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UGC extends thesis submission deadline for MPhil, PhD students

Now, students who were given time till december 31 can submit their thesis till june 30, 2021, as per the latest notice. the extension of six months can be granted for submitting evidence of publication and presentation in two conferences. however, the tenure of the fellowship of mphil or phd will be the same..

The University Grants Commission (UGC) has extended the last date for submission of thesis for the final-term MPhil and PhD students. Earlier, the UGC had given a six-month extension to MPhil and PhD students who were yet to submit their dissertation or thesis due to pandemic which has further been extended. Now, students who were given time till December 31 can submit their thesis till June 30, 2021, as per the latest notice.

“Due to COVID-19 pandemic, universities have remained closed for the past several months. Therefore, the students have not been able to conduct their research or experiments in university laboratories nor they were able to access library services that are critical for completion of the thesis,” the UGC said in an official statement.

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The extension of six months can be granted for submitting evidence of publication and presentation in two conferences. However, the tenure of the fellowship of MPhil or PhD will be the same. It is up to five years, as per the official notice.

Meanwhile, the commission had earlier this week said that the pending fellowship for junior research fellows and senior research fellows (SRF) will be released in a week .

The deadline for admissions in open distance learning (ODL) and online programmes for the September-October academic sessions 2020-21 has also been extended from November 30 to December 31. The Higher education institutes have been asked to make a note of this and upload the admission dates on the UGC DEB web portal by January 15.

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UGC grants 6 months extension again to MPhil, PhD students for thesis submission

The fresh extension will now allow thousands of mphil and phd candidates to submit their thesis by end of december 2021, ugc said however, the tenure of fellowship will remain up to five years only.

New Delhi: Amid a second wave of Covid-19 in India, the union government has now granted a six-month extension to M.Phil and Ph.D students for submission of thesis and research work. This is the third extension given by the education regulator since the country declared a pandemic induced lockdown in March 2020.

The fresh extension will now allow thousands of MPhil and PhD candidates to submit their thesis by end of December 2021, the university grants commission ( UGC ) has informed universities

“Keeping in view the larger interest of the research scholars, a further extension of six months beyond 30.06.2021 i.e till 31st December 2021, for submission of thesis by M.Phil/Ph.D students may be granted by the Universities," UGC said.

“Extension of six months, as mentioned above, may also be granted for submitting evidence of publication and presentation in two conferences," according to Rajnish Jain, secretary of higher education regulator UGC.

However, the tenure of fellowship will remain up to five years only. It means, all those PhD candidates whose five year of doctoral education were getting over by June 2020 will not get fellowships for the extended time period.

In April 2020, the UGC had issued guidelines on examination and academic calendar for the universities in view of the coronavirus pandemic and related lockdown. As per the initial guidelines the extension of six months was granted till 31 Dec and which was then extended to 30 June and with the fresh directive it now gets extended further to 31 Dec 2021.

The fresh order comes as India is witnessing a surge in Covid-19 positive cases marring the perspective of reopening colleges and universities. Institutions in some states have again closed down amid the surge. And there are local restrictions in parts of India to deal with the increasing numbers.

Educational institutions went into a lockdown in mid-March last year and most of them have not opened up yet. As they were planning to open up ahead of the new academic session, the second wave of the pandemic has made this uncertain. For last several months, the union government has entrusted the institutions and states to take a call on reopening depending upon the local situation but has mandated them to follow covid-19 safety protocols when the start open up.

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UGC Approved Thesis and How to Write it.

In India, most organizations work under UGC to approve students post-graduation to represent a good thesis work, the thesis must be clear, definite, and have a logical structure according to a set pattern approved by UGC . For any formal thesis writing, it’s necessary to make it presentable by focusing on its layout and physical appearance.

The very first thing to keep in mind during forming a UGC approved thesis work is to complete it in the provided format only.  Format consistency adoption along with strictly following the additional instructions represents the scholarly work of the student more efficiently.

Guidelines for UGC Approved Thesis

Typewriting of Thesis

• Typewriting of the thesis work should always be on an A4 size sheet having dimensions 21 cm X 29.7 cm.
• The font must be vivid and clear. Use a similar font in the entire thesis and as per in the instruction given by university/college format.
• Proper spacing in paragraphs provides an intended view.
• Keep noticing errors: grammatical, spelling, punctuation, sentence making.
• Keep the focus on the acceptable value of plagiarism as instructed by the university/college.

Chapters and Pages

• Use numerals (1, 2, 3….) at the bottom in the center of the pages to number all the pages.
• Use roman numerals for the preliminary pages in the lower-case to number front pages.
• All the new chapters to begin from a new page.
• Align all the chapter headings in the center.
• The displaying page of chapter title must be placed at the beginning of the chapter.
• Always avoid typing any heading near the page bottom or at the end of a page.

Tables and Figures

• Title and numbering along with the data caption that clearly describes the nature of table and figure.
• Illustrate the caption at the bottom of the table and figure and on the same page.
• The text description must be above and on the same page related to any table, figure, and graph.

Headings and Subheadings

• Keep the headings distinct by a larger font as compared to the whole text.
• Maintain all the headings of the same level by using the same font and style.
• Keep the headings aligned to the left side as the chapter headings remain in the center.
• Numbering to the headings and subheadings must be provided if instructed.

Format of UGC Approved Thesis

Three main parts of the thesis format are:

• Preliminaries

List of Figures

Arrangement of preliminaries.

• Title of Thesis
• Student’s Name
• Year of Thesis
• Institute’s Logo
• Name of the Institute
• Guides name (optional)
• The complete title of the thesis ( in capital letters only)
• Candidate’s name
• Institute’s name
• Year of submission
• Under the declaration, students have to make a declaration of authority.
• Students have to attach the certificate provided by the guide or co-guide who helped them in their research work.
• The approval page must be signed by the Guide/Co-Guide.
• Formally acknowledge all those who helped you technically, intellectually and financially for completing your thesis.
• List all the chapter headings, section headings, sub-headings, and appendices along with their respective page numbers. Immediately after the table of the content page, make a list of figures, tables, and abbreviations on three different pages.

Add the columns under this:

List of Tables

Under this add the columns of:

List of Abbreviations

Add all the used abbreviations used in the thesis which are unfamiliar to a reader and should be arranged in alphabetical order.

The summary of the thesis content is written in it as it has to be submitted before the submission of the thesis report. The synopsis must hold the cover page and the concise content of around 6 to 8 pages. Only list the background and objectives, methods, hypothesis, major findings, and significance.

Within the chapters arrange all the sub-headings in an orderly manner of their relation. Distinguish the headings and subheadings clearly during typing. The following information to be instructed within the text:

• Introduction
• Literature Review
• Design of Study
• Summary and Conclusion, Future scope (if any)
• List of References
• List the codes, screenshots, and appendices(if any).
• List of Publications.

know about regulations and guidelines for plagiarism set by UGC . You can also talk to our experts for guidance regarding your research.

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UGC allows another extension for submission of M.Phil or Ph.D thesis

The extension has been granted in view of the study time lost due to COVID-19.

• Updated May 09, 2022, 9:22 PM IST

Universities and higher educational institutions can give another extension of up to six months beyond 30 June for M.Phil or Ph.D thesis submission on case-to-case basis after reviewing a student's work, an official of the University Grants Commission (UGC) said on Monday.

The first extension was granted in June, 2020 and extended further every six months due to prevailing the COVID-19 situation.

''The UGC has approved that an extension of up to six months beyond June 30 may be given to M.Phil and Ph.D students for thesis submission by their respective higher educational institutions on case-to-case basis based on the review of the students' work by the Research Advisory Committee and on recommendation of the supervisor and head of department,'' the UGC official said.

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• #Ph.D thesis

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Explainer: What are UGC’s new PhD eligibility criteria?

UGC has drawn up new rules for PhD admission, eligibility and programme to bring them in line with NEP 2020. Here’s what changes.

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R. Radhika | November 15, 2022 | 03:17 PM IST

NEW DELHI: After proposing amendments to the existing guidelines for PhD programmes in March, the University Grants Commission (UGC) has now made extensive changes in regulations on PhD admissions.

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As per the revised PhD eligibility criteria, candidates with a four-year undergraduate degree with a minimum 75% marks or its equivalent grade will be eligible for a PhD.

Such candidates can register after completing a one-year master’s programme after a four-year bachelor’s programme. Students who have completed a conventional three-year bachelor’s degree must complete a two-year master’s degree programme with at least 55% marks or its equivalent grade to be eligible.

Currently, several universities ask for MPhil dissertation for admission to PhD programmes, however, the National Education Policy (NEP 2020) does not endorse the degree. By scrapping MPhil, a preparatory degree for PhD programmes, in the new regulations UGC has aligned the admission requirements with the NEP 2020.

One of the primary changes is the scrapping of 2016 regulations that made publishing a research paper in a peer-reviewed publication a requirement for a PhD. A section of students has called the step one that could “hamper academic rigour” as well as impedes inclusivity in higher education. Despite the relaxation, the All India OBC Students Association (AIOBCSA) has urged the backward class PhD aspirants to work on producing quality research papers .

The UGC has asked higher educational institutes to initiate steps to implement new PhD regulation on Monday.

Also Read| Central institutions contribute over 70 percent of research in India: BHU Study

What are the changes in the PhD admission process?

The UGC has dropped the plan to reserve 60 percent of the total seats for applicants who have qualified the National Eligibility Test (UGC-NET) or Junior Research Fellowship (JRF). Universities and colleges will admit students through the NET or JRF entrance route as well as institute-level entrance exams.

The institute-level entrance test, however, must assign 70% weightage to the entrance test scores and 30% to the performance in the interview or viva-voce. “The entrance test syllabus shall consist of 50% of research methodology, and 50% shall be subject specific,” the new guidelines state.

In the entire duration of the PhD programme, female candidates will be eligible for a maternity leave or child care leave for up to 240 days.

Can MPhil students apply for PhD?

Even though MPhil has been scrapped in the new regulations, the UGC has made provisions for PhD admissions for those who already have an Mphil degree. Candidates who have completed M.Phil. programmes with at least 55% marks in aggregate or its equivalent grade in a foreign educational institute will be eligible for admission to PhD programme in India.

A relaxation of 5% marks has been provided to students who belong to historically marginalised Scheduled Caste, Scheduled Tribe and Other Backward Castes communities. The same relaxation has also been given to differently-abled, and Economically Weaker Section (EWS) students as well.

How will research supervisors be allocated in PhD?

Like before, eligible professors, associate professors and assistant professors can continue to guide up to eight, six, and four PhD candidates respectively at any given time.

In case of interdisciplinary or multidisciplinary research work, if required, UGC rules allow engaging a co-supervisor from outside the department, college or university.

Teachers with less than three years of service before superannuation will not be allowed to take new research scholars under their supervision. However, they can continue to supervise PhD scholars as co-supervisors before attaining the age of 70.

Earlier, teachers were allowed to take up MPhil students along with PhD scholars. After the new rules come into force, this will be discontinued. The new rules also allow supervisors to guide up to two international research scholars on a supernumerary basis “over and above the permitted number of PhD scholars”.

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What are the new PhD academic requirements?

A PhD scholar will have to earn a minimum of 12 credits which should include a course in “research

and publication ethics”. As per the latest UGC regulations, a PhD candidate will have to appear before a research advisory committee to make a presentation and submit a brief report on the progress for evaluation every semester. In case the progress is unsatisfactory, the committee will “record the reasons” and suggest corrective measures.

All scholars will mandatorily have to undergo training in teaching, education, pedagogy or writing related to their chosen PhD subject. For this, four to six weeks will be assigned to earn credits.

To retain research integrity, the UGC regulations also direct institutions to use “ well-developed software” applications to detect plagiarism in research work. In 2018, the ministry of education had notified stringent measures to counter the long-standing issue of plagiarism in PhD thesis.

What are the part-time PhD UGC guidelines?

The eligibility conditions are the same for both full-time and part-time candidates. Like the former, the part-time candidates will also be assessed every semester.

In addition, the PhD candidates will also have to produce a no-objection certificate or NOC from their employer to be eligible. The NOC must specify that they will be given sufficient time for research work and they will be allowed to take time off to complete the course work.

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UGC extends MPhil, PhD thesis submission deadline for another 6 months

This is the fourth extension granted to research scholars to help them make up for time lost owing to covid-19 pandemic, lockdowns.

University Grants Commission (UGC) has asked higher education institutions to extend the deadline for the research scholars to submit their MPhil and PhD thesis.

The varsities and colleges have been asked by the higher education regulator of the country to extend the deadline for up to six months beyond June 30, 2022. This has been done post considering the research and study time lost due to Covid-19, inform officials.

UGC Secretary PK Thakur in a missive sent to all varsities and also put up by UGC on its official website — https://www.ugc.ac.in/— has informed that extension of date for submission of thesis for terminal MPhil/PhD students in continuation of UGC Public Notice dated December 1, 2021, on this very subject, and keeping in view the larger interest of the research scholars, it has been decided by the UGC that an extension of up to six months, beyond June 30, 2022, maybe given to the students by their respective higher educational institutions, on case-to-case basis based on the review of student’s work by the research advisory committee and the recommendation of the supervisor and the head of the department of each case. Such extension may also be granted for submitting evidence of publication and presentation in two conferences. However, tenure of fellowship will remain up to five years only, the missive says.

“In principle, Allahabad University will be implementing the UGC directions regarding the extension of date of submission of PhD thesis. Since the approval of extension is to be on a case-to-case basis we are evolving the criteria and after permission of the competent authority, the notification regarding this will be issued soon,” said AU PRO Prof Jaya Kapoor.

The decision for this latest extension in this regard was taken by the UGC at a meeting held on May 6, 2022, while the notification was issued on May 17, 2022.

This extension however is the fourth one granted to research scholars to help them make up for the time lost owing to the pandemic and resulting lockdowns.

Earlier, UGC through its notification dated December 1, 2021, had granted an extension of six months beyond December 31, 2021, ie till June 30, 2022, and before that through a notification dated March 16, 2021, also it had granted a six months extension beyond June 30, 2021, ie till December 31, 2021. Through a notification dated December 3, 2020, UGC had granted its first extension to MPhil and PhD students, who were to submit their thesis by December 31, 2020, giving them time till June 30, 2021, for submission of their thesis owing to the pandemic and the lockdown.

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UGC guidelines for plagiarism | Levels of plagiarism as per UGC regulation 2018

This blog post aims to provide details regarding UGC guidelines for plagiarism .

Page Contents

UGC REGULATIONS, 2018 for PROMOTION OF ACADEMIC INTEGRITY AND PREVENTION OF PLAGIARISM IN HIGHER EDUCATIONAL INSTITUTIONS

The following rules related to Plagiarism shall apply to the students, faculty, researchers and staff of all Higher Educational Institutions in the country.

• To create awareness about responsible conduct of research, thesis, dissertation, promotion of academic integrity and prevention of misconduct including plagiarism in academic writing among student, faculty, researcher and staff.
• To establish institutional mechanism through education and training to facilitate responsible conduct of research, thesis, dissertation, promotion of academic integrity and deterrence from plagiarism.
• To develop systems to detect plagiarism and to set up mechanisms to prevent plagiarism and punish a student, faculty, researcher or staff of HEI committing the act of plagiarism.

Similarity checks for exclusion from Plagiarism

The similarity checks for plagiarism shall exclude the following:

• All quoted work reproduced with all necessary permission and/or attribution.
• All references, bibliography, table of content, preface and acknowledgements.
• All generic terms, laws, standard symbols and standards equations.

The research work carried out by the student, faculty, researcher and staff shall be based on original ideas, which shall  include abstract, summary, hypothesis, observations, results, conclusions and recommendations only and shall not have  any similarities. It shall exclude a common knowledge or coincidental terms, up to fourteen (14) consecutive words.

  Levels of Plagiarism

Plagiarism would be quantified into following levels in ascending order of severity for the purpose of its definition:

Level 0: Similarities up to 10% – Minor similarities, no penalty

Level 1: Similarities above 10% to 40%

Level 2: Similarities above 40% to 60%

Level 3: Similarities above 60%

  Penalties in case of plagiarism in submission of thesis and dissertations

Institutional Academic Integrity Panel (IAIP) shall impose penalty considering the severity of the Plagiarism.

i. Level 0: Similarities up to 10% – Minor Similarities, no penalty.

ii. Level 1: Similarities above 10% to 40% – Such student shall be asked to submit a revised script within a stipulated time period not exceeding 6 months.

iii. Level 2: Similarities above 40% to 60% – Such student shall be debarred from submitting a revised script for a period of one year.

iv. Level 3: Similarities above 60% -Such student registration for that programme shall be cancelled.

Penalties in case of plagiarism in academic and research publications

I. Level 0: Similarities up to 10% – Minor similarities, no penalty.

II. Level 1: Similarities above 10% to 40%

i) Shall be asked to withdraw manuscript.

III. Level 2: Similarities above 40% to 60%

ii) Shall be denied a right to one annual increment.

iii) Shall not be allowed to be a supervisor to any new Master’s, M.Phil., Ph.D. Student/scholar for a period of two years.

IV. Level 3: Similarities above 60%

ii) Shall be denied a right to two successive annual increments.

iii) Shall not be allowed to be a supervisor to any new Master’s, M.Phil., Ph.D. Student/scholar for a period of three years.

Detection and Handling of Plagiarism | Charges of Plagiarism

If any member of the academic community suspects with appropriate proof that a case of plagiarism has happened in any document, he or she shall report it to the Departmental Academic Integrity Panel (DAIP). Upon receipt of such a complaint or allegation the DAIP shall investigate the matter and submit its recommendations to the Institutional Academic Integrity Panel (IAIP) of the HEI.

The authorities of HEI can also take suomotu notice of an act of plagiarism and initiate proceedings under these regulations. Similarly, proceedings can also be initiated by the HEI on the basis of findings of an examiner. All such cases will be investigated by the IAIP.

UGC guidelines for phd thesis format

How to  start a Ph.D. research  program in India?

UGC assistant professor eligibility/ selection criteria

Free and Paid plagiarism checkers for research papers/ thesis

Sources: UGC

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PhD: UGC revises eligibility, admission & evaluation norms

A draft notification has been issued, revising the regulations for awarding Doctor of Philosophy, i.e., PhD, by institutions under the University Grants Commission (UGC). These would come into effect from the date of publication in the Union Gazette. This would modify the May 5, 2016, Regulation and its subsequent two amendments.

The proposals on the criteria for admission, eligibility, programme duration and evaluation are the following:

A) Proposed admission norms Admission should be given via the National Eligibility Test (NET) of the UGC or similar recognised test.

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Each year, the universities and colleges can determine the number of seats while taking into account the number of available research supervisors, basic facilities and the student-teacher ratio.

Relevant information such as the number of seats, subject-wise list, admission criteria and procedures should be published on the website in advance. If there is an entrance test, details of that should also be included. Details should also be published in two newspapers, including one in regional language.

The central/state reservation policy should be adhered to.

Sixty per cent seats to be filled from NET/JRF, while 40 per cent seats from the university/common entrance and the interview conducted by the institution. In case of vacant slots in one category, these can be filled from the other category.

Only those candidates with 50 per cent marks in the entrance exam should be considered. For SC/ST, OBC and differently-abled, 45 per cent.

Candidates in the NET/JRF categories should be ranked on the basis of their interview, and the others on their performance in the written test (70) and interview (30).

If retired professors get appointed as an emeritus professor at the same university, they can continue as supervisors till the age of 70.

B) Proposed eligibility norms One-year/two-semester Master’s degree with 55 per cent marks in aggregate or equivalent grade, after a four-year under-graduate degree. Two-year/ four-semester Master’s degree with 55 per cent marks or equivalent grade Four-year/ eight-semester 'bachelor’s degree with research' with a grade point average of at least 7.5/10.

Applicants should have completed MPhil course work, with 55 per cent marks in aggregate or equivalent grade. Candidates pursuing MPhil but have not completed viva voce and final defence can be given admission to PhD on a provisional basis.

Candidates in the SC/ST, OBC and differently abled categories and the economically-weaker section need only 50 per cent marks. The minimum marks/grade should be considered without including the grace mark.

C) Norms on programme duration The programme duration should be 2 to 6 years, excluding course work. If the duration is extended as per the special rule of a particular institution, it should not be more than 2 years.

For women and the differently abled, the duration can be extended up to 2 years. Women can also avail maternity/ childcare leave for 240 days. Women who have to relocate due to marriage or any other reason can be allowed to transfer the research study to a new centre, subject to conditions.

There is also a provision to take leave for a few weeks to take part in a student-exchange programme in the country or abroad that would help in preparing the thesis.

D) Evaluation method An anti-plagiarism software report also needs to be submitted along with the draft dissertation or thesis on the satisfactory completion of the course work. It is recommended to present the research work in the journal or present it in the conference, with the permission of the institution. But not mandatory.

No university or college should conduct the PhD programme in the distance education mode or online mode. Those in service should also follow the above-mentioned provisions while pursuing PhD.

Even though there is no MPhil programme from 2022-23 academic year onwards, the already earned MPhil degree would remain valid. On the satisfactory completion of the programme, the PhD provisional certificate should be given to the research student.

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