within one month (for MA/MSc by Research students) of the date on which you were notified of your corrections by PGR Administration.

Late submission constitutes failure of your degree. In cases where exceptional circumstances exist, you may apply for an extension to your submission deadline in advance of your deadline; a pending extension request is not sufficient.

If your deadline falls on a non-working day (that is: a weekend, English Bank Holiday, or University closure day), you may submit on the next working day.

Time of deadline

You must submit by midnight (UK time) on the day of your deadline (or the next working day, where relevant - see above).

However, please note that there will be no administrative or technical support outside of normal working hours. Therefore, you are strongly encouraged to submit before 5pm on the day of your deadline, and if you decide to submit after 5pm, you do so at your own risk.

Since uploads of large files can take time, we also recommend that you allow at least 30 minutes for the upload process. Please note: the absolute deadline is midnight, and if the upload is started before midnight and completes after midnight, it will be counted as late.

a) you submit the wrong file type or a corrupted file;

b) you did not allow sufficient time (at least 30 minutes) for the upload process; or

There is no flexibility with the deadline, and submissions received at any point after midnight (i.e. date-stamped the following day) will be counted as late and will normally result in an automatic fail .

You need to submit your corrected thesis to PGR Administration via the University's Deposit drop-off service. Full instructions can be found in the following guide (although note the file naming requirements are for submitting your thesis for examination - see the 'What do I need to submit?' section above for the naming conventions required for submission of corrected theses ).

What happens once I have submitted my thesis for review?

PGR Administration will forward your corrected thesis to the examinar responsible for reviewing your corrections (normally the internal examiner). Your examiner will check that you have completed your corrections to their satisfaction and then notify PGR Administration. On receiving confirmation of satisfactory completion of corrections, PGR Administration will invite you to formally deposit your thesis with the University. The instructions about depositing your thesis can be found in the section below, but please do not follow them until you have been formally invited to deposit.

Submitting for re-examination

If you receive a revise and resubmit outcome (or 'referral') at your examination, whether for the same or a lower award, you should follow these instructions.

A re-submission fee is payable through the online store in advance of submission. Your thesis will not be accepted for re-examination until this fee has been paid.

In addition to your revised thesis, you must submit a document which details how the revised thesis addresses the points raised by your examiners in the corrections/revisions form.

The document should be sufficiently detailed (including examples where relevant) to show clearly where and how all the points in the corrections/revisions form have been addressed. The examiners may, in addition, require a ‘tracked changes’ version of your thesis.

You will normally need to submit three documents:

A 'clean' version with all changes accepted.
A document summarising the revisions you have made.
A version of your thesis with tracked changes. When saving a tracked document to PDF, ensure that 'document showing markup' is selected under 'options' - this should be the default setting.

All three documents should be submitted as .pdf files and named using the following format:

File 1: Smith_123456789_RevisedThesisClean.pdf

File 2: Smith_123456789_RevisionsDocument.pdf

File 3: Smith_123456789_RevisedThesisTracked.pdf

NB Where files need to be split across multiple drop offs due to size, use “_1”, “_2”, at the end of the file name to differentiate between files, eg Smith_123456789_RevisedThesisTracked_1, Smith_123456789_RevisedThesisTracked_2, etc.

The month/year of submission remains the month/year in which the thesis was first submitted for examination.

Before re-submitting your thesis, you should check carefully that it is the version you wish to be reviewed, and that it contains no accidental errors or omissions. Please note that it is not normally possible to retrieve your thesis from PGR Administration once it has been re-submitted.

Your thesis should be presented in accordance with the University’s requirements, and may not be accepted for examination if it does not. Read how to carefully, and in good time, before your submission.

Submission must take place within twelve months (for MPhil/PhD/EngD students) or within three months (for MA/MSc by research students) of the date on which you were notified of your corrections by PGR Administration.

If your deadline falls on a non-working day (that is: a weekend, English Bank Holiday, or University closure day), you may submit your thesis (and additional documents) on the next working day.

You must submit by midnight (UK time) on the day of your deadline (or the next working day, where relevant - see above).

Since uploads of large files can take time, we also recommend that you allow at least 30 minutes for the upload process. Please note: the absolute deadline is midnight and if the upload is started before midnight and completes after midnight, it will be counted as late.

Please note that the following will not be considered as acceptable grounds for a late submission:

a) you submit the wrong file type or corrupted file

b) you did not allow sufficient time (at least 30 minutes) for the upload process

c) you claim technical issues on behalf of the University without proof of an error message/system failure on the University network.

There is no flexibility with the deadline, and submissions received at any point after midnight (ie date stamped the following day) will be counted as late and will normally result in an automatic fail .

You need to re-submit your thesis to PGR Administration via the University's Deposit drop-off service. Full instructions can be found in the following guide (although note the file naming requirements are for submitting your thesis for examination - see the 'What do I need to submit?' section above for the naming conventions required for re-submission of theses ).

What happens once I have submitted my thesis for re-examination?

PGR Administration will forward your thesis to your examiners. If you are a PhD, MPhil or EngD student, your department will then contact you to arrange the oral examination. An oral examination may also be required for MA or MSc (by research) students; your department will be able to advise.

Within six weeks after submission of the revised thesis, examiners may decide that an oral examination is not required. It is the responsibility of your internal examiner to communicate by the end of this period whether or not a second oral examination is needed.

Depositing your thesis

If a degree is awarded after examination and you have made any corrections required to the satisfaction of the examiners, you must deposit your thesis with the University.

After you have met the requirements for depositing your thesis, you will receive formal notification of the award of your degree from PGR Administration. Your degree cannot be awarded until you have met these requirements.

You must upload one electronic copy of the thesis to White Rose eTheses Online (WREO) . The electronic copy should be in pdf format (or other format acceptable to the University and appropriate to the medium). PGR Administration will advise you of any required amendments to the layout.

Depositing your digital thesis

All theses deposited after examination are available in full for consultation and for reproduction (subject to normal conditions of acknowledgement) unless permission is granted for embargo and/or redaction.

A thesis may be embargoed or made available in redacted form for the following reasons:

intent to publish;
commercial sensitivity;
data protection compliance;
issues of health and safety;
unlicensed reproduction of third-party copyright material ( copyright guidance is provided by the Library);
exemption under the Freedom of Information Act 2000.

A request for embargo or redaction may be made by you and/or your supervisor(s) and/or your funder, subject to a valid reason.

Any embargo period (counting from the date of the Award) should be as short as reasonably possible, ideally no more than 12 months. Where you have been in receipt of any UKRI money , the maximum embargo period is normally 12 months and a convincing case must be made for the approval of any longer embargo.

An embargo of up to 12 months (total period, including any extensions) can be approved by you and your supervisor(s). An embargo of between 13 and 24 months (total period, including any extensions) requires the additional approval of the Graduate Chair. An embargo of between 24 months and five years (total period, including any extensions), requires the additional approval of the Dean of YGRS.

You and your supervisor(s) are jointly responsible for adhering to any embargo or redaction terms agreed with the funder at the outset and/or facilitating reasonable requests from the funder for embargo or redaction once the thesis is finalised.

Please read the policy on embargo and redaction for full details.

Practical guidance on uploading and requesting an embargoed or redacted thesis can be found in the Depositing your thesis guidance document and how to redact your thesis .

For any queries regarding embargo or redaction, email [email protected] .

The University of York Library may incorporate metadata available on White Rose eTheses Online into public access catalogues to increase the visibility of the collection on the web.

If some of your research data is archived and shared in a data repository, you should record the Digital Object Identifier (DOI) for your archived dataset in White Rose eTheses Online (WREO) .

This action will enable others to access any related research data deposited and shared elsewhere.

The DOI (or, alternatively a URL) can be added in the Related URLs field:

To see this image full-size, please right click on it and select Open image in new tab from the pop-up menu.

The Research Data Management Guide provides guidance on archiving and sharing research data and the citing data section includes information on DOIs.

Format, bind and submit your thesis: general guidance

You no longer need to submit a physical copy of your thesis. Please refer directly to the “Submit Your Thesis” section below.

This information is for research students submitting a thesis for assessment. It tells you how to:

format your thesis
submit your thesis
bind your thesis
submit the final copy of your thesis

There are different requirements for students of fine arts, design, architecture or town planning.

Find out more about these requirements

Format your thesis

UCL theses should be submitted in a specific format, this applies to both the viva and final copies of your thesis.

View the thesis checklist

Presentation

In the electronic version of your thesis, hyperlinks (including DOIs) should be functional and resolve to the correct webpage.

We would recommend using Arial or Helvetica fonts, at a size of no less than 12.

Find out more about the accessibility guidelines

If printed, please present your thesis in a permanent and legible format.

Illustrations should be permanently mounted on A4 size paper and bound in with the thesis; you may not use sellotape or similar materials.

A4 size paper (210 x 297 mm) should be used. Plain white paper must be used, of good quality and of sufficient opacity for normal reading. Both sides of the paper may be used.

Both sides of the paper may be used.

Margins at the binding edge must not be less than 40 mm (1.5 inches) and other margins not less than 20 mm (.75 inches). Double or one-and-a-half spacing should be used in typescripts, except for indented quotations or footnotes where single spacing may be used.

All pages must be numbered in one continuous sequence, i.e. from the title page of the first volume to the last page of type, in Arabic numerals from 1 onwards. This sequence must include everything bound in the volume, including maps, diagrams, blank pages, etc. Any material which cannot be bound in with the text must be placed in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis (see Illustrative material ).

The title page must bear the following:

the officially-approved title of the thesis
the candidates full name as registered
the institution name 'UCL'
the degree for which the thesis is submitted

The title page should be followed by a signed declaration that the work presented in the thesis is the candidate’s own e.g.

‘I, [full name] confirm that the work presented in this thesis is my own. Where information has been derived from other sources, I confirm that this has been indicated in the thesis.'

Please see the section below entitled ‘Inclusion of published works in doctoral theses’ for more information about how to indicate when you have re-used material that you have previously published.

The signed declaration should be followed by an abstract consisting of no more than 300 words.

Impact Statement

The abstract should be followed by an impact statement consisting of no more than 500 words. For further information on the content of the Impact Statement, please see the Impact Statement Guidance Notes for Research Students and Supervisors on the Doctoral School's website.

Find out more about the Impact Statement

Inclusion of published works in doctoral theses

If you have included any work in your thesis that you have published (e.g. in a journal) previously, then you will need to insert a completed copy of the UCL Research Paper Declaration Form into your thesis after the Impact Statement. The form, and information about how to complete it is available on the Doctoral School’s website.

Find out more about the UCL Research Paper Declaration Form

In each copy of the thesis the abstract should be followed by a full table of contents (including any material not bound in) and a list of tables, photographs and any other materials. It is good practice to use bookmarking within the PDF of the thesis in electronic form to allow readers to jump to the relevant section, figure, table etc. from the table of contents.

Illustrative material

Illustrative material may be submitted on a CD-ROM. If you wish to submit material in any other form, your supervisor must contact Research Degrees well in advance of submission of the thesis.

Any material which cannot be bound in with the text must be placed either in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis. If it is separate from the bound volume it must be clearly labelled with the same information as on the title page. Each copy of the thesis submitted must be accompanied by a full set of this material.

Submit your thesis

Viva copies.

You must submit an electronic version of your thesis to via the UCL OneDrive . You no longer need to submit a printed copy unless your examiners ask for this.

Find out more on how to submit via the UCL OneDrive

We will check your status and if your examiners have been appointed we will forward the thesis directly to them. They will then be able to download the copy of your thesis to prepare for your exam.

If an external examiner requests a hard copy of the thesis you will need to arrange for this to be printed and submitted to the Student Enquiries Centre during their walk-in operational hours. We will collect your thesis and post it on to the examiners.

If your examiners have not been appointed, your thesis will be held securely until your examiners have been formally appointed by UCL.

Covid-19 Impact Form

We have developed a form for you to submit with your thesis if you wish to declare an impact on your research. The form is optional and your choice to complete it or not will have no bearing on the outcome of your examination. It is intended to set the context of examination and is not a plea for leniency. Your examiners will continue to apply the standard criteria as set out in UCL’s Academic Manual and the joint examiners’ form. Please see the publication from the QAA on Advice on Doctoral Standards for Research Students and Supervisors for further support.

You must submit this form as a separate Word document or PDF when you submit your thesis via the UCL Dropbox as detailed in our guidance above. We will only accept the form if you submit it at the same time that you submit your thesis. This will apply if you are making an initial submission or a resubmission.

Download the Covid-19 Impact Form

Find out more about the Student Enquiries Centre

Your examination entry form must be received and logged by Research Degrees before you submit your thesis.

Find out more about examination entry

Re-submission

If you need to re-submit you must:

submit a new examination entry form to the Research Degrees office at least 4 weeks prior to the expected submission of the thesis
you must submit an electronic version of your thesis to via the UCL OneDrive . You no longer need to submit a printed copy unless your examiners ask for this. Find out more on how to submit via the UCL OneDrive

We will check your status and confirm that your examiners are willing to review your revised thesis. We will then forward the thesis directly to them. They will be able to download the copy of your thesis for assessment.

Submitting as a Non-Registered Student

If you do not submit your thesis by the end of your period of Completing Research Status, your registration as a student will end at that point. Your supervisor will then need to apply for permission for you to submit your thesis in writing to the Research Degrees section, at least 3 weeks before your expected submission date. You will be charged a submission extension fee at the point you submit your thesis.

Bind your thesis

If your examiners have request a printed copy of your thesis, please read the following guidance:

Theses have to be robust enough to withstand the examination process and be easily identified. They will need to have your name on the spine to distinguish them.

All theses (whether soft or hard-bound) must:

be covered in medium blue cloth (e.g. water resistant material)
be lettered in gold up the spine with degree, year, name and initials in the same form as UCL records, with letters 16 or 18 point (.25 inch) - thesis submitted for examination in November and December should have the following year lettered on the spine
have no lettering on front cover of thesis
have the spine text inverted if the front cover is facing up

An example of how your thesis should be presented.

Hard-bound theses must have the pages sown in (not punched) and soft-bound theses should have the pages glued in. Theses submitted in any other form of binding, including ring binding, will not be accepted.

You are responsible for making sure that your thesis is correctly bound by the company you select.

Final copies

UCL no longer requires a printed copy of your final thesis and we will award your degree once you have met the academic conditions and the Library have confirmed receipt of your e-thesis, the Deposit Agreement form, and you have cleared any outstanding fees.

You will need to deposit an electronic copy of your final thesis (and a completed E-Thesis Deposit Agreement form) via UCL's Research Publications Service (RPS). Please ensure that you remove, or blank out, all personal identifiers such as signatures, addresses and telephone numbers from the e-thesis. Any photographs that you have taken should not show identifiable individuals without their permission and any you have taken of children should mask their faces.

If you do wish to deposit a hard copy you can do so by sending it directly to the Cataloguing & Metadata department of Library Services by post, or in person at the Main Library help desk. You will find more information about the process on the existing webpage for e-thesis submission.

Find out more about depositing an electronic and printed copy of your thesis

Submitting your thesis and beyond

Tips on what you need to do before you submit your thesis and beyond.

When you pass the 3-year mark in your PhD candidature (or 1-year mark in your MPhil candidature) you should start preparing to submit your thesis to ensure timely completion. There are several requirements you will need to follow to successfully submit your thesis.

Get organised for your Completion Seminar

All graduate researchers are required to make a public presentation of their research findings at the University in the six-months prior to submitting their thesis for examination. This is called a Completion Seminar and is regarded as an important part of candidature. The seminar should present the objectives, methods, findings and significance of the candidate's thesis research. This is often a departmental seminar. Your supervisors will write a report detailing feedback that can be used for the final draft. Your Completion Seminar should be undertaken at around 3-6 months before you intend to submit. Be proactive and arrange your Completion Seminar ahead of time.

For more information on Completion seminars please go to the Graduate Research Hub page: Submitting my thesis | University of Melbourne (unimelb.edu.au)

Completion seminar requirements can be viewed on the Graduate Research Training Policy (MPF132) policy library. Please note: This policy in the process of being updated .

Preparing your thesis

There is a plethora of information on the GR Hub in regard to:

Writing your thesis
Incorporating your published work in your thesis
Thesis with creative works
Preparation of Graduate Research Thesis Rules
Graduate researchers and digital assistance tools
Research integrity in my thesis

All of which can be found here: Preparing my thesis | University of Melbourne (unimelb.edu.au)

Preparing to submit

Similarly, on the GR Hub there is information on what your need to do before you submit your thesis. Submitting my thesis | University of Melbourne (unimelb.edu.au)

Topics include

Before you submit your thesis IP Guide
Completion Seminar
Creative works
iThenticate
Graduate Research Thesis Submission Checklist (download from the site)
Read the section ‘How to submit’, which may take some of the mystery out of this final step and help take the jitters out of this stage.

The examination process

For information on the examination process Examination Overview | University of Melbourne (unimelb.edu.au)

Key points on:

What examiners look for
The Thesis Examination System
Examination process
Examination of jointly awarded PhD
Examination criteria and marking
Responding to examiners
Changes to the thesis
Citation for Completion

For additional information please view the Graduate Research Training Policy Graduate Research Training Policy (unimelb.edu.au)

Thesis submission date expiry and late submission

Your final thesis submission date will correspond to the maximum period of your candidature, that is for a PhD (4.5 EFTSL/years if you commenced prior to 1 March 2020, and 4 EFTSL if you commenced on or after 1 March 2020) or MPhil (2 EFTSL if you commenced on or after 1 March 2020).

However, if you need more time to submit, these are the options for GRs who confirmed after Jan 2018.

If you need to up to two more weeks post final thesis submission date you need to apply for a 10-working day extension. Please request this by email with [email protected]
If you cannot submit your thesis by your final thesis submission date and you need several weeks or up to 12 months extension of your thesis submission date, you need to apply for Late submission . Late submission applications need to be requested with the FEIT GR team 2 months prior to your final thesis submission date = 4 EFTSL date. More information on late submission can be found here: Late Submission | University of Melbourne (unimelb.edu.au)

Student visa holders: Staying in Australia for the examination period

Please take care with managing your visa extension needs, especially if your visa expiry date corresponds with your thesis submission date period and you intend on staying in Australia for the examination period. Please contact Stop1 for visa queries well before issues arise if you can.

Once student visa holders submit their thesis their CoE is ‘completed’ and they need to apply for a CMT if they intend staying in Australia for the examination period. For requesting CMTs and more information: Renewing your student visa (unimelb.edu.au)

WashU Libraries

How to submit your thesis or dissertation (etd).

Dissertation Access Options
Thesis Embargoes
Binding Options
Finding WashU Dissertations
Undergraduate Honors Theses or Capstone Projects This link opens in a new window

Digital Library Program Services (DLPS)

Access & RIghts Options

There are four ProQuest sections that deal with rights and access:

Traditional Publishing vs. Open Access Service
Embargo (Delayed Release)

Search Engine Discovery

Traditional vs Open Access Service

Select Traditional Publishing. You do not need to select the fee-based Open Access Service. Open Access is provided for free through the Washington University repository.

Embargo / Delayed Release

If you choose to delay the release of your work, access to the full text of your work will be delayed for the period of time that you specify. The citation and abstract of your work will be available. The Libraries honor the embargo term selected through ProQuest up to 3 years based on library policy (Refer to the Embargoes section).

Embargoes expire automatically. You may extend or cancel it, but once your dissertation is sent to the Libraries, you will need to contact Proquest and [email protected] to make changes. One renewal for up to 3 years is allowed.

Reasons to request an embargo might include the author is pursuing a patent for the work; the research sponsor requires a specified embargo period; the submission includes sensitive or proprietary content, such as work conducted with a corporate partner or a risk of research participants’ identity exposure.

If you select "I do not want my work to be discoverable in Proquest through Google Scholar and other major search engines," Proquest will not make your work available for indexing until your embargo end date.

The Libraries cannot prevent indexing of its repository site but will honor your embargo date.

You do not need to file for copyright (or ask Proquest to file on your behalf) in order to include a copyright page in your manuscript.

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Submitting your thesis for examination (PhD, EdD, MD, BusD, MLitt, MSc)

Format of the thesis, the thesis must:.

be written in British English, apart from quotations and recognised technical formulae

be in A4 portrait format

use one-and-a-half spaced type

include any photographs or other illustrations scanned into the text

be saved in the electronic format and naming style specified by your Degree Committee

Examiners are not expected to edit work. They will deal with errors of fact and typographical errors that affect the meaning of your work, as well as larger structural issues. The extent to which the text has or has not been properly prepared may influence their recommendation concerning the award of the degree. You are therefore advised to check your thesis thoroughly prior to submission to ensure clear, formal British English has been used throughout and that there are minimal typing and/or spelling mistakes.

How and when to present the thesis for examination

You must submit an electronic copy of your thesis for examination, and any required accompanying documents, to your Degree Committee by your submission deadline (which can be found under 'Thesis Submission details' on the Academic tile in your CamSIS self-service). If you are not a self-funded student, the terms and conditions of your funding may require you to submit your thesis earlier than the date shown in CamSIS. If you are unsure what your funder-expected submission date is, you should contact your Funding Administrator. You are required to submit your thesis for examination by your deadline even if the date falls over a weekend or holiday period.

Your Degree Committee should provide you with guidance for electronic submission; please contact them directly if you require any assistance.

The thesis you submit to your Degree Committee will be the thesis forwarded to the examiners for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners. Therefore you should carefully check the file(s) you upload when submitting your thesis.

Postgraduate students must keep a minimum number of terms of research before they can submit (for example, 9 for the full-time PhD or 15 for the part-time PhD or EdD) unless they have been granted an allowance or exemption of terms . If you attempt to submit too early and have not had an allowance or exemption of terms approved, your thesis submission will not be accepted or will be kept on hold and not forwarded to your examiners until the first day of your 9th (full-time) or 15th (part-time) term.

Requirements

You must include the following bound inside your thesis:

Please ensure the pages are in the correct order. This is very important - if these preliminary pages are in a different order in your final hardbound thesis to your thesis submitted for examination, this could cause problems and delay approval for your degree.

1. A title page displaying:

the full title of the thesis

your full legal name (as it appears on your passport, marriage certificate or deed poll)

your college

the date of submission (month and year)

a declaration stating: "This thesis is submitted for the degree of Doctor of Philosophy/Doctor of Education/Doctor of Business/Doctor of Medicine/Master of Science/Master of Letters (as appropriate)."

2. A declaration in the preface stating:

'This thesis is the result of my own work and includes nothing which is the outcome of work done in collaboration except as declared in the preface and specified in the text. It is not substantially the same as any work that has already been submitted, or, is being concurrently submitted, for any degree, diploma or other qualification at the University of Cambridge or any other University or similar institution except as declared in the preface and specified in the text. It does not exceed the prescribed word limit for the relevant Degree Committee.'

The declaration does not need to be signed . For more information on the word limits for the respective Degree Committees see Word Limits and Requirements of your Degree Committee )

3. An abstract/summary of your thesis

4. [if applicable] the list of additional materials that were approved for submission alongside the thesis

You must also submit the following documents (not included inside the thesis):

Required: One declaration form

Optional: Research Impact Statement If pandemic, war/conflict, or natural disaster have significantly impacted on your research, you are invited to submit a Research Impact Statement with your thesis using the template provided. The purpose of the statement is for you to describe any restrictions or difficulties experienced in undertaking your research as a result of pandemic, war/conflict, or natural disaster, and to provide details of any alternative arrangements made to complete the work for your thesis. Further details for students and supervisors can be found in the Research Impact Statement guidance and the Research Impact Statement form can be downloaded here .

Inclusion of additional materials

Students other than those in the Faculty of Music must seek permission through their CamSIS Self Service page if they wish to submit additional materials for examination alongside their thesis. Additional materials are integral to the thesis but in a format that cannot be easily included in the main body of the thesis (for example, 3D graphics). You should refer to the ' Policy on the inclusion of additional materials with a thesis ' before making an application to include additional materials. This process should be initiated prior to the thesis submission. If a thesis is submitted with additional materials and without permission to include them, it will be held by the Degree Committee until approval is confirmed.

Please bear in mind that if you are granted permission to submit additional materials, you are required to upload the same materials to the University repository, Apollo , when you submit your approved thesis post-examination (doctoral candidates only). Therefore, the inclusion of additional material that contains uncleared third-party copyright or sensitive material may affect the access level that is most appropriate for your thesis.

Submitting a revised thesis

If you are resubmitting your thesis following a viva outcome of being allowed to revise and resubmit the thesis for examination for a doctoral degree, you need to follow the same procedure as for the original thesis submission .

What happens following submission of the thesis for examination

When you submit your thesis for examination the Degree Committee will check the submission, acknowledge receipt, and inform Student Registry you have submitted. The Student Registry will update your CamSIS record.

The Degree Committee will forward your thesis to your examiners. If you have not received confirmation of the date of your viva (oral examination) within six weeks of submitting your thesis, or if you have any questions with regard to your thesis at this stage, you should contact your Degree Committee.

Your Examiners should not ask you for a printed copy of your thesis or other material in advance of your viva (oral examination). If they do, please seek advice from your Degree Committee.

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Being a candidate
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Late submission

What is late submission?

Applying for late submission
After late submission is approved

If you have reached your maximum course duration and your candidature was confirmed on or after 1 January 2018 , but you are unable to submit your thesis, your advisory committee may be able to support you to apply for late submission.

Late submission is an option if you have been disadvantaged during your candidature as a result of research related reasons beyond your control. Late submission may also be approved due to compelling or unexpected, personal or medical reasons that have arisen during your candidature that could not be managed appropriately through the candidature variations available at the time. For more information about what happens after late submission has been approved, please click the after late submission is approved tab on this page.

Late submission can be granted for up to two calendar years for a PhD and up to one calendar year for a masters, otherwise known as your maximum submission date.

The late submission period is typically a period of non-enrolment. You cannot take leave during a late submission period.

Late submission definitions

Maximum course duration :

four years (part time eight years) for a PhD or doctoral degree,
two years (part time four years) for a masters degree.

A calendar year is a period of 365 days and is not dependent on whether your enrolment was full-time or part-time.

Your maximum submission date is the final date by which you must submit your thesis.

If you are not approved for late submission, your maximum submission date will be the same as your maximum course duration date.
If you are approved for late submission your maximum submission date will be extended to the end of the approved late submission period relevant to your degree.

Application and approval of late submission

Your advisory committee applies for late submission on your behalf. The discussion regarding late submission should ideally occur:

at the 3-year, 6-month review for a PhD, and
18-month review for a masters.

If you had commenced but not reached your maximum course duration as at 1 March 2020 the discussion regarding late submission should ideally occur:

at the 4-year (full-time equivalent) review for a PhD, and
at the 2-year (full-time equivalent) review for a masters.

Please make sure that the reasons for late submission are noted on your progress review forms and/or are documented at the meeting properly.

The discussion regarding late submission should include:

the date that maximum course duration will be reached,
whether you have been disadvantaged during candidature as a result of circumstances beyond your control,
whether you have provided a written credible plan for completion of your thesis,
whether you have demonstrated sufficient understanding of the research topic to make completion likely, and
a reminder of the visa implications if you are a student visa holder as late submission is normally a non-enrolled status.

Applications for late submission are considered for approval by the Late Submission Panel in your faculty. To find out how to apply, click the Applying for late submission tab on this page.

If late submission is not approved

If you apply for late submission and it is not approved, and you do not submit your thesis by the date your maximum course duration is reached, your enrolment will be terminated. A termination notice will be sent to you, which includes a date by which you are able to appeal as well as the process for appeal.

A thesis submitted after the maximum submission date and prior to the termination notice being issued, will still be rejected for examination.

If your submission date falls on the weekend or public holiday, you must submit on or before that day. This cannot be used as a reason for not submitting your thesis on time.

Although late submission is typically discussed at a progress review meeting where the outcomes are recorded using an online form, a separate process is required for late submission. Applying for late submission requires additional information and approval steps so an application must be made via a separate form which is prepared and submitted by your advisory committee.

The application process

Discuss thesis plan and potential for late submission application with your advisory committee at least 6 months prior to maximum submission date.

You and your advisory committee receive an email from the faculty graduate research manager about applying for late submission with the application form attached.

Your advisory committee prepare the late submission application and send it to the faculty graduate research manager at least 6 weeks in advance of your maximum course duration date.

The Late Submission Panel considers your application for approval.

You and your advisory committee receive the outcome.

Getting help

If you are experiencing difficulties during your candidature that may affect your ability to progress at any time prior to your expected thesis submission date, access the Finishing on time webpage on the Graduate Research Hub which provides some information on support. You should also discuss any issues with your supervisors. Your local graduate research administrator can also be contacted to discuss your options.

If you have a chronic health condition, you are encouraged to register with Student Equity and Disability Services (SEDS). SEDS can create an adjustment plan/document that recognises your needs but does not necessarily disclose your condition. The adjustment plan will be held on your record. You can refer to your adjustment plan when making leave or other relevant applications, rather than requiring separate medical certificates.

Late submission is normally a period when you are not enrolled. The Late Submission Panel may decide that due to circumstances presented in the late submission application, access to a laboratory, electronic library resources or studio (for example) would be required, and will approve you to be enrolled for part of the late submission period. The late submission start date will still be the date your maximum course duration is reached.

Three months before your late submission end date, referred to as your maximum submission date, your faculty graduate research administrator will send you a reminder to submit your thesis.

If you do not submit your thesis by the maximum submission date, the University will be unable to accept your thesis and your enrolment will be terminated.

Access to University facilities during late submission

If you are approved for a period of late submission you are expected to be at the final writing up stage. Access to email will continue during this period.

If you need access to physical University facilities and electronic library resources, a period of enrolment will need to be determined by your advisory committee. They will include the reasons for enrolment and the length of time required in the late submission application. Your period of enrolment will give you the ability to apply for a new student card so you can maintain building and full library access.

If you need access to library borrowing rights and you have not been approved to be enrolled during the late submission period, you will need to apply for complimentary membership .

Thesis submission

Your focus during the late submission period is to submit your thesis for examination. However, be aware there are other tasks to complete in preparation for submitting your thesis. Please review the examination webpages well in advance of when you intend to submit to ensure you have completed all the necessary prerequisites for submitting your thesis and that it is ready for examination. If you experience any issues with your IT access, it is recommended that you first reset your password and if issues persist contact Student IT . If the issue is still not resolved, contact Graduate Research (Student Administration).

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Steps After Submission

Main navigation.

If you recently submitted a dissertation or thesis in Axess, you still have one more required step to complete. Browse this guide to help you stay on track.

Certificate of Final Reading

After you’ve submitted your dissertation or thesis, one member of your Reading Committee, known as the Final Reader, must certify that they have reviewed the final draft of the dissertation, engineer thesis, or final project submitted to the university. The Final Reader must be a member of the Academic Council. Final Reader certification or approval is one of the last submission steps that must be completed by the submission deadline date .

The certification process occurs in Axess, where the Final Reader will be able to review a copy of the submission, and then approve or reject the submission.

Upon final submission of the dissertation or thesis online, an email is automatically sent to the Final Reader informing them that they have a dissertation or thesis ready for review in Axess. The Final Reader can locate the Approve Dissertation/Thesis link within their Advisor tab in Axess.

The final reading of the dissertation should include a review of the following:

Content : All suggested changes have been taken into account and incorporated into the manuscript where appropriate. If the manuscript includes joint group research, the student's contribution is clearly explained in an introduction.
Published Materials : If previously published materials are included in the dissertation, publication sources are indicated, written permission has been obtained for copyrighted materials, and all of the dissertation format requirements have been met.
Appearance : The dissertation is ready-for-publication in appearance.
Release Options : The Final Reader will also have the opportunity to review the selected embargo and other release options.

If the Final Reader is unable to approve electronically via Axess, or if the Final Reader does not have access to a computer, the student may submit a paper Certificate of Final Reading , signed by the Final Reader.

Survey of Earned Doctorates (SED)

Stanford University participates in the Survey of Earned Doctorates, which is sponsored by the National Science Foundation (NSF), National Institutes of Health (NIH), Department of Education, and the National Endowment for the Humanities (NEH). Stanford asks that you complete this survey .

Obtaining Bound Copies for Personal Use

The Office of the University Registrar does not provide bound copies of your dissertation or thesis for personal use.

After you officially submit your dissertation or thesis to Stanford, if you want a bound copy of your work for personal use, the university recommends the HF Group .

The HF Group offers a print-on-demand service for Stanford students wanting personal bound copies (with red covers) of their dissertations, engineer thesis, or DMA Final Project.

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Thesis submission

You are required to submit a thesis for examination after your period of registered study and before the conclusion of the thesis pending period.

Your thesis should be submitted to the Nottingham ePrints service and must be the result of your own work, done mainly while you were registered as a researcher of this university. Student Services will work with your supervisors in preparing the thesis to be sent for examination.

The information on this page will signpost you to the different processes, policies and detailed instructions on submission. More detailed information can be found in submission pack .

The word limit for your thesis depends upon the qualification you are working towards:

PhD theses should not exceed 100,000 words

MPhil theses should not exceed 60,000 words

Please note, the word limits for MRes theses vary according to the number of taught module credits taken. Please see our Quality Manual regulations for MRes and supplementary regulations.

For PhD and MPhil, the word limits are inclusive of appendices, footnotes, tables, and bibliography. For Mres, bilbiography is not included in word count. In any case, the University may withhold a thesis that exceeds word limits from examination.

Proof readers

A proof-reader may only ensure that the meaning of the author is not misrepresented due to the quality and standard of the English used. This can include correcting spelling and basic grammar errors.

Inaccuracies in academic content should not be corrected nor should the structure of the piece of work be changed; doing so may result in a charge of plagiarism.

Format of thesis

You should submit your thesis in pdf format to the Nottingham ePrints system. Your thesis should be presented on A4 size, normally with a size 12 font. There should be a margin of at least 4cm on the left side of the page, both for typescript and diagrams, to allow for binding (if required).

Other margins should be of at least 2.5 cm.

Alternative formats

Alternative formats for submission may apply. For certain doctorates (Music, Creative Writing, Drama and Performance Practice as Research, Translation Studies) an appendix detailing submission requirements is available.

For more information, please visit the university's Quality Manual for further guidance.

You are also allowed to submit by published works, please consult your supervisor and also refer to the university guidance in the Quality Manual .

Quality Manual alternative formats guidance

Submission deadline

You are required to submit your thesis for examination by the submission deadline notified to you during your course of studies. In exceptional circumstances, you can apply for an extension to your submission deadline, in line with the extension to thesis pending policy in the Quality Manual .

If your submission deadline falls on a non-working day then you are permitted to submit on a first working day after this deadline.

Please also see here for key dates for graduation guidance .

Please note, even when they have been correctly observed, no guarantee can be given that the necessary examination procedures will have been completed in time for a candidate to graduate at the next degree congregation.

Extension to thesis pending form

Quality Manual thesis pending policy

Notification of submission

You are required to submit a thesis for examination before the conclusion of the thesis pending period. You must formally notify your school at least three months prior to your intended submission date.

The school should ensure that Student Services are informed so that the procedure for appointing examiners can be initiated. Any delay in submitting your Notification of Submission form can lead to a delay in your examination. Visit the Examination webpage for more information on the examination process.

Your supervisor’s signature on the Notification of Submission form acts as confirmation that:

the thesis is the result of work done mainly while you have been registered as a researcher of The University of Nottingham

you have been given appropriate plagiarism guidance

you have been advised on thesis embargo and/or restriction

if appropriate to your discipline, you are aware of the requirement to submit all data collected during the period of study as a researcher of this university, to your School prior to arrangement of the viva voce examination.

Upon receipt of your completed form, Student Services will ask your school to nominate examiners. When approved, we will email you with the names of your examiners, asking you to declare any possible conflict of interest.

Notification of submission form

Late submission

You are required to submit your thesis for examination by the submission deadline notified to you during your course of studies. Full time doctoral researchers submitting a thesis after this deadline, without receiving formal approval from the university for an extension of time, will be permitted to submit up to 12 months after their latest submission date as long as the maximum period from initial registration has not been reached.

Once the work has been submitted the late submission fee for each month or part month (as per the university fee schedule, please see under Postgraduate Research – Exceptional Fees – Current Academic Year) that passes between your expected submission date and the date that your thesis is actually submitted will be raised and is payable immediately.

For researchers who are not on doctoral programmes, or who are not full time, or for whom this is not the first submission, there is no recourse to submit a thesis late and an extension to thesis pending must be requested.

Quality Manual: policy on extension to thesis pending

Quality Manual maximum period from initial registration

How to submit

Your thesis should be submitted to the Nottingham ePrints service in pdf format and must be the result of your own work, done mainly while you were registered as a researcher of this university. Student Services will work with your supervisors in preparing the thesis to be sent for examination.

Notitngham ePrints is the used to store your first submission, as well as corrections and/or re-submission. Once the degree has been conferred, your final version will be retained for publication in the repository, all previous drafts will be removed.

For detailed instructions, please visit the uploading your thesis webpage .

You are not routinely required to use Turnitin prior to thesis submission. However, you are strongly recommended to discuss this with your supervisory team for their recommendations for best practise within your area of research.

What happens with my submission

Your submission will be checked by the Student Services team. Once initial processing is complete, the Student Services team will write to confirm receipt of your thesis. Your thesis will then be stored securely in a local drive so that it can be shared with your examiners. It will then be removed from Nottingham ePrints . Doing so generates an automatic ‘Item Destroyed’ message, please do not be alarmed.

First submissions, corrections and re-submission will be forwarded to examiner(s) for examination and/or final approvals.

The final version will be retained for publication in the repository, unless you indicate a different preference. For detailed instructions, please visit the uploading your thesis webpage .

Publishing your thesis: open access, embargo or restriction

In most cases, your thesis will be published in the University’s online library when you have graduated. Exceptions apply, such as embargo and thesis restriction, the distinction and process for application is explained below. You should discuss these options with your supervisor.

Embargo:

You may wish to delay online publication of the full text by requesting an embargo period, of up to two years* to allow publication through alternative channels. Please note: If you wish extend the embargo beyond the initial period, please enquire by emailing [email protected] .

For embargoed theses, the full text is not publicly available but the bibliographic details (author, title and abstract) are discoverable and available to read. You must request embargoes when submitting the final draft of your thesis to Nottingham ePrints .

Creative writing researchers may apply for an extended embargo of up to seven years.

Thesis Restriction:

The University Senate may fully restrict theses in special cases- where a thesis includes work which is politically, commercially or industrially sensitive.Theses may be restricted for a period of two years from conferral of the degree, if requested to do so.

Thesis restrictions may be applied for by completing application for restriction form . Where the restriction is contractually obliged, the documentation should be appended to the application form. For more information visit the Quality Manual .

Application for restriction form

Quality Manual application for restriction policy

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Submitting your thesis

All research students should submit the Notice of Intention to Submit a Thesis for a Higher Degree by Research ( Intention to Submit Form ) no later than three months in advance of their completion date. This form initiates the identification and appointment of a committee of examiners for each thesis and, where appropriate, allows an interval for the Graduate School to investigate and resolve any concerns affecting timely submission. Recommendations for the appointment of examiners are made on behalf of the University Senate and examination of the thesis cannot commence until formal approval of the nominees.

A late submission fee is imposed on any candidate who fails to submit his or her thesis within the prescribed timescale, as detailed in the University Calendar.

Students should consult the College of Science and Engineering Guidelines on Thesis Submission for information on the submission process. Students should also consult the Guidance notes on the University Regulations for PhD. A hard copy of the thesis is no longer required but students can still deposit a copy with the Library if they wish.

It is important to check the requirements for the electronic version of your thesis before you reach the point of submission.

Data Management

Research students should adhere to the university ‘Good Research Data Management’ policy: https://www.gla.ac.uk/media/media_555894_en.pdf .

The University and most finding bodies now require researchers who collect data of some sort as part of their work to write a Data Management Plan (DMP) . The University recommends that researchers use DMPonline , a flexible work-based tool, to create DMPs. For guidance on using DMPonline and an introduction to data management researchers should attend training which can be booked through MyCampus ( https://www.gla.ac.uk/myglasgow/datamanagement/training/ ). For more useful information on data management support for researchers click on this link .

Intention to Submit Form

Thesis Access Declaration Form

Thesis Pending Report

LaTeX Thesis Template

Alternative Format Thesis Guidance

Submission by Alternative Format Application

Thesis Preparation & Submission

The final examination of a candidate for a Research Masters or PhD degree is based on the explanation of the candidate’s research in a thesis describing the context, nature, methodology and outcomes of the research, prepared in accordance with international norms.

You will prepare your thesis under the direction of the Principal Supervisor and with the support of your Research Studies Panel. Please liaise with both on your thesis
The Thesis Submission Guidelines outlines the process for preparation, submission, processing and examination of graduate research degree theses. The Theses in Graduate Research Programmes Policy identifies the responsibilities of each party within the University with respect to the preparation, submission, processing, examination, and dissemination of graduate research degree theses.

See Thesis Submission Dates

Submission of Thesis for Examination

You must be a fully registered student and not owe any fees at the time when your thesis is submitted for examination.

You may submit your thesis in 2 ways:

1. via the UCD eThesis System : please see here for further information. Through the system, you will be able to submit your thesis electronically, verify authorship and programme compliance, and track progress through all stages of the examination process.

2. via hard copy: ( note:subject to restrictions due to COVID-19: please see FAQ for further info )

You submit to the Student Desk in the Tierney Building as many soft bound copies of the thesis as there are members on your Examination Committee. There are usually three people on the Examination Committee i.e. internal examiner, extern examiner and the Chair of the Examination Committee. The members of your examination committee are listed on the "UView - Student Enquiry" Screen on your UCD student SIS Web account under the heading "Other Advisors". The theses must be accompanied by a completed Research Degree Examination Form signed by both you and your Principal Supervisor (download Research Degree Examination Form /access here in our Documents & Files).

Submission of Final Thesis

Following the viva voce examination for PhD students and once you have the approval of the internal examiner that you have met the requirements of the Examination Committee you follow these steps:

Step 1: produce a hardbound copy of your thesis
eThesis submission: no corrections sign-off form needed with hardbound thesis
Traditional submission: corrections sign-off form needed with hardbound thesis
Step 3: you submit the hardbound thesis to the UCD Student Desk with the signed Thesis Correction Sign Off Form ( note: subject to restrictions due to COVID-19: please see FAQ for further info )

Further Resources

Documents & files.

View or download the most useful policies, regulations and forms for graduate research students

PhD Lifecycle

View the lifecycle of the PhD programme at UCD, from application to conferring

Viva Voce Examination

View guidance and procedures relating to the viva voce oral examination

Mom delivers baby in car hours before defending her Rutgers doctoral thesis

Updated: May. 08, 2024, 3:05 p.m. |
Published: May. 08, 2024, 11:30 a.m.

Tamiah Brevard-Rodriguez delivered her son, Enzo, hours before defending her dissertation at the Rutgers-New Brunswick Graduate School of Education. Nick Romanenko/Rutgers University

Tina Kelley | NJ Advance Media for NJ.com

Giving birth and defending a doctoral dissertation could easily be considered among the most stressful items on a bucket list. For Tamiah Brevard-Rodriguez, it was all in a day’s work. One day’s work.

She even grabbed a shower in between.

On March 24, Brevard-Rodriguez, director of Aresty Research Center at Rutgers University, was finishing up preparations for her doctoral defense the next day. Eight months pregnant with her second child, she didn’t feel terrific, but she persisted.

She was trying to hone down to 20 minutes her remarks on “The Beauty Performances of Black College Women: A Narrative Inquiry Study Exploring the Realities of Race, Respectability, and Beauty Standards on a Historically White Campus.” The Zoom link had gone out to family, friends, and colleagues for the defense, scheduled for 1 p.m. the next day.

“Operation Dissertation before Baby,” as she called it, was a go.

But at 2:15 a.m. on March 25 her water broke, a month and a day early.

As the contractions came closer and closer, her wife drove her down the Garden State Parkway, trying to get to Hackensack Meridian Mountainside Medical Center in Montclair before Baby Enzo showed up.

But the baby was faster than a speeding Maserati and arrived in the front seat at 5:55 a.m., after just three pushes. He weighed in at 5-pounds 12-ounces, 19 inches long, and in perfect health for a baby four weeks early.

“I did have to detail her car afterward,” the new mom said of her wife.

Brevard-Rodriguez was feeling so good after the birth that she decided against asking to reschedule her thesis defense.

“I had more than enough time to regroup, shower, eat and proceed with the dissertation,” she said. She had a quick nap, too. The doctors and nurses supported her decision and made sure she had access to reliable wifi at the hospital.

She gave her defense with a Rutgers background screen. When she learned she had passed, she dropped the fake background, and people could see Brevard-Rodriguez in her maternity bed, and Enzo in her wife’s arms.

“I said, ‘You guys missed the big news,’ and they just fell out,” said Brevard-Rodriguez, who waited for the reveal because she didn’t want extra sympathy from her dissertation committee.

Melina Mangin, chair of the Educational Theory, Policy & Administration Department at the Graduate School of Education, was astounded.

“Tamiah had delivered a flawless defense with zero indication that she had just given birth,” she said. “She really took the idea of productivity to the next level!”

Finishing her doctorate in education and having her last child were fitting 40th birthday presents to herself, Brevard-Rodriguez said. She turned 40 in November and returns to work in late August.

Stories by Tina Kelley

Authorities investigating after 76 lab mice at Seton Hall had to be euthanized
Voting age would be lowered to 16 for some N.J. elections under new plan
This N.J. student just won one of the nation’s biggest scholarships. He started college in prison.

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In this episode, Kiese Laymon (author of Long Division , How to Slowly Kill Yourself in America , and Heavy: An American Memoir ) joins Prudie (Jenée Desmond-Harris) to answer letters from readers about how to convince your strict religious parents to let you go to an out-of-state college, whether to report a coworker’s insensitive gym behavior to HR, and how to deal with a mom who forgets to take her medication and immediately uses a racial slur.

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Business tax
Employment related securities

Employment Related Securities Bulletin 55 (May 2024)

Find out about how to register a late Employment Related Securities (ERS) scheme, submit a late Enterprise Management Incentives notification, ERS end of year filing deadline, and updates to the Employee Tax Advantaged Share Scheme User Manual.

Late scheme registrations

You must register for a new Employer Related Security ( ERS ) scheme and submit an ERS return on or before 6 July following the end of the tax year in which either the first:

award or option was granted
reportable event happened

An ERS scheme can be tax advantaged or non-tax advantaged.

There are specific requirements for registering tax advantaged share schemes, such as a:

Company Share Option Plan ( CSOP )
Save As You Earn ( SAYE ) scheme
Share Incentive Plan ( SIP )
Enterprise Management Incentive ( EMI ) scheme

CSOP , SAYE and SIP

If you register a CSOP , SAYE or SIP scheme late, it’s only acceptable if HMRC agree that you have a reasonable excuse.

If you miss the deadline for registering, you must set out your reason for missing the registration deadline, either by email to [email protected] or in writing.

Charities Savings and International 1  HMRC  BX9 1UA 

If we are satisfied you have a reasonable excuse for missing the deadline to register , we’ll then explain the next steps, including the safe data transfer options to enable you to submit any late returns.

The HMRC preferred method for data transfer is through the Secure Data Exchange Service (SDES) .

Submitting a late return, may result in you being charged late filing penalties.

Find out more information about how to appeal any late filing penalties .   

Find out more information about how to register an ERS scheme and what to do if you missed the deadline.

EMI notifications

For Enterprise Management Incentives (EMIs), you must tell HMRC about a grant of an EMI option . To do this, you will need to register your EMI scheme first. Once you’ve registered, you will need to submit your EMI notification by the deadline and submit your end of year return by 6 July following the end of the tax year.

If you miss the deadline for submitting an EMI notification you must set out your reason for missing the deadline by email to  [email protected] , or in writing. 

If we’re satisfied you have a reasonable excuse for missing the deadline for submitting an EMI notification , we’ll then explain the next steps, including how to submit any late notifications.

End of year filing deadline

If you operate an ERS scheme you must file an end of year ERS return.

For the 2023 to 2024 tax year, you must submit an end of year ERS return on or before 6 July 2024. If you miss this deadline, you will receive a late filing penalty.

You must submit a return or nil return for every scheme that you have registered on the ERS online service.

If you’ve registered a scheme in error, or it is no longer operating, you must cease the scheme . You must still submit an annual return for the tax year in which the final event date falls.

If you’ve stopped being an employer and have ceased your Pay As You Earn scheme, you’ll also need to consider whether you need to cease your ERS scheme.

Penalty impacts

A £100 penalty will be issued automatically if the end of year ERS return, including nil returns where appropriate is not submitted on or before 6 July 2024.

Additional automatic penalties of £300 will be charged if the return is still outstanding 3 months after the original deadline of 6 July. A further £300 will be charged if it’s still outstanding 6 months after that date.

You must still submit an end of year or nil return to meet your filing obligations, even if you’ve received and paid the initial penalty.

Find out more information about how to handle ERS late filing penalties .

Subsidy Control Act

The Subsidy Control Act 2022 provides a new framework for the provision of subsidies within the UK.

EMI is now registered on the UK subsidy database as a scheme that gives a subsidy in the form of a tax measure. The Act requires a public authority including HMRC to report specific data in relation to a company that receives such a subsidy, where this is worth over £100,000.

As set out in the Subsidy Database Regulations — SI 2022/1153 , this will include the name of a company.

The first reports will relate to EMI returns for the 2022 to 2023 tax year and will be made by 6 July 2024.

Find out more information about the Subsidy Control Act .

Save As You Earn ( SAYE ) income tax liability paid through payroll — amendments made to ETASSUM38140

Income tax for SAYE exercises most commonly occur when a change of control takes place.

This can present administrative difficulties for the new company, where large numbers of individuals incur a liability to Income Tax, which should be reported using Self Assessment.

The previous arrangements in Employee Tax Advantaged Share Scheme User Manual — ETASSUM38140 detailed that in these circumstances, the new company could apply to HMRC for authorisation to collect the Income Tax due through the payroll, providing this arrangement was purely voluntary.

Where arrangements were authorised, a full schedule of those participants choosing to have income deducted through payroll should have been sent to HMRC.

Additionally, to ease the administrative burden, we’ve updated our processes to remove the need for HMRC authorisation.

Read the Employee Tax Advantaged Share Scheme User Manual — ETASSUM38140 for more information.

Companies are automatically able to account for Income Tax through payroll, providing this arrangement is voluntary on the part of the participants. These participants must be allowed to deal with Income Tax under Self Assessment if they wish.

Companies will also no longer be required to provide a schedule of participants to HMRC. However, the tax collected should be paid over with the normal monthly remittance and fully accounted for in the end of year returns. This includes the SAYE end of year return.

Carer’s Leave Act 2023 — amendments made to ETASSUM53020

The Carer’s Leave Act 2023 provides employees who have certain caring responsibilities, the right to one week of unpaid carer’s leave.

The Carer’s Leave Regulations 2024 (SI2024/251) , which contain the details, brings in the provisions on 6 April 2024.

Paragraph 18 in Part 2 of the schedule to the Carer’s Leave Act makes an amendment to the Income Tax (Earnings and Pensions) Act 2003 — Schedule 5 paragraph 26(3)(b) . This determines whether an employee meets the EMI working time requirement. Any time on carer’s leave will effectively be treated as time spent working.

The Employee Tax Advantaged Share Scheme User Manual — ETASSUM53020 has now been updated.

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/images/cornell/logo35pt_cornell_white.svg" alt="submitting thesis late"> Cornell University --> Graduate School

Submission fees.

The following fees will be posted to your bursar account once the submission process is complete. All fees are payable at the cashier’s desk at the Bursar’s Office, 260 Day Hall, or online via NetPay. If you do not pay owed fees, a hold will be placed on your bursar account, and neither your transcript nor diploma will be released until all accounts are current.

Dissertation Filing Fee: The dissertation filing fee ($135) for doctoral candidates covers costs of submitting a master copy of the entire dissertation to ProQuest, publishing the abstract in the monthly periodical Dissertation Abstracts International, and printing and binding of the archival copy for Cornell University Library.
Thesis Filing Fee: The thesis filing fee ($50) for master’s candidates covers the cost of printing and binding the archival copy for Cornell University Library.
Late Filing Fee: Students are allowed 60 days after the final examination to submit approved copies of the dissertation or thesis to the Graduate School. A late-filing fee ($100) will be charged if this requirement is not met.

IMAGES

Apology Letter for Being Late in Submission
Explanation Letter for Late Submission
Appeal letter for late submission Article Example
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Apology Letter for Late Submission of Project
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COMMENTS

Don't miss your PhD deadline
Credit: Adapted from jossdim/Getty. Horror stories about the final weeks, days and hours before a thesis submission deadline are common among people with PhDs in both the sciences and humanities ...
Submit your thesis
Late submission - or failure to deposit your thesis - constitutes failure of your degree. In cases where exceptional circumstances exist, you may apply for an extension to your submission deadline in advance of your deadline; a pending extension request is not sufficient.. The submission and deposit of theses is governed by Regulation 2.7 and section 12 and section 13 of the Policy on Research ...
Format, bind and submit your thesis: general guidance
be covered in medium blue cloth (e.g. water resistant material) be lettered in gold up the spine with degree, year, name and initials in the same form as UCL records, with letters 16 or 18 point (.25 inch) - thesis submitted for examination in November and December should have the following year lettered on the spine.
Checklist: Submitting My Dissertation or Thesis
During Online Submission. Ensure your electronic dissertation or thesis is formatted following these guidelines: One electronic copy of the dissertation or thesis in PDF format. Page size is standard U.S. letter size (8.5" x 11"). For D.M.A Composition students, score page size is 11" x 17". Type size 10, 11, or 12 point.
Understanding Deadlines and Requirements : Graduate School
Submission of the final thesis/dissertation must be within 60 days of completing the final exam. You may not submit your thesis or dissertation prior to completing your M or B exam. Enrollment in future semesters after the date a student passes their M or B exam is not permitted, even if the 60 day submission window falls within a subsequent ...
Submitting Your Thesis/Dissertation : Graduate School
Submitting Your Thesis/Dissertation. Submission of the final thesis/dissertation must be within 60 days of the final exam. Students who miss the 60 day submission deadline are ineligible to register in future terms. The Graduate School uses ProQuest to administer the electronic thesis/dissertation (ETD) submission and committee approval process ...
Submit Your Dissertation or Thesis
When you apply to graduate, you will be instructed to enter the title of your dissertation or thesis. You are not eligible to submit your work until an application to graduate has been filed for the current quarter. Program Requirements. In order to submit your work in Axess, you must ensure: Your candidacy is valid; Your reading committee is ...
Submitting your thesis and beyond
Thesis submission date expiry and late submission. Your final thesis submission date will correspond to the maximum period of your candidature, that is for a PhD (4.5 EFTSL/years if you commenced prior to 1 March 2020, and 4 EFTSL if you commenced on or after 1 March 2020) or MPhil (2 EFTSL if you commenced on or after 1 March 2020).
How to Submit Your Thesis or Dissertation (ETD)
Reasons to request an embargo might include the author is pursuing a patent for the work; the research sponsor requires a specified embargo period; the submission includes sensitive or proprietary content, such as work conducted with a corporate partner or a risk of research participants' identity exposure.
PDF Microsoft Word
The deadline for uploading your thesis is 2:00 p.m. on Thesis Day. Essays submitted after that time will be penalized severely. Theses are graded on a Latin scale (summa, magna, cum, no honors). A penalty of one third of a grade (e.g. magna to magna minus) will be imposed for the first three hours that a thesis is late. An additional
Submitting your thesis for examination (PhD, EdD, MD, BusD, MLitt, MSc
The thesis you submit to your Degree Committee will be the thesis forwarded to the examiners for examination. It is not possible to 'retract submission' or to send a revised copy directly to your examiners. Therefore you should carefully check the file (s) you upload when submitting your thesis.
Explanation Letter for Late Submission
For Late submission of Thesis. Dear [Sir / Madam] I apologize for the late submission of my thesis regarding [Subject]. I had the unfortunate pleasure of experiencing some [cause for delay]. I know that this will now require extra resources to review, because of my late submission. I hope that it is not yet too late to get my thesis reviewed.
Document Submission
To submit your manuscript, upload a pdf version of it to the Thesis and Dissertation Services ETD Submittal System, Vireo. The recommended maximum file size is 30 MB. If you have trouble uploading, please contact Thesis and Dissertation Services. Review Doctoral and Master's Submittal Requirements. Step-by-Step guide for submitting to Vireo.
Apology Letter for Being Late in Submission
Apology letter for late submission of thesis [October 9, 20XX] Mr. Scoop. Palm University. 10500-1955. Dallas. Subject: Apology for Late Submission of My Thesis. Dear Mr. Scoop, I am writing to apologize for the late submission of my thesis presentation, which was originally scheduled for September 8, 20XX.
Submitting my thesis late
What is a late submission? Can I submit my thesis past the due date? Answer ID 3487 | Last updated on 29/01/2024 01.41 PM . If you are unable to submit your thesis by the due date which is maximum submission date, you will need to lodge an Extension of Candidature request before progressing the examination forms any further.
How to Submit UF Theses and Dissertations
How to Submit UF Theses and Dissertations For information, links, and forms for writing and publishing a traditional electronic thesis or dissertation (ETD), you can visit the Graduate Editorial Office web site.. UF Academic Technology maintains the ETD Help Desk, which provides training and support for student submission of ETDs.. If you have questions about who can access an ETD or want to ...
PDF Guidelines on Thesis Submission
A late submission fee is imposed on any candidate who fails to submit his or her thesis within the prescribed timescale, ... thesis is submitted, the organisation to which it is submitted, the University College or School in which the research was conducted, the month and year of submission. The volume number should also be given if the
Late Submission
Late submission definitions. Maximum course duration: two years (part time four years) for a masters degree. A calendar year is a period of 365 days and is not dependent on whether your enrolment was full-time or part-time. Your maximum submission date is the final date by which you must submit your thesis.
Steps After Submission
Final Reader certification or approval is one of the last submission steps that must be completed by the submission deadline date. The certification process occurs in Axess, where the Final Reader will be able to review a copy of the submission, and then approve or reject the submission. Upon final submission of the dissertation or thesis ...
Thesis submission
Thesis submission. You are required to submit a thesis for examination after your period of registered study and before the conclusion of the thesis pending period. Your thesis should be submitted to the Nottingham ePrints service and must be the result of your own work, done mainly while you were registered as a researcher of this university.
Submitting your thesis
All research students should submit the Notice of Intention to Submit a Thesis for a Higher Degree by Research (Intention to Submit Form) no later than three months in advance of their completion date. This form initiates the identification and appointment of a committee of examiners for each thesis ...
Thesis Submission| UCD Graduate Studies
Submission of Final Thesis. Following the viva voce examination for PhD students and once you have the approval of the internal examiner that you have met the requirements of the Examination Committee you follow these steps: Step 1: produce a hardbound copy of your thesis. Step 2: the Internal examiner will sign the Thesis Correction Sign Off ...
Submission and Formatting 101: Master the Dissertation, Thesis, and
Who: Students completing a dissertation, thesis or report; faculty and staff who assist students with submission; Where: Virtual and in-person (Admin 404 - limit for room is 30); (register to attend online and receive participation instructions) Registration: Please register to receive handouts via email or attend online. The seminar will be ...
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Jenée Desmond-Harris is joined by author and professor Kiese Laymon. If you can't access your feeds, please contact customer support. Thanks! Check your phone for a link to finish setting up your ...
Employment Related Securities Bulletin 55 (May 2024)
Late scheme registrations. You must register for a new Employer Related Security (ERS) scheme and submit an ERS return on or before 6 July following the end of the tax year in which either the ...
Submission Fees : Graduate School
Thesis Filing Fee: The thesis filing fee ($50) for master's candidates covers the cost of printing and binding the archival copy for Cornell University Library. Late Filing Fee: Students are allowed 60 days after the final examination to submit approved copies of the dissertation or thesis to the Graduate School. A late-filing fee ($100) will ...
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