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Tips and Examples on How to Introduce Yourself to a New Team

Introduction.

There’s a rule of thumb that you should know yourself. But your mind might still go blank, making you ramble when talking about yourself. It can be a problem when making self-introductions.

Learning how to introduce yourself to a new team is an important skill not just for the growth of your personal life but, more so, for your professional development. Impressions matter, and they last. That’s why the goal of an effective introduction is to avoid leaving a bad impression. Instead, building relationships and establishing trust with others are the aims of delivering a successful introduction speech.

Although there’s no single best approach to introduction speeches, flexibility allows you to craft your introduction. Sometimes, you must do casual introductions, while other occasions require a formal introduction. The tips and examples below would help you create your get-to-know-me speech in various settings.

Why is it important to introduce yourself to your team?

Fostering a positive relationship with your team in your career journey starts with the good impression you make when you introduce yourself.

As a new team member, introducing yourself begins the establishment of rapport with your colleagues. Since sharing your role is part of an introduction, it lets your team know how and when to approach you, thus, enhancing the dynamics of the office environment. A good introduction sets the tone for the rest of your interaction with them. Ultimately, you don’t want anyone to approach you as “hey, you” in the office.

Lastly, introductions open opportunities for gaining the support of your team as you move forward working with them.

How to introduce yourself to your new team

When you’re starting a new job or company, it can be challenging to start conversations with your colleagues. You may feel nervous about approaching them or asking questions. Below are tips and strategies to guide you on how to introduce yourself to a new team:

Learn about your team

Base your introduction on your environment or company culture before approaching your work colleagues. You can do this by reading the company handbook and knowing the organizational chart. Having gathered this background will give you a boost in talking to your colleagues for the first time. Learn about the administrative departments and study the seating chart of your office.

Exhibit positivity

People who give off a good aura are simpler to approach than those who look brooding. Use this concept when introducing yourself to your new team. Starting your speech with a greeting like good morning, and hi would ease up your introduction. Afterward, show you make a genuine connection with your office mates by telling them about yourself or striking a small talk to know more about them.

Dress professionally

Your attire does the speaking before you open your mouth. Hence, ensure that you adhere to the company dress code. There are four types of dress codes: business formal, business professional, business casual, and casual. Lawyers, bankers, and consultants usually use business formal or business professional attire since meeting with clients is part of their daily routine. Anyone in the organizational chart can wear business casual or casual attire if the company dress code allows it.

Approaching your company’s HR to inquire about the dress code to plan your attire would make you blend into the office environment.

Positive Body Language

There are several positive body language communication you can use when introducing yourself. In one-on-one introductions, ensure to offer a firm handshake, maintain eye contact, and smile. When introducing yourself to a group, stand tall, use hand gestures, and lean slightly toward your audience.

Maintain Eye Contact

Eye contact is an important body language because, as the famous quote says, “The eyes are the windows to the soul.” When conversing, make eye contact to establish a connection. Looking at your feet when introducing yourself shows you lack confidence and reliability. Approximate eye contacts for five seconds, and show your interest while speaking.

A smile is contagious and lightens up the mood. Before you start your self-introduction speech, smile at your office mates and greet them. This simple gesture will let them know you’re friendly, approachable, and easy-going.

Speak Clearly

Pay attention to the delivery of your speech and practice your pronunciation, tone, and volume. Speak clearly, so your listeners understand what you say. Modulate your voice to exude confidence and a friendly character. Avoid using speech fillers like um, eh, and uh, as it steers the attention of your listener away from your message.

Offer Culturally Acceptable Greetings

We are part of a global community wherein cultural sensitivity is essential. It is not uncommon for people to greet each other differently depending on their country of origin. Countries like Japan and China commonly greet each other by bowing. A handshake is customary in the USA, France, and Germany. Meanwhile, a hard handshake is considered rude in Vietnam and Thailand. In Nigeria, Greece, and South Korea, waving a hand with the palm facing outside is considered offensive.

Observe your team

Pay a bit of attention to your colleagues to learn their dynamics. By doing this, you will know their team values, especially when working with project teams. The project managers of a marketing team, for example, can gain insight into how their team members work by assigning them tasks and noting how they approach them.

By observing your team, you learn their management styles, personality traits, and communication approaches.

Tell your story

Giving personal introductions is impactful when introducing yourself to a new team. However, ensure that you are not oversharing and that the story you tell is about your professional life. For example, you may share your career journey, your favorite part of your job, and how you approached a challenging work situation.

Here’s an example of a personal story that you can share to work:

I don’t know if you believe in fortune-telling. But when I was young, a friend who practices palmistry told me, “You’re going to be a writer.” Two years after that, I took a degree in marketing. I have been writing since I graduated and have worked with a team of writers from various companies, which led me to land this job as a social media marketing manager.

Set expectations

Your professional story serves as the springboard to share with your new team the expectations you have in joining them. Setting your goals and expectations guides your interaction with your office mates. You can share with them your quick goals (short-term) and long-term goals.

Here’s an example of speech to set expectations:

A project for the upcoming holidays was turned over to me by the previous manager. In two months, I aim to collaborate with you in fusing our respective creative energies in successfully launching this campaign. In the long run: I will devote myself to ensuring that we get along; mentor you in becoming better in this field; provide you with tasks that will highlight your talents, and work on more projects with your talented team.

Prepare for questions

Companies have an onboarding process for their new employees. In their orientation session or orientation program, you can ask questions about the company.

In one-on-one introductions, preparing questions for small talk and gathering work-related information would help you to learn the office dynamics.

Here are a few questions you can ask when making small talk in one-on-one introductions:

• How long have you been working here?
• What’s your favorite part of your job?
• What’s the most remarkable thing about this team?
• What can I do to help you achieve your goals as we work together?
• What would you recommend the first food I try in our office cafeteria?

In contrast, when doing a group introduction, you should prepare to answer these questions:

• What are the skills you have that could contribute to our team?
• What is your professional vision or motto?
• Do you work best alone or in teams?
• What’s the highlight of your career?
• What do you expect to achieve in this new role?

Send a follow-up message

After being introduced to the team, you can send them a follow-up email thanking them for listening to you and welcoming you to their team. In your business email, indicate that you are open for conversation by telling them they can contact you if they have questions.

Here is a sample email to the team that you can send:

Greetings, / Hi team, / Hi all,

Thank you for the warm welcome you gave me! I’m excited and happy to work with you. Please don’t hesitate to approach me if you have questions or would like to collaborate on a project. My email is also open to any inquiries you might have.

Close Conversations

One impression mistake you should avoid is not closing a conversation. Since you initiated to introduce yourself, you should also be the one to end the conversation after having a speech or small talk. You can do this by:

• thanking them for their time,
• telling you hope to see them around,
• giving your contact information, or
• expressing that you anticipate collaborating with them.

Make Yourself Available for Conversation

When attending the office in person, you will be assigned a workspace. Part of making yourself available for conversation is telling your workmates where they can go to talk to you. For example, you can tell them you work in the third cubicle or your office is beside the HR office.

Moreover, you can also tell them about your free time or that you’re open for conversations during lunchtime and they can invite you over.

Tips for introducing yourself in a Team meeting

Team meetings are one of the avenues to introduce new employees or members of the team. Below are tips you can use to create an effective introduction:

Base your introduction on your environment

Observe the people around you as you enter the conference room or office space. You can initiate a small talk before the official start of the meeting to gauge if you have to make a formal or casual introduction to the team. Use the applicable background observation you have as the team meeting takes its course.

Know the Company’s Organizational Chart

The company handbook is the best source of the organizational chart. But if you don’t have access to it, you can browse the company website to look for this data. Use the information to determine who to approach first, know the members of the team meeting, and adjust your speech as you talk to them

Use a meeting agenda

The agenda, which contains the initial meeting information, is a great source for tailoring your introduction speech. Examine the business meeting flow to see where your introduction will happen. Use the transition of the previous meeting activity leading to your time to introduce yourself to condition yourself in speaking.

Share your background

Introductions answer the questions: Who are you?; and What is your purpose? Therefore, it won’t be complete without telling people about yourself after stating your name. The applicable background pieces of information you can share are:

• your education and professional history,
• professional accomplishments,
• projects you handled, and
• any awards you received.

To keep your introduction interesting, you can share a fun fact about you or an anecdote that would relate to them. Remember that your background is one of the ways you could connect with them and find common ground.

Practice your introduction

Before the event, you should, at least once, practice your introduction speech. You can effectively convey your message in this manner. By preparing before the team meeting, you’ll be less likely to become flustered and ramble in front of your colleagues. When rehearsing your speech, you can invite a friend to listen to you and comment on your spiel for improvement.

Keep it short and sweet

Always keep in mind the attendee’s attention spans. In 2022, the average attention span is eight seconds. Grab their interest by making your speech short, simple, yet striking, so they can remember your name and what you do. You can prepare your business card and give it to the team meeting attendees after your speech to encourage them to connect with you.

Show that you care

Exuding your genuine interest in the team starts with your preparation before the meeting. Therefore, check the following at least a day before the scheduled meeting:

• the attire you will wear adheres to the company dress code
• write and rehearse your speech
• review the meeting agenda
• research about the company
• prepare and bring your business card.

In your speech, show that you read about the company and that your vision aligns with its goals.

Listen before you speak

As a new member of the team, you will learn more about the company culture by listening to its members. A roll call is usually part of the meeting agenda. Therefore, note the names of your team members so you can address them properly in your introduction.

Let your personality shine

One of the best ways to leave a good impression is by showing your personality to the people you meet. The speech you rehearsed serves as the backbone of your introduction. But you can add parts appropriate to the situation impromptu.

Be friendly

Creating a positive atmosphere by being friendly draws people into you. Don’t proceed to sit in the corner when you enter the office setting for the meeting. Instead, confidently navigate your way to the team members, greet them with a smile, shake hands, and exchange pleasantries. This shows that you are interested in getting to know them better.

Ask questions

Before the meeting, ask questions to the organizer about the agenda, the duration they will allot for your introduction, and the attendees. Arrive at least fifteen minutes early on the day of the meeting so you can familiarize yourself and have time for a small talk with the other attendees.

Generally, you must avoid asking personal questions and focus on asking work-related questions. Asking informed questions about the team, your role, and the projects they do is also acceptable.

Check your attitude

Although you have to gain authority with people, you must do it positively and avoid forcing it. Be sincere about getting to know your teammates. The tone of your voice and your body language should convey enthusiasm and friendliness.

Acknowledge the entire staff

The importance of checking the organizational chart shines in this part. In your speech, acknowledge the entire staff but give distinction to the executives, subject matter experts, and supervisors present in the meeting. Knowing their names and position in the company shows that you exerted effort and are genuinely interested in meeting them.

Introductions in different situations

One piece of advice on careers you must remember is giving introductions doesn’t have a single formula. Thus, flexibility in every situation is needed. Your rehearsed introduction will not always apply in every situation, but it will help you not think on your feet. Here are tips on how to introduce yourself in different situations:

Introduction in an interview

Prepare for the common question, “Tell me something about yourself. ” Don’t just state what’s in your resume file and alight your speech with the job role and company culture. Perform a resume review and browse resume samples before the interview to get a feel of questions you might be asked.

Here are examples of great answers to interview questions about your background:

Sample answer 1: Hi, I’m Lilly Pad. I have been working as a graphic designer for three years. Creating art is my hobby turned profession. I have a degree in marketing but have been working with global clients as an artist to help build their branding through the designs I make. I’m passionate about my work and would love to share my skills and creativity in attaining the company’s goals. In fact, the previous start-up business I worked with has gone viral and increased its customer base by 70% because of the pub mats I created for their social media campaigns.

Sample answer 2: Hello! My name is Tad Pole, a recent graduate of XYZ University, where I gained my associate degree in project management. Although I’m relatively new in this profession, I have experienced working with two NGOs and university organizations in crafting and launching programs with them. Recently, I finished my internship at PQR company. I worked with their creative department on various projects. It gives me joy to see how an idea transforms into something useful for people. I’m looking forward to putting my knowledge and skills into practice and growing with a company that values teamwork, creativity, and quality.

Introduction in a small office setting

New employees are often introduced in a small office setting to their immediate team members. Since there will likely be more time given to you, consider sharing more information about yourself in your speech. For example:

Hello everyone! I’m Lilly Pad. I will be working as your operations manager. I graduated from XYZ University, where one of my favorite extracurriculars is outdoor team building and camping. Before being in a management role, I worked as a sales assistant at various retail stores. I’m excited to share my skills and lead your team of talented people. Let’s build a rewarding work life and beat our targets as we work together! Thank you for allowing me to introduce myself.

Introduction in a group setting

Some companies allot time during staff meetings or orientation to introduce new employees. Since there would be other agenda team meetings with several attendees, make your introduction short but impactful, so your officemates would remember you.

For example:

Good morning everyone! Thank you for giving me time to introduce myself today. My name is Tad Pole, and I will be working as your sales manager. I believe my career started when I was a kid trying to sell people lemonade and cookies. After studying business in college and working in the industry for five years now, I’m here with your team to share the strategies I learned along the way and to learn more with you. I hope we could get along well!

Introduction in a virtual setting

Remote teams are part of the new normal, along with the hybrid setting of the workplace. When introducing yourself virtually, ensure that you don’t have any background noise which can disrupt your speech. Since you won’t be with them physically, use your facial expression and body language to show your enthusiasm. Here’s a sample speech for introduction in a virtual setting:

Hi everyone! I’m delighted to meet you all. My name is Lilly Pad, and I’m the new event marketing manager. I have been managing events for six years, and what made me thrive in this industry is my love for socialization and making people’s ideas happen. Let’s make ideas come alive and collaborate on various projects. I know we will have many milestones working together.

Introduction in an email

Self-introduction email is the best alternative to virtual or in-person introductions. You can send a team email or tailor it to one person. Here are tips on writing your introductory email:

• Create a subject line letting your receiver know the topic of your email.
• Read self-introduction email examples to have a basis for writing.
• Write a professional introduction email, and read and edit it before sending it.
• Make sure that you are using your business email address.
• Get to the point and be concise while staying personable.

Here’s an email sample format of a personal introduction email:

Subject Line: Introduction from [Your Name]

I’m [ your name], and I’m a new employee working at [department] as a [job description]. I will be working directly with you and wanted to get to know you more.

Aside from my work, I’m also interested in [hobby or interest]. We can chat about [hobby or interest] during our break time. Please let me know if you are available on Monday at lunchtime so we could all meet in person.

I’m excited to collaborate with you,

When you are referred by a contact to link to a business person, you can use this format as a basis:

Subject line: [Name of the person who referred you] recommended that I reach out to you

Hello Mr./Ms. [Name],

I’m a [relationship to the person who referred you] of [name], and they urged me to connect to you for [your purpose]. I believe that we could discuss and collaborate on [project].

Please let me know if you would be interested in having a meeting to get to know each other better.

Looking forward to seeing you,

[Your Name]

Lastly, you can introduce two persons together via email. Here’s an example:

Subject Line: Connecting: Lilly Pad – Tad Pole

I hope you are doing well. I’m pleased to introduce to you Tad Pole, who recently joined the marketing department. He specializes in graphic design and social media campaigns. You will be working closely together on our new project.

Introducing yourself at a networking event

Grabbing opportunities for introductions enable you to connect with like-minded people. Introduction during networking events is like an elevator pitch. It should be short, simple, and not a boring speech. Your goal is to foster friendly relationships and tie up on future projects.

Career fairs, seminars, and workshops are examples of networking events where you can build your professional contacts. Note that you should approach people in a friendly manner and know when to start a conversation. Don’t interfere if they are conversing with someone else. Keep your introduction speech short, and remember to give them your contact details like a business card.

Here is a sample conversation for introducing yourself at networking events:

Lilly: Hi, I’m Lilly, and I’m one of the event marketing managers of ABC Company. I believe we haven’t been introduced yet.

Tad: Hello, Lilly! Yes, it’s my first time seeing you here. I’m Tad, and I work as a branch manager of Company Z.

Lilly: I’m hoping to connect with you for future projects. Here are my contact details if you ever need services in event planning.

Tad: Thank you, I will keep your contact. Nice to meet you, Lilly!

Lilly: Pleasure is mine. Nice to meet you too!

Conclusions

One challenging part of being the new person entering a company or attending an event is making connections and introducing yourself. Transform your anxiety into excitement and enthusiasm for meeting new people and creating meaningful connections. With the tips above on how to introduce yourself to a new team, you can make a good impression and build lasting relationships.

Frequently Asked Questions

Determine whether you will have to do a formal or casual introduction and prepare a speech by learning the background of your new colleagues. Practice before the day you will get introduced to avoid feeling anxious. On the day you will be introduced, ensure to exude confidence and enthusiasm with your tone and body language. You can also offer your new colleagues a handshake or a culturally appropriate greeting.

Letting your personality shine creates a great first impression and knowing how to carry a conversation. Show confidence and be personable in introducing yourself. Don’t forget to listen to your colleagues and note their personalities so you can approach them better. To find common ground with them, share your work background, hobbies, and other interests.

Always start with a smile and a greeting. It lightens the mood and gives off a friendly and approachable impression. After that, modulate the tone of your voice and use appropriate body language when speaking. Start by telling your name and professional background. After that, you can share a personal story or your hobbies. Also, share your goals to level set expectations with them. Finally, thank them for listening to you and state how they can connect with you by giving your contact details.

Enriching your professional connections starts with a good introduction. First, determine how and when to approach the person you want to know. Carry yourself with confidence and warmth. Make eye contact and smile as you tell your name and professional background. Ask about their career to get to know them better. Tell them your goal in introducing yourself. It could be for a project, research, or sharing ideas in the same field. Lastly, give your contact information and express interest in connecting further.

Before the virtual meeting, perform a technical test to ensure that you don’t have background noise and your reception is good. Prepare for a speech but have the flexibility to adjust according to the situation. When it is your time to introduce yourself, begin by thanking the organizer for the chance to introduce yourself. Greet or acknowledge the meeting attendees before telling them about yourself. Use appropriate body language, like hand gestures, when speaking. Finally, keep your speech short, simple, and clear.

The first thing you have to do is prepare for your first day at work. You can request a copy of the company handbook, seating chart, or organizational chart to learn their background and who you should approach first. Prepare a speech for introductions during the orientation program. When doing one-on-one introductions, greet people with a firm handshake and a warm smile. Always be prepared to answer questions from your colleagues and keep a friendly attitude.

Time is essential in networking. Hence, make your introduction brief and concise. After stating your name and occupation, share information that would connect to or impress your colleague, so they can remember you easily. State your purpose of introducing yourself, leave your contact details, and thank them for their time.

A brief introduction is the overview of your professional and personal background wrapped in a short speech for people to know you better. A self-introduction contains your name, occupation, professional endeavors, skills, interests, and goals.

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Valentina has always been a teacher at heart. After spending eight years teaching college-level English, she realised that her true passion was helping people learn and grow – especially when it came to learning English. She firmly believes that in order for language learning to be successful, it’s important to create a comfortable and welcoming environment where students feel safe to experiment and take risks. When she’s not writing for the Lillypad community, Valentina loves travelling, reading and going for long walks with her dog Freddy.

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Team introduction sample: how to introduce your team to new hires (+ 8 examples) .

A new job can be strange. Meeting new people, wandering around like a tourist, and figuring out the best ways of doing things: 

• Where should you park?
• Is it OK to have lunch at your desk?
• How do you keep track of your expenses?
• Should you take part in the Slack team standup?

It's natural to feel like you're the only one who doesn't know where they're supposed to be or what they're supposed to be doing.

However, a proper introduction alleviates many of these feelings, giving new hires a sense of security and comfort. 

Unfortunately, many introductions are brief and lack purpose:

A quick hello, exchange of names, and a wave goodbye!

As a result, new hires often  feel disconnected from the team and struggle to contribute effectively.  Therefore, introductions should be designed to help new hires feel welcome and promote a sense of belonging.

👋   What are team introductions for new hires?

Introductions are critical for building a cohesive team. A good introduction allows new team members to 

• understand the team's culture, values, and goals. 
• Plus, it allows existing team members to get to know the new hire.

As part of the  pre-boarding or onboarding process,  a structured introduction  establishes a sense of belonging from the beginning .

These introductions are tailored to the new hire and the team and function to 

• make a great first impression 
• get to know one another
• ask questions
• and develop relationships. 

Introducing new hires to your team is more than simply naming them and explaining their roles.

This may seem small, but it is usually the first step in integrating a new employee into your company.

At its best, a workplace is a community.

People come together to cooperate and complete tasks that wouldn't be possible on our own. But as anyone who's ever been part of a team knows, this cooperation doesn't always come naturally. Ultimately, a new hire represents change, which can be challenging to adjust to.

That's why it's so important to be mindful of the transition period everyone experiences when a new hire comes on board.

A structured introduction, in which the new employee has a chance to meet and get to know each team member, is essential for making everyone feel comfortable working together. 

It allows existing team members to learn about the new hire and what they bring to the table.

📚 Types of team introductions

There are several ways to deliver a team introduction, depending on the size and structure of your company. If it makes sense, team introductions may happen across multiple platforms, including in-person, on the company website, or even on social media. Here are a few examples:

Introductory company-wide email

Standard practice is to  introduce new hires to the team via email . Used to effectively reach a large audience and ensure everyone receives the same information. (You can opt to use different email templates or even an AI email writer to create a rough draft for intro emails and make tweaks as needed.)

Internal team email

For some organizations or teams, a team-specific email may be more appropriate. Ensure everyone on the team knows the new hire and can build relationships from the beginning.

In-person Introduction

It may make more sense to introduce the new hire in person. This can be especially effective for small teams or companies. It helps the new hire feel more comfortable and fosters a better working relationship with their team.

Social media announcements

For companies with an active social media presence, announcing new hires on social media can be a great way to reach a wider audience. This can also help potential customers or clients feel more connected to the company.

Quarterly newsletter

If your company has a quarterly newsletter , this can be an effective way to reach many people with the news of a new hire. Newsletters are often read by people who may not otherwise be aware of the new employee, so it can help to build excitement and engagement around the company.

Company bulletin board or slack channel

Introducing new hires via slack or an internal bulletin board can help to ensure that everyone in the company is aware of the new addition. This can be especially effective for larger companies or those with multiple locations.

Did you know that Slack has a free workflow builder in which you can do just that?

➡️ Read our actionable guide to onboarding workflows on slack

The most important thing is to make sure that everyone is aware of the new hire and connects with them.

💬 Team introduction samples: Use these templates to introduce new hires

Professional vs personal team introduction samples.

This initial introduction  sets the tone for the relationship between the new employee and the team.  It provides an opportunity for the new employee to get to know the team members as people.

The introduction is more likely to focus on each person's traits in an  informal environment,  including hobbies and interests. This helps the new employee know the team members better and feel more comfortable working with them.

While in a more  formal environment , the introduction is likely to focus more on each person's professional skills and experience to help the new employee know who to turn to for help with specific tasks.

Example of an informal team introduction message

I wanted to introduce you to [NAME]. [NAME] has an extensive background in marketing and sales, and he will bring his experience and skills to our brand-channelling initiatives. He has a passion for the environmental sector and intends to adopt a more sustainable approach to our marketing in the future. When he's not working, he enjoys volunteering at his children's school, travelling, and trivia.

I'm sure you will all work with [NAME] to ensure he has a wonderful experience at [company]!

Example of a formal team introduction message

I wanted to introduce you to Matt. Matt has over 15 years of experience working with Fortune 500 organizations, and he will bring his experience and skills to our brand-channelling initiatives.

He has a passion for the environmental sector and intends to adopt a more sustainable approach to our marketing in the future.

Having worked on international initiatives and brand campaigns, [NAME] will be a fantastic addition.

His start date is __________, and I am sure you will all work with Matt to ensure he has an awesome experience at [company]!

Introducing a team member to the entire company

I wanted to introduce you to [NAME]. [NAME] will join our team on __________ as a part of our Manufacturing department. [NAME] has over ten years of experience working in the environmental sector and has been a guest speaker at the Smart Growth for Smart Business Conference.

His start date is _______________, and I am sure you will all work with [NAME] to ensure he has a rewarding experience at [company]!

Introduction to the department

Our marketing team just got bigger! It thrilled us to announce [NAME] will join [company] as a part of our Marketing Department. With a strategic marketing and communications background, [NAME] will help lead many of our internal communications and ensure we have a stronger voice externally.

She'll be working with [NAME] on [Project], and it would be good to get her familiar with [Project] to gather feedback.

I hope you all make her feel at home here!

If you have a moment, please stop by to meet [NAME] and welcome her to [company]!

Introducing several team members at once

Our marketing team just got bigger! So it thrilled us to announce [NAME] and [NAME] will join [company] as a part of our Marketing Department. With a strategic marketing and communications background, [NAME] and [NAME] will help lead many of our internal communications and ensure we have a stronger voice externally.

Having worked on global initiatives and international brand campaigns, [NAME] and [NAME] will be great members to our team.

They both start on ______________, and I am sure you will all work with [NAME] and [NAME] to give them a good warm [COMPANY] welcome.

Introducing a team member to a department that is not their own

[NAME] will join [company] on _______________ as a part of our [department]. [NAME] was a part of [other company] and will be bringing his experience and skills to our brand-channel messaging. I'm sending this email because there is a potential synergy between the work [Name] will work on and your work with [Project].

If you have a moment, please stop by to meet [NAME] and welcome him to [Department]!

Introducing yourself to a new team

Hi everyone!

My Name is [NAME], and I'm a part of the [Department] at [company].

My background is in sustainable development, and I am looking forward to working with you on everything from new communications to our sustainability program.

I have connected with [MANAGER], and I look forward to learning more about what [company] is doing to make a difference.

I look forward to meeting you all properly with you, and if you have a moment, please stop by so we can get to know each other better.

Sample team introduction for a new starter to send

I am looking forward to working with you! My Name is [NAME], and I have been working as a [JOB TITLE] for the last [TIME] years.

I'll be working closely with [DEPARTMENT] on the [PROJECT], and I'm excited to contribute to what looks like incredible work.

You can see my portfolio here: [LINK]

If you see me around, come and say hi. I'd love to learn more about what you do and where you're from. I'll be working from home Monday and Wednesday but will be available for in-person coffee on the other days.

I'm excited about working here, getting to know you all a bit better, and working with you. Thanks,

❓ How to make a new employee feel welcome

It's always exciting to grow your team by bringing on a new employee. However, once the offer has been accepted and all the paperwork is complete, it's time to start thinking about making the new employee feel welcome. 

Once the new hire accepts the offer, make sure they feel like a valued team member.

Regardless of an organization's culture, all employers should follow key principles when introducing new hires. The goal is to help the new hire feel welcome and build meaningful relationships with every team member.

Ensure that they have the knowledge and resources they need to succeed in their role. Create a support network so new hires should have someone to turn to with questions or concerns.

Finally, it is  essential to give new hires time to adjust.  They should not be expected to hit the ground running on their first day.

👥 Stay in touch

The time between an offer and the start date is fraught with anticipation and excitement .

It can also be a period of uncertainty, so maintaining an open dialogue with new hires is essential. 

By staying in touch, you not only show interest and concern, but you have an opportunity to address any questions or concerns before their first day.

This helps cultivate a strong relationship and sets the tone for future interactions. So don't be afraid to pick up the phone or shoot off a quick email - stay in touch with your new hires, and you'll be sure to start off on the right foot.

Tip: Keeping in touch with new hires can be as informal or formal as you like. Depending on organizational setup and convenience, this may happen over email, video call, or in person.

Introducing new team members during the first stage of onboarding provides them with a sense of comfort and accelerates their ability to get up running.

💌 Send information in advance

It can be frustrating to start a new job and feel like you're constantly playing catch-up. You're trying to learn the ropes and get up to speed. It leads to feeling unconfident and lost, which can be tough to shake off.

When given a bunch of new information at once, it's easy to feel overwhelmed. It's much better to receive information in advance to have time to process it and ask any questions you may have.

Potentially employers are concerned about inundating new employees with too much information before starting. However,  81% of new hires want to receive information before starting , and doing so shows you're invested in their success.

It doesn't have to be a lot. Include:

• an overview of information about the company (for example a very brief history and signification behind the company name );
• key facts about the department (e.g. the number of teams);
• key dates, such as the main events of the orientation week;
• a clear idea of what their first day will look like;
• what the job entails.

Having all this information can make a big difference in how smoothly someone settles into a new role.

🛠 Provide early access to systems and products

We've all been there: start a new job, only to find that we don't have access to the systems and products we need to do our work. It's frustrating.

Providing early access to systems and products is one way to help new employees hit the ground running.

Managers should introduce new employees to the tools and systems they'll use and the team they'll work with. This way, they can familiarize themselves with the systems and feel confident knowing the best point of contact for questions.

Tip:  For tools that require formal training, providing a training schedule ahead of time with some idea of what will be covered and who will deliver it is beneficial.

Early access to the systems used daily gives them a sense of ownership as they familiarize themselves with the environment. 

Common systems to give early access to include:

• Task management system
• Customer Relationship Management (CRM) system
• Content management system (CMS)

👬 The team's role in welcoming the new hire

There is a shift in the status quo when a new person joins a company. Managers must always keep this dynamic in mind and work to reduce the distance between new hires and the rest of the team.

Identify the reasons why the new hire will be a solid addition to your team  once they accept their offer.

Existing team members will play a crucial role  in welcoming the new employee as part of the onboarding process. Provide a structured introduction and prepare team members to make the new hire feel comfortable in their new role. 

Team members offer valuable insight into the company culture and answer any questions that a new hire may have. In addition, existing team members can support a smooth transition by taking an active interest in the new hire's development.

Communicate that adding a new team member brings extra energy, new ideas, and fresh perspectives. This opportunity lays the foundation for a solid start to the new employee's professional career at your company.

Tip :  Preboarding software  can help you take care of all the above things on autopilot.

➡️ Introduce and onboard with Zavvy

A company's most valuable asset is its employees. That's why it's essential to make a good impression on new hires from their first day. 

A strong onboarding program will help new employees feel comfortable and included while also conveying the importance of their role within the company. 

➡️ Curious about taking your onboarding experience to the next level? Book a demo and explore our HR onboarding software .

By taking the time to introduce new hires to the team and orient them to the company culture, you can make a lasting impression that will pay dividends for years to come.

🙋 Bonus: How to introduce yourself to new coworkers

Here are a few tips for introducing yourself to new coworkers.

Ideally, your manager will send out a team introduction to the team, so everyone knows who you are, what you'll be doing, and your background. But it's helpful to conduct your introduction too.

Start by asking questions.  Find out what people are interested in and what they like to do in their spare time. This will help you find common ground and start a conversation.

Be genuine and friendly. Let your personality shine through and make sure people feel comfortable talking to you.

Don't be afraid to take the lead.  If you see someone you'll be working closely with, take the initiative and introduce yourself.

You don't have to be a social butterfly to make an excellent first impression on your coworkers . Take the time to get to know a few people and ask questions. As you get to know your coworkers, hold each other accountable to build strong work relationships to help you get ahead in your career.

This way, you'll be able to get to know your team.  Get a bit of background on the person, their current role, and what they do in the office. Be genuinely interested in them.

It kicks off with a positive interaction with your new team.  And if you don't get around to doing an introduction at first, drop your new coworkers an email or call them to say hi and introduce yourself.

It's a small thing.  But it helps to institute a positive relationship early on. And it's much easier to get to know people when you can see them, so don't worry if you're working from home or your home office .

Alex is a marketer at Zavvy. On this blog, he mainly shares insights gained from discussions with selected experts and from helping our customers set up and improve their onboarding or learning programs.

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How to ace your first meeting with a new team

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Why is the first meeting important?

9 ways to prepare for a successful meeting, final tips and recommendations for leading your first team meeting.

Even the most experienced and confident people have the jitters w hen first meeting with a new team.

That's true for extroverts and people in every industry. Whether you're a new manager  or a new employee, you want to get the first meeting with a new team right.

The first meeting with a new team is important because it introduces who you are as a person, what you'll contribute to the team, and how you plan on helping your team succeed. It's a time to answer and ask questions and start bonding with the people you'll be working closely with. You have one shot at this, so preparation is crucial for a successful first meeting.

Fortunately, simple strategies are available to ease your nerves and help ensure your first meeting is successful.

Fir st impressions matter a lot. Walking into your first team meeting gives you and the rest of your team members a lot of information, even if it seems nonchalant. 

If you're joining a new team at work, you want to clarify that you're ready to contribute  and bring your skills and ideas to the team — especially if that team is high-performing. Maybe you're meeting with a new boss before your team's first meeting. Don't be afraid to ask questions so your introduction meeting with your new team goes smoothly.

If you're wondering what to say when joining a new team, remember to be your authentic self as you introduce yourself. New employees want to relate to team members on a personal level, so tell them some things about yourself that aren’t work-related to easier connect.

You can gain a sense of team values and culture by listening to people talk . If you're leading the meeting, ensure there are plenty of opportunities for different people to speak.

If it's your first meeting with employees as a new manager , the first meeting is a time to establish your management style . When you're managing a new team, people need to bond and get to know each other. Aim to build trust and foster a team where everyone gets along . The initial meeting will help you start off on the right foot and develop your team .

It's okay if you're a little nervous about leading a new team. Our professional BetterUp coaches are ready to support you when you learn new strategies that will help make all of your meetings a hit.

Your first meeting can bring a lot of pressure. Of course, you want to get your points across clearly and not fumble with your words. The best way to do that is to walk in as prepared as you can be. (Don't forget breathing exercises are an important part of the preparation for a big meeting.)

Here are nine tips to help you lead your first meeting with confidence and ease:

1. Have a set agenda

What new team leaders should do first is create a set agenda. When you have something to reference, remembering everything yourself takes the stress off. Make a template with either a slideshow or handwritten cue cards .

These aides will help you stay on topic and hit all the points you wanted to discuss during your meeting. 

As a new manager, you want your first impression to be that you’re organized and can lead your team well . Your agenda template sets the tone for the meeting. It also indicates your broader expectations and leadership philosophy .

2. Prepare questions and prepare to be asked questions

Ask your team members to tell you a bit about themselves in a professional way. Social connection and trust are hard to build in the virtual environment. Model vulnerability by sharing a bit about yourself, including who you are as a person. Be thoughtful about what details you want to share and why to avoid going too deep or intimate.

Ask each person to introduce themselves with a few points that might include something light-hearted but also something about their current work. Icebreaker questions help lighten the mood and encourage people to share their values and what's meaningful to them.

For a new manager, first meetings with staff are the chance to start learning who they are in addition to what kind of professional development  and mentoring opportunities they're searching for.

Don’t be afraid to ask some tough questions, either. Ask them what their worst team experiences have been like and how you can help them with their problems. Allow them to ask you some questions, too, to help them better know your management style .

3. Get your meeting space set up just the way you’d like it

What’s worse than walking into a meeting space and finding it totally upside down? If you're lucky enough to be in-person, set up the physical space. 

If people are too spaced out or too close together, they’ll feel awkward. Make sure your space is intimate enough to have room for everyone, but they aren’t struggling to hear others when they speak. Make sure that any seating faces in the direction you want and that there’s enough space for everyone. 

Even in the virtual environment, consider what virtual collaboration tools you will use, when, and where. Err on the side of leaving the presentation off so that people can see you and each other for a first meeting.

A comfortable environment for your first meeting can help ease any tension or nerves. That goes for both you and your new team members.

4. Research your new team ahead of time

There's nothing wrong with doing a little research before you meet face-to-face . Try using Lin kedIn to check out what kind of skills your team members bring to the team and where they've worked before. It's a way of getting to know your team ahead of time, which is helpful if you're nervous. It can inspire you to ask questions and help you relate more personally.

It will also help you remember names, learn pronunciations, and become familiar with their faces ahead of time. Check out your new company's website to see if they have a "meet the team" page. 

Even if you do a lot of research, don't let that get in the way of getting to know your team and leaving them room to tell you about themselves. People are far more than their LinkedIn profile. Leave room for them to surprise you.

5. Set a good example

Model the behavior you want to see from your team members and throughout the office in your new role. Keep distractions such as electronics away so they don't derail your prepared agenda. If cameras-on is the norm, tell people in advance and remind them again in the first meeting.

Show them what kind of team culture you want to establish. Explain the i mportance of collaborative intelligence in the workplace and set an example during your meeting by listening to others, asking questions, and being open to feedback. Bring an optimistic attitude and be excited about the work you're about to do.

Up your energy by doing quick exercises or breathing before the meeting, if possible. If it's a video call, take it from a standing position and speak to the camera as if the team members are in the room with you.

And, of course, arrive on time. You don't want to be late for your introduction meeting with a new team.

6. Set proper goals

Establish what goals you want to set for your team ahead of time. Think about what direction you want your team to take, or what quota you want to fill. These goals for your team members could be daily, weekly, or monthly. High-performing teams will want you to set goals so they can continue to grow, but setting clear and attainable work goals benefits every kind of team.   

7. Don't over-explain things

It's great to be articulate when you're communicating, but make sure you aren't over-explaining things. Your team members are intelligent. If people already know their roles and responsibilities, you don't need to include onboarding information in your initial meeting.

Check-in with people if they seem confused, but don't assume they don't know anything about how the business works or what their roles demand. 

Your working relationship with others should respect and acknowledge their intelligence, experience, and expertise rather than doubt it.

8. Practice your timing

There's no need to spend the whole meeting talking about one topic. You want to keep your team member's attention, not bore them. An effective team meeting doesn't have to last two hours. It should be concise and respect other people's time and attention.

Review your meeting agenda, see if one section seems too long, and see how you can shorten it. Leave some time for questions, too. Your new team is likely just as curious about you as you are about them.

9. Have a strong close

Don't be the first to leave the room. But don't let the meeting trail on awkwardly. Summarize your points and action items and end it. Your close should be concise and motivational, too. Motivating your team  will encourage team members to become passionate, set goals for themselves, and work hard.

Be inviting and reinforce what you've put effort into preparing for your new team by sticking around to chat. Offer to clarify any final questions and schedule any one-on-one meetings , if necessary. Show that you're open to connecting with people and getting to know your team members by being openly interested in what they have to say.

You want your first meeting with employees as a new manager to be successful since you've done so much preparation. You also want your employees to succeed , and a strong first meeting helps with that.

As you think about how the meeting will go, here are 13 recommendations to remember before, during, and after your first meeting with a new team:

• Be intentional — think about what you want people to take away from each agenda item and interaction
• Be open to feedback and prepared to listen
• Acknowledge that you’re learning , too, since you’re a new team member
• Understand that building trust can take some time
• Establish a plan for the first 90 days and let everyone know about it
• Take note of your mistakes to help you in the future
• Practice what you have to say before the meeting a few times
• Make sure that you have all the necessary materials and that your technology is working
• Think about how to l ead your team in a way that boosts morale  and uplifts one another
• Give people plenty of time in advance for when the meeting takes place by sending out Slack messages or sharing the Zoom link ahead of time
• Share the team meeting agenda so everyone can follow along
• Take the time to explain processes and set expectations for team members thoroughly
• Explain what goes into your decision-making and how you evaluate progress and mistakes

Even with ample preparation, a first meeting can be an intimidating moment. Don’t hesitate to seek support. A BetterUp coach can help you mentally prepare and practice for a stellar meeting that will leave you and your new team members excited.

Lead with confidence and authenticity

Develop your leadership and strategic management skills with the help of an expert Coach.

Maggie Wooll, MBA

Maggie Wooll is a researcher, author, and speaker focused on the evolving future of work. Formerly the lead researcher at the Deloitte Center for the Edge, she holds a Bachelor of Science in Education from Princeton University and an MBA from the University of Virginia Darden School of Business. Maggie is passionate about creating better work and greater opportunities for all.

Love them or hate them, meetings promote social learning and growth

Anxious about meetings learn how to run a meeting with these 10 tips, make a good first impression: expert tips for showing up at your best, 6 presentation skills and how to improve them, 5 zoom etiquette tips for employees, ramps, not switches: a new vision for parental leave and retirement, coaching insider: how to take a whole person approach to one-on-one meetings, leading people as people, a conversation with cynt marshall, ceo of the dallas mavericks, 4 easy ways to make one-on-one meetings more meaningful, similar articles, write an intro email to a new team to start your job on the right foot, how to prepare for a new job and set yourself up for success, eat the frog meaning: why finish complicated tasks first, what’s a project scope, and how do you write one, ace your first day on the job with 15 confidence-building tips, strategic planning: read this before it's that time again, stay connected with betterup, get our newsletter, event invites, plus product insights and research..

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37 Ways To Introduce Yourself to a New Team

37 Innovative Ways to Introduce Yourself to a New Team  Example Email | Joining a new team can be an exciting yet nerve-wracking experience. Making a positive first impression and establishing strong connections with your new colleagues is crucial for a smooth integration into the team. One effective way to introduce yourself is through a thoughtful and well-crafted email.

Crafting an introduction email that strikes the right balance of professionalism and authenticity is essential. In this blog post, we will provide you with an example email format and offer guidance on how to introduce yourself effectively to a new team.

37 Ways To Introduce Yourself to a New Team Example Email

• Simple Introduction| Subject: Introduction

Hello team,

I am [Your Name], the new [Your Position]. I am excited to join this amazing team and look forward to working with all of you.

Best regards, [Your Name]

• Brief Introduction with Background Subject: Introduction

I wanted to take a moment to introduce myself as the newest member of this team. I have [insert number of years] years of experience in [insert industry or field]. I am thrilled to have the opportunity to bring my skills and expertise to this talented team.

• Personalized Introduction Subject: Introduction

I am delighted to join this dynamic team. A little bit about me: [insert interesting or fun fact about yourself]. I am excited to get to know each of you and contribute to our collective success.

• Introduction with Availability Subject: Introduction

I am the new [Your Position]. My availability for the next week is [insert times/day]. I would love to set up a meeting with all of you to get to know the team and discuss our projects. Please let me know if this works for you.

• Introduction with a Call-to-Action Subject: Introduction

I am excited to join this remarkable team. My background in [insert field] has prepared me well for this position. I look forward to collaborating closely with each of you. If any of you have any thoughts or ideas you would like to share, please do not hesitate to reach out to me.

Next here are 33 unique, witty examples of “Introduce Yourself to a New Team” emails:

• The Enthusiastic Introduction| Subject: Excited to Join the Team!

I hope this email finds you well. My name is [Your Name], and I am thrilled to introduce myself as the newest member of the team. I have a passion for [department/role] and am eager to contribute my skills and expertise. I look forward to getting to know each of you and working together to achieve our goals.

• The Personal Touch|Subject: Let’s Connect and Collaborate!

I wanted to take a moment and introduce myself to all of you. My name is [Your Name], and I am incredibly excited to join this amazing team. I come from a background in [previous experience] and am looking forward to applying my knowledge and skills to our projects. I can’t wait to meet each of you and learn more about your individual contributions to the team’s success.

Warm regards, [Your Name]

• The Team Player|Subject: Ready to Make a Difference!

I wanted to reach out and introduce myself as the newest member of the team. My name is [Your Name], and I am truly excited about joining this talented group of professionals. I thrive in a collaborative environment and am eager to work together to deliver exceptional results. Please don’t hesitate to reach out if you need assistance or have any questions.

Sincerely, [Your Name]

• The Expert in the Field| Subject: Passionate about [department/role]

I am delighted to join the team as the new [department/role]. With [years of experience] in this field, I have developed a deep passion for [department/role] and am eager to contribute my expertise to our projects. I am excited to work alongside such a talented team and build a successful future together.

• The Fresh Perspective| Subject: New Ideas, New Beginnings!

I wanted to take a moment to introduce myself as the newest member of the team. As someone with a fresh perspective, I am eager to bring new ideas to the table and contribute to our collective success. I am excited to collaborate with each of you and learn from your valuable experiences.

Looking forward to a great journey together, [Your Name]

• The Connect-and-Chat| Subject: Let’s Chat!

I’m thrilled to be joining the team as the new [department/role]. I am very passionate about [department/role] and am looking forward to learning from all of you. If you ever have a moment, I would love to grab a coffee or set up a quick chat to get to know each other better. Thank you for the warm welcome!

• The Creative and Curious| Subject: Bringing Creativity to the Team!

I am excited to introduce myself as the newest member of the team. With a passion for creativity and innovation, I am eager to contribute fresh ideas and approaches to our projects. I am open to collaboration and can’t wait to learn from the talents of each team member.

Thank you for the warm welcome, [Your Name]

• The Building Bridges|Subject: Creating Connections and Building Bridges!

I wanted to take this opportunity to introduce myself as the newest member of the team. My name is [Your Name], and I am thrilled to be joining such a talented group of professionals. I strongly believe in the power of collaboration and look forward to building bridges between teams to achieve our shared goals.

• The Tech Guru|Subject: Navigating the Digital World Together!

I am excited to introduce myself as the newest member of the team. With a solid background in the tech industry, I am here to navigate the ever-evolving digital landscape with all of you. I am eager to contribute my technological expertise to our projects and learn from the wealth of experience present within the team.

Looking forward to working together, [Your Name]

• The Communication Maven|Subject: Clear Communication, Successful Collaboration!

I wanted to take a moment to introduce myself as the new [department/role]. As a firm believer in the power of clear communication, I hope to foster an environment where ideas flow freely and collaboration thrives. I look forward to getting to know each of you and working together to achieve our shared goals.

• The Team Energizer: Subject: Let’s Energize and Inspire Each Other!

I am thrilled to be joining this incredible team as the newest member. With a focus on team synergy and motivation, I hope to bring a positive and energizing atmosphere to our projects. I believe that together we can achieve great things. I am excited to learn from each of you and contribute to our collective growth and success.

• The Goal-Oriented Professional|Subject: Driven by Goals, Fueled by Teamwork!

I wanted to introduce myself as the newest member of the team. With strong goal-setting skills and a passion for achievement, I am here to contribute to our collective success. I firmly believe that teamwork and collaboration are essential for reaching our objectives. I look forward to working side by side with each of you.

• The Culture Enthusiast| Subject: Celebrating Our Unique Team Culture!

I am excited to join this wonderful team and be part of our unique team culture. I believe that fostering a positive and inclusive environment is essential for our collective growth and success. I look forward to learning more about our team dynamics and contributing to our shared vision.

Warmest regards, [Your Name]

• The Global Perspective|Subject: Embracing Diversity, Celebrating Success!

As the newest member of the team, I wanted to take a moment to introduce myself. With a passion for embracing diversity, I am thrilled to be part of such a multicultural team. I am eager to learn from different perspectives and contribute my own experiences to help us achieve our goals.

• The Relationship Builder: Subject: Building Meaningful Connections!

I am delighted to join this exceptional team and want to begin by building meaningful connections with each of you. I am a firm believer in the power of strong relationships to drive success. Please don’t hesitate to reach out if you would like to grab a virtual coffee or have a chat. I look forward to getting to know all of you.

• The Detail-Oriented Contributor|Subject: Paying Attention to the Details!

I wanted to introduce myself as the newest member of the team. Known for my attention to detail, I am here to ensure precision and accuracy in our projects. I believe that small details can make a big difference in achieving exceptional results. I am thrilled to work alongside each of you and make a positive impact.

• The Mentor-Inspired|Subject: Inspired by Mentors, Motivated to Inspire!

I’m excited to join this esteemed team as the new [department/role]. From my early career, I have been fortunate to have had exceptional mentors who guided and inspired me. I am now motivated to pay it forward and serve as a mentor to those who may benefit from my experiences. I’m looking forward to learning from all of you and making a difference together.

• The Growth Mindset:| Subject: Embracing Growth and Continuous Learning!

As the newest addition to the team, I am thrilled to join a group of professionals who value growth and continuous learning. I believe that by embracing new challenges and expanding our knowledge, we can collectively achieve greatness. I am excited about the opportunity to contribute to our shared goals and grow together.

• The Multitask Master| Subject: Balancing Many Hats with a Smile!

I’m thrilled to introduce myself as the new [department/role]. With a knack for multitasking and a love for challenges, I am prepared to wear many hats and take on various responsibilities. I am eager to collaborate with each of you and make a positive impact on our projects.

• The Data Enthusiast| Subject: Unlocking Insights with the Power of Data!

I wanted to take a moment to introduce myself as the newest member of the team. As a data enthusiast, I am excited about the opportunity to unlock valuable insights that can drive our projects forward. I believe that leveraging data is essential for making informed decisions and ultimately achieving success. I look forward to collaborating closely with each of you and making an impact.

• The Innovative Thinker| Subject: Innovating for a Brighter Future!

I am thrilled to be joining such an innovative and forward-thinking team. With a passion for creativity and a deep curiosity for what’s next, I am eager to contribute fresh ideas and approaches to our projects. Let’s work together to pave the way for a brighter and more successful future.

• The Agile Adaptor| Subject: Adapting to New Challenges with Agility!

I am excited to introduce myself as the newest member of the team. With a focus on agility and adaptability, I am motivated to tackle new challenges head-on and overcome any obstacles we may face. I believe in the power of flexibility and collaboration and am eager to make a positive impact with all of you.

• The Customer-Centric Professional| Subject: Driving Success through Customer-Centricity!

As a customer-centric professional, I am excited about the opportunity to work with a team that values the needs and desires of our customers. I believe that customer satisfaction is essential for building a successful and innovative organization. I look forward to collaborating with each of you and making a meaningful impact on our customers’ experiences.

• The Strategic Planner| Subject: Planning for Success Together!

I am thrilled to join such a strategic and goal-oriented team. As a planner at heart, I believe that a solid strategy is essential for achieving our objectives. I am looking forward to collaborating with each of you and contributing to our collective success.

• The Quality Champion|Subject: Delivering Quality Work, Every Time!

I wanted to introduce myself as the newest member of the team. With a strong belief in the importance of quality work, I strive to deliver excellence in everything I do. I am eager to collaborate with each of you and uphold the high standards of this remarkable team.

• The Startup Enthusiast| Subject: Growing Together as a High-Growth Start-Up!

I am excited to introduce myself as the newest member of this high-growth startup. As an enthusiast for startups and new ideas, I am eager to contribute my skills and expertise to help us achieve our ambitious goals. I believe that by working together, we can make great things happen.

• The Tenacious Problem Solver|Subject: Tenaciously Solving Problems, Every Day!

I’m thrilled to join this exceptional team as the newest member. With a tenacious approach to problem-solving, I am prepared to tackle any obstacles we may face and find solutions that drive our projects forward. I look forward to working alongside each of you and making a meaningful contribution to our success.

• The Multicultural Maven| Subject: Celebrating Our Multicultural Team!

As the newest member of this multicultural team, I am thrilled to bring my unique perspective and experiences to the table. I believe that diversity is our strength and that by learning from each other, we can achieve great things. I look forward to getting to know each of you and working together to achieve our shared goals.

• The Organized Coordinator|Subject: Coordinating Projects with Precision and Detail!

I am excited to join such a detail-oriented and organized team. With a knack for project coordination, I am motivated to ensure that everything runs smoothly and seamlessly. I am eager to collaborate closely with each of you and achieve high levels of efficiency and success.

• The Financial Guru |Subject: Managing Finances with Finesse!

I wanted to introduce myself as the newest member of the team, with a focus on managing finances. I believe that sound financial management is essential for the growth and success of any organization. I am excited to collaborate with each of you and make a positive impact on financial stability and growth.

• The Research Advocate| Subject: Advocating for the Value of Research!

As an advocate for the value of research, I am excited to join this esteemed team. I believe that data and insights are essential for making informed decisions and driving innovation. I am eager to collaborate with each of you and contribute to our collective success.

• The Innovation Champion| Subject: Championing Innovation Every Day!

I am thrilled to join this innovative team as the newest member. With a passion for groundbreaking ideas and a drive for progress, I am excited to champion innovation in everything we do. I look forward to collaborating with each of you and driving our projects forward.

• The Team Empowerer:  Subject: Empowering Teams to Achieve Greatness!

I wanted to introduce myself as the newest member of the team, with a focus on empowering teams to achieve greatness. I believe that by fostering a collaborative and inclusive environment, we can achieve high levels of success. I am excited to collaborate with each of you and make a positive impact on our team dynamics and achievements.

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What New Team Leaders Should Do First

• Carolyn O’Hara

Your agenda for the first few weeks.

Getting people to work together isn’t easy, and unfortunately many leaders skip over the basics of team building in a rush to start achieving goals. But your actions in the first few weeks and months can have a major impact on whether your team ultimately delivers results. What steps should you take to set your team up for success? How do you form group norms, establish clear goals, and create an environment where everyone feels comfortable and motivated to contribute?

• Carolyn O’Hara is a writer and editor based in New York City. She’s worked at The Week, PBS NewsHour, and Foreign Policy. carolynohara1

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Article • 9 min read

Meeting Your New Team

Taking your first steps toward a positive working relationship.

By the Mind Tools Content Team

As a manager, meeting a new team for the first time can be nerve-racking. You want to ensure that the meeting runs smoothly and that you establish your leadership, but you need to do this without destroying the team's culture or dynamic, or trampling on its achievements.

Being too heavy-handed can be disastrous, but not establishing the right degree of authority can be, too. However, when it's handled well, an informal introductory meeting can be a great opportunity to learn about your team, to build trust with its members, and to establish a climate of mutual respect.

This article will help you to prepare for your first meeting with your team.

Meeting a New Team For the First Time

The following five steps will go a long way to making your first meeting with your new team a success.

1. Find Out About Your New Team

If there's a company intranet with employee profiles, read up on your team's professional skills and accomplishments, and any other relevant information. If not, perhaps the organization's website has an "About us" or "Meet the Team" page. If appropriate, connect with team members on LinkedIn, in advance. Otherwise, try and talk to HR and see if it can provide you with any details about the team.

Try to memorize people's faces, names and hometowns. If you struggle to remember names, try using face association , in which you make a connection between a name and a unique characteristic. Make the effort to learn how to pronounce people's names correctly, too.

If possible, before you take on your new role, schedule an informal talk with your boss and the team's previous manager. You can gain the outgoing team manager's insights into the team in general, and learn about any conflicts that you need to be aware of.

Keep in mind your organization's wider corporate culture when preparing to meet your team, whether it's formal – with clearly defined channels of communication and decision-making processes – or more informal. This will help you to act appropriately in your introductory meeting, and communicate effectively. Again, if possible, talk to the team's previous manager about their take on the corporate culture , so you have an idea of the beliefs and behaviors that you'll likely encounter.

It's possible that the members of your new team are your former co-workers. Managing peers can be difficult, and you will have to reset your working relationship to do it effectively. But it can still be useful to have an introductory meeting with your colleagues so you all get "off on the right foot."

2. Prepare the Meeting Space

If you are meeting in person, choose a neutral space, such as a meeting room. Consider seating, temperature and lighting to make the room as comfortable as possible. This will help to reduce stress and to promote communication.

If you're meeting is virtual , get set up early so you've got plenty of time to check that everything is working, and ensure you've got the right link to the meeting and the correct software downloaded. Make sure that your internet connection is strong and that you've got everything you need, like a headset and charging point. Check your background in advance to make sure that it's appropriate.

3. Keep It Short and Informal

Before the meeting starts, let your team know that it's going to be a quick introductory gathering, so there won't be an agenda.

Once in the room, explain a little about yourself. Consider using business storytelling to communicate your values and what you're trying to achieve. At this stage, you needn't go into great depth about your plans – that can come later, at a more formal meeting.

Now that you've introduced yourself, explain that you'll be arranging one-on-one meetings with each member of the team, so that you can get to know them individually. Let people know that you'll schedule a formal meeting for the whole team after these one-on-ones have taken place.

Also, make it clear that you'll be spending the first 90 days learning all you can about the team and the way it works. Acknowledge that you may well want to make some changes, but you won’t be doing this until you know what is and isn’t working well.

It's common advice for new managers to look for a " quick win " shortly after they step into a role. By all means, look for an opportunity to improve things, but try to do this without making sweeping changes to the systems or processes that are already in place – they might be there for a very good reason that's not yet clear to you.

Spend the rest of the meeting learning about your new team. Give people the chance to ask questions about you, too. Answer these fully, but try to show humility by guiding the conversation back toward your shared goals, rather than dwelling on your own accomplishments.

Ideally, you want your team to take away the following three messages:

• I'm glad to be here, and I respect the work that you've done.
• Please be assured that I'm not here to cause you stress or to make your lives more difficult.
• I'm here to put you first and enable you to do your jobs well.

It's natural for you to want to be accommodating with people you've just met, but be careful not to get carried away and promise something that you can't deliver. This will help you to demonstrate integrity and authenticity from the start.

4. Model Best Behavior

What you do in your first meeting will establish the tone of your leadership, so be conscious of creating a pleasant working atmosphere in which respect and manners are valued.

Take care of the obvious things : make sure that you arrive on time, dress appropriately, and use professional language. You want to give your team your full, undivided attention, so switch your phone to silent or airplane mode.

Remember that your body language speaks volumes. Adopt an open posture and avoid accidental nervous ticks, such as tapping, which can be mistaken for impatience.

5. Make Small Talk

Small talk is fundamentally about building relationships, so you shouldn't try to eliminate it entirely in an attempt to keep meetings efficient. Our article, How to Make Small Talk , will give you a solid grounding in the art of keeping the conversation flowing.

People will remember how you made them feel, rather than the specifics of what you said. Therefore, asking your team members to talk about their best moments will create positive associations for them. It will also teach you a lot about your team's values.

Practice Active Listening when someone else is talking. Make a conscious effort to understand the complete message by remaining focused on the speaker's words, as well as their tone and body language. Avoid the temptation to think about your response while they are talking.

A common way to build trust is to share some information about yourself (nothing too personal!) This shows the other party that you're willing to make yourself vulnerable by being the first to give something away. Encourage others to join in, but don't force anyone to go outside their comfort zone. First impressions count, so be especially careful not to embarrass anyone.

For more information on this topic, take a look at our article, Building Trust . It explores how honesty and being a team player will help you to become a role model for your team.

There's a chance that your first meeting will take place in a social, not a business , setting. Whatever the setting, be sure to abide by the principles outlined above. Be welcoming, respectful and professional.

The first meeting you have with your new team will set the tone for your relationship with it. A well-run first meeting can instill confidence in your leadership, help you to establish relationships, and have a positive effect on future interactions.

So, thorough preparation is paramount. Make sure that you know a bit about who you're meeting and their culture beforehand.

Hold the meeting in a comfortable, neutral environment. If it's a virtual meeting, iron out any technical issues before it starts, so that they don't become serious problems.

Keep the first meeting informal, but schedule one-on-ones and a more formal team meeting in the coming days.

Practice active listening, model best behavior and use small talk to start building relationships with your new team members.

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