uq graduate school thesis submission

Thesis with publications

Process overview.

As part of the thesis, a candidate may submit published work that contributes directly to their arguments and supports their findings.

The minimum requirements for including publications in a thesis are:

• The work must have been carried out since the commencement of the candidature.
• The work must have been submitted for publication, accepted for publication, or published during the period of candidature.
• The scope and quality of the published work must be commensurate with the contribution of knowledge expected of a Doctorate of Philosophy (PhD) or Master of Philosophy (MPhil) candidate.

Formatting and structural requirements

The thesis must meet the following requirements:

• The thesis must contain an introduction that contextualises the research in relation to the present state of knowledge in the field.
• Thesis chapters must be in a logical and cogent sequence leading to an argument that supports the main findings of the thesis.
• There must be an independent and original general discussion included that is entirely the work of the candidate and that integrates the most significant findings of the thesis.
• Clear statements of the candidate’s contribution to each paper must be provided in the preliminary pages of the thesis.
• Works submitted for publication must be clearly distinguished from work which has already been published or accepted for publication.
• Published works which are included in the thesis should not be submitted in the journal's published format, but rather in the format of the final author-submitted manuscript. This requirement is in place to maintain consistent formatting throughout the thesis.

Although they have gone through peer review, published works which appear in the thesis are  not exempt  from the revisions which examiners may request.

Learn more in the Thesis Preparation Guide for candidates.

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Higher Degree by Research Examination Guideline

Section 1 - including scholarly works in the thesis, section 2 - additional formats for a hdr thesis, section 3 - submission for examination, section 4 - conflict of interest, section 5 - oral examination, section 6 - chair of examiners.

(1) As part of the thesis, a candidate may submit work that has been published or accepted for publication or manuscripts submitted for publication that contribute directly to their argument and supports their findings.

(2) The scope and quality of each scholarly work in the thesis must be commensurate with the contribution to knowledge expected of a PhD or MPhil candidate.

(3) Research contributing to scholarly work that is included in the thesis must have been conducted during candidature.

(4) Works published prior to candidature cannot be included in the thesis.

(5) The candidate must make a substantial contribution to each of the following activities related to each scholarly work:

• conception and design of the project associated with the scholarly work and its components;
• analysis and interpretation of the research data on which the scholarly work is based; and
• drafting and production of significant parts of each scholarly work included in the thesis.

(6) The candidate must have participated sufficiently to take public responsibility for each scholarly work appearing in the thesis and a clear statement of authorship and contribution to each scholarly work must be provided in the preliminary pages of the thesis.

(7) All authors must agree to the scholarly work appearing in the thesis.

(8) The presence of peer-reviewed published works within the thesis does not pre-empt or negate the assessment of the examiners regarding the quality of this work within the thesis nor does it preclude amendments to the thesis based on examiners recommendations.

(9) All candidates commencing from 1 January 2017 who include scholarly works in the thesis will undertake an Oral thesis examination.

(10) All theses that include publications must be formatted according to the requirements outlined in the  Higher Degree by Research Examination Policy .

• The accepted author manuscript must be included in the thesis.
• Peer reviewed papers may be incorporated if the papers contribute to the argument of the thesis.
• an independent introduction that contextualises the research project in relation to the present state of the knowledge in the field;
• thesis chapters in a logical and coherent sequence leading to an argument that supports the main findings of the thesis;
• an independent and original discussion that integrates the significant findings of the thesis.
• Permission must be obtained to reproduce copyright material in the thesis unless as part of the publication process permission has already been granted. A statement attesting to copyright permission must be explicitly included in the thesis.
• Thesis examiners may request amendments to those parts of the thesis that derive from published papers. Prior publication is not an academically acceptable defence for not incorporating amendments into the final version of the thesis.

(11) For an individual candidate (or an Academic Organisational Unit) to obtain approval to submit a thesis in an alternative format, the request must include the following:

• Outline the proposed thesis format and the academic grounds for using that format, including how it would better articulate the outcomes of the project.
• Demonstrate that the proposal is appropriate for the HDR program, can support a timely completion with the resources available (including advisory expertise and support), and will result in a thesis that can be examined.
• If appropriate, demonstrate that the reasons for submitting material written in a language other than English in the thesis are academically appropriate (for example, that presenting the material in English would compromise the argument of the thesis) and related to the research topic, and not a consideration made based on the candidate’s English language proficiency.
• An endorsement by the advisory team and Head of the Academic Organisational Unit (AOU) for approval by the Dean, Graduate School. The Head of the AOU may also seek approval for this format to be used broadly for other candidates in the discipline if appropriate.

(12) The following requirements must be met for thesis submission:

• an indication if embargo is required;
• the thesis has been submitted to iThenticate and the Principal Advisor has sighted this and verified that the thesis is ready to be examined;
• the thesis and abstract must be in PDF format, supplementary audio files are to be in MP3 format;
• supplementary video files are to be in WMV or AVI format;
• all documents uploaded to the UQ eSpace must not be password protected, all fields in the UQ eSpace must be completed when uploading documents, all documents must be attached to a singular UQ eSpace record;
• PDF files must be saved using the following naming structure: (student number), (degree type), (stage of examination). Stages of examination are: “submission”, or “correctedthesis”, or “finalthesis”.

(13) The Graduate School ensures that all thesis examiners act with integrity. All Conflicts of Interest (COI) are declared so that a thesis may be assessed free from any perception of bias or preferential treatment. UQ's COI guidelines are informed by those of the Australian Council of Graduate Research.

(14) Relationships that would normally exclude a potential examiner include:

• Examiner is in negotiation to directly employ or be employed by the candidate or Advisor.
• Examiner was a candidate of the Advisor within the past 5 years.
• Examiner has directly employed or been employed by the Advisor or candidate within the past 5 years.
• Examiner is legally family or known relative to the Advisor, or candidate is a legal guardian or has power of attorney for the Advisor or candidate.
• Examiner has a formal grievance with UQ.
• Examiner is a current academic staff member at UQ or has a current Honorary, Adjunct or Emeritus position or is an academic title holder (Medicine) with UQ.

(15) Working relationships with the examiner are to be declared on the Nomination of Thesis Examiners request form. Working relationships which may lead to exclusion as an examiner include:

• Examiner has co-authored a paper with the candidate or Advisor within the last 5 years.
• Examiner has worked with the candidate on matters regarding the thesis, e.g. previous member of the advisory team.
• Examiner has employed the candidate or Advisor or been employed by the candidate or Advisor within the last 5 years.
• Examiner has acted as a referee for the candidate or Advisor for employment.
• Examiner has co-supervised with the Advisor in the past 5 years.
• Examiner holds a patent with the Advisor granted no more than 8 years ago and which is still in force.
• Examiner holds a current grant with the Advisor.

(16) The examples provided above are indicative and are not considered exhaustive.

(17) The main objectives of the oral examination are to:

• establish that the candidate fully understands the work and its wider implications;
• provide the candidate with an opportunity to reply to criticism or challenge;
• enable the examiners to clarify issues in the thesis which may be unclear;
• help the examiners to decide on the nature and extent of any corrections or revisions which may be required;
• provide the examiners with an opportunity to clearly communicate required corrections or revisions to the candidate; and
• authenticate the contribution made by the candidate to the thesis and ensure that the candidate has a clear understanding of the contribution of collaborators to the thesis.

(18) The oral examination will include assessment of the candidate's ability to:

• demonstrate detailed knowledge of the thesis;
• locate their research in the broader context of their discipline;
• demonstrate the originality of the thesis and the contribution it makes to state of knowledge in the field;
• defend the methodology and conclusions of the thesis; and
• display awareness of the limitations of the thesis.

(19) Examiners are invited to examine the thesis in the knowledge that an oral examination will be held as part of the examination process. Examiners are requested to provide a full written report and a recommendation on the thesis outcome for consideration by the Dean, Graduate School within 6 weeks of thesis submission.

(20) The oral examination should be scheduled approximately 8 weeks after the date of thesis submission.

(21) Examiners' reports and summary recommendation are submitted directly to the Graduate School.

(22) Once both reports have been received by the Graduate School, they will be forwarded to the Chair of Examiners.

(23) The Chair of Examiners will distribute the examiners' reports to the members of the oral examination panel and the Principal Advisor. The Chair of Examiners will consult with the candidate to discuss the examiners’ reports after which the reports will be provided to the candidate.

(24) The candidate should receive the examiners' reports at least 1 week prior to the oral examination. If this is not possible then the oral examination may be postponed.

(25) The candidate will provide a seminar on their thesis work to the examination panel, typically no more than 30 minutes in duration.

(26) At the conclusion of the seminar, the candidate and the oral examination panel conduct a closed interview during which time the panel discusses the thesis with the candidate.

(27) At the conclusion of the interview with the candidate, the panel will meet in the absence of the candidate to discuss the outcome and produce a written report that should be submitted to the Dean, Graduate School within two business days. This report will contain a recommendation on the outcome of the oral examination and will delineate any changes required to be made to the thesis before the conferral of the degree. If the comments are substantially different from the written reports of the examiners then a justification of these differences must be included in the report.

(28) The panel may advise the candidate of their recommendation. However, the determination of outcome remains with the Dean, Graduate School, who will consider the examiners' written reports together with the report from the oral examination panel.

(29) The Chair of Examiners:

• is nominated for each HDR candidate whose thesis is submitted for examination;
• is identified at the thesis review milestone;
• is an academic staff member of UQ;
• is a member of UQ's Principal Advisor Registry;
• must hold a degree of a level equivalent to or greater than the one the thesis is being examined for;
• must be familiar with the research discipline represented in the candidate's thesis, or in the case of multi-disciplinary theses, be familiar with part of the research discipline represented by the thesis; and
• must not be a current or former member of the advisor team.

(30) Duties of the Chair of Examiners include:

• conduct the oral examination meeting;
• coordinate the oral examination committee report;
• review and determine the adequacy of the response of the candidate to the examiner(s) comments and recommendations; and
• provide specific academic advice to the Dean, Graduate School on an examiner(s)' recommendation when requested. This may occur when the examiners' recommendations are highly divergent or when there is a recommendation of revise and resubmit. The Chair of Examiners is expected to confer with the candidate's advisory team and must confine his/her comments to the matters raised in the examiner(s)' reports.

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What is a thesis statement?

A thesis statement can be used by higher degree by research (HDR) students who need to demonstrate that:

• your thesis has been submitted and you’re currently waiting for results, or
• you’re required to make changes to your thesis

This statement can be used to prove your current status to professional bodies, associations and government agencies (e.g. Department of Home Affairs). 

There are 2 types of thesis statements available:

A thesis submission statement includes:

• your program name
• thesis submission date
• the date your results are expected

A thesis corrections statement includes:

• the date your thesis examination results were received
• the date by which you’re required to complete any amendments to your thesis

For further information about thesis statements and other certified documents see  my.UQ .

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• I am interested in completing a thesis as part of my School of Economics postgraduate coursework masters degree. What do I need to do?

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Thesis review milestone

Your Thesis Review should take place 10-12 months (PhD) or 5-6 months (MPhil) after the Mid-Candidature Review (or the part-time equivalents). It should be approximately three months before the expected submission date of your thesis.

If there are valid reasons why this will not be possible then the Postgraduate Coordinator should be consulted and an application made to the Graduate School to extend the milestone due date.

Thesis Submission

Your Thesis Submission should take place within 3 months of your Thesis Review.

If there are valid research reasons why more time is required, you will need to apply to the Graduate School (via your myUQ portal) for an extension. You are allowed a maximum of 3 extensions across your candidature.

Please note that an extension will only be granted for research reasons out of your control. If your delay is due to health or personal reasons, you will need to apply for an interruption to candidature (official leave).

• Read School of Chemical Engineering HDR Milestone Guidelines (PDF, 350.9 KB) for detail
• Download the Milestone 3 form (DOCX, 35.8 KB) prior to your confirmation.

See UQ Graduate School website for additional information.

• Thesis review milestone
• Higher Degree by Research

Your Thesis Review should take place 10-12 months (PhD) or 5-6 months (MPhil) after the Mid-Candidature Review (or the part-time equivalents). It should be approximately three months before the expected submission date of your thesis.

If there are valid reasons why this will not be possible then the Postgraduate Coordinator should be consulted and an application made to the Graduate School to extend the milestone due date.

Thesis Submission

Your Thesis Submission should take place within 3 months of your Thesis Review.

If there are valid research reasons why more time is required, you will need to apply to the Graduate School (via your myUQ portal) for an extension. You are allowed a maximum of 3 extensions across your candidature.

Please note that an extension will only be granted for research reasons out of your control. If your delay is due to health or personal reasons, you will need to apply for an interruption to candidature (official leave).

• Read School of Chemical Engineering HDR Milestone Guidelines (PDF, 350.9 KB) for detail
• Download the Milestone 3 form (DOCX, 35.8 KB) prior to your confirmation.

See UQ Graduate School website for additional information.

• Confirmation milestone
• Mid-candidature review

• How to format and submit a thesis
• Current students
• How to enrol in your thesis or final year project

Submitting a thesis in a course administered by the School of Mechanical and Mining Engineering? Follow these instructions.

Have a question? Get in touch with the student administration team [email protected] .

Unless approved otherwise by the Course Coordinator, your thesis must be typed and formatted to print on A4 paper, using a font size of 12 points for the main text. It is strongly recommended that you use a standard font: Arial, Calibri or Times New Roman.

Margins are to be: top 20mm, bottom 20mm, left-hand side 20mm, and right-hand side 20mm.

Headers and footers are to be within these margins.

Title page and submission letter

Your thesis must include the required front matter (i.e. the title page and a submission letter).

Download the relevant front matter for your thesis using one of the links below. 

1. Non-confidential thesis front matter

Complete the details required (title, author etc) in the Title Page and Submission Letter.  

Download non-confidential submission template (DOCX, 42.6 KB)

2. Confidential thesis front matter

If your thesis is to be confidential, complete the details required (title, author etc) in the Title Page and Submission Letter. 

Please also provide, or ask your industry supervisor to provide, a copy of the confidentiality agreement (including the number of years for which the thesis is not to be made available for distribution) which you have signed. 

Further instructions on preparing an agreement for confidential theses can be found on the thesis enrolment page .

Download confidential submission template (DOCX, 48.4 KB)

Thesis submission

Refer to the Electronic Course Profile for submission instructions.

Search my.UQ to find your course profile

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• not an Australian permanent resident, or
• a temporary resident (visa status) of Australia.

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Submit your application

You’ll apply for your program using our online application portal.

In your application you'll be asked to provide:

• the name and details of your proposed supervisor/s
• the type or name of scholarship you’re applying for or have been awarded
• previous qualifications details
• referee details
• English language proficiency information
• supporting documents.

If you’re an Aboriginal and Torres Strait Islander applicant you can email our Indigenous Researcher Development team at [email protected] to discuss your application.

Prepare your documents

Supporting documents are an important part of your application – you must prepare your documents following the guidelines below.

There are different document requirements for the Doctor of Veterinary Clinical Science .

Incomplete or incorrect documents may cause your application to be excluded from scholarship rounds.

Document copies, names and types

Scanned copies of original documents are acceptable, but you'll need to have an original copy of your documents as you may be asked to provide these at any time during your studies with us.

Documents must :

• be Adobe PDFs
• follow this naming format:  LASTNAME_firstname_document-name.pdf

If any of your documents are in a language other than English, you will need to send both the original document and an official translation.

Supporting document guidelines

Academic curriculum vitae (cv)/résumé.

An academic CV assists us to determine your readiness to commence a higher degree by research. For the purposes of this application, your academic CV should be current (i.e. no more than 6 months old) and include information under the following headings:

Personal details

• your full name
• your contact details (phone number, email address, city and country of residence)
• nationality
• languages spoken and proficiency level for each
• your ORCID ID or other research output identifier (such as Google Scholar) if you have one (see the ORCID ID and research identifiers information provided by UQ Library).

As the purpose of this academic CV is to determine your academic suitability for a higher degree by research program at UQ and your competitiveness against other applicants, we only require information that is of direct relevance to our decision-making processes. With this in mind, please do not include the following in your academic CV:

• photographs/head shot
• marital status
• driver license
• date of birth/age
• hobbies and interests.

Educational qualifications and academic awards

List each of your formal educational qualifications in reverse chronological order (i.e. with the most recent formal educational qualification listed first). For each qualification, include:

• the commencing and end dates (month and year) for the qualification
• the full title of the qualification (e.g. Bachelor of Arts instead of B.A.)
• the institution attended and the enrolling school/administrative unit
• the city and country where the institution is located
• your Grade Point Average (GPA) for the overall qualification
• any academic achievement awards (e.g. Dean’s awards, subject prizes, University medals, thesis prizes etc.) received for the qualification
• if a research thesis was part of the qualification, include the title and word length of your dissertation.

As part of your application, please submit academic transcripts and degree certificates for each educational qualification you list.

Do not include:

• high school qualifications
• the individual subjects/courses undertaken throughout your qualifications or the grades awarded for these
• training courses/professional development activities not resulting in a formal qualification.

Professional affiliations and memberships

List any professional/disciplinary associations or committees that you are a member of and include:

• the commencing and end date (in years) for the affiliation/membership
• the name of the professional association or committee
• your membership type (e.g. student member, affiliate member, full member etc.) or role (e.g. committee member, secretary, president etc.).

Employment history

List each of your previous employment roles in reverse chronological order (i.e. with the most recent/current employment listed first) and include:

• the commencing and end dates (month and year) for the employment
• the title of each position
• the name of the employing organisation, the city, and country where you were based
• your main duties or accountabilities in that role, providing detailed information on any research-related activities
• any achievements during that role that are relevant to your proposed field of research .

Other research experience

List any voluntary, unpaid, or extra-curricular research-related projects or experiences you have undertaken (e.g. summer research projects, internships etc.) and include:

• the commencing and end dates (month and year) of the experience
• the name of the organisation, the city, and country where you were based

Research outputs

In reverse chronological order (i.e. the most recent output first) list your research outputs , including for example research published or accepted for publication, research reports, and research by creative practice.

If needed, use sub-headings to separate refereed journal articles, published conference proceedings, edited book chapters, books, creative works, industry reports, invited papers, patents, media commentary, conference presentations and posters, invited talks etc. If applicable, use additional sub-headings to indicate if outputs are published , accepted for publication (but not yet in print), or (submitted but) under review .

Do not include any outputs/publications that are ‘in preparation’ .

For all research outputs, include:

• the output/publication reference using an official bibliographical style (such as Turabian/Chicago, APA, Harvard), including listing all authors in the order that they appear in the work with your name in bold
• the Digital Object Identifier (DOI), PubMed Identifier (PMID), International Standard Book Number (ISBN) or URL where applicable
• the standing of the journal or conference and the impact of the work (e.g. impact factors, citations and other metrics indicators)
• relevant indicators of national or international significance
• rejection rates for the outlet etc.
• how much of the original research you were responsible for (i.e. what was your role in the conception and design of the project, and how involved were you in the analysis and interpretation of the research data on which the publication is based?)
• the extent to which you authored the paper.

Research grants and relevant awards

Include only those research grants and relevant awards that you have received at the time of making your application (i.e. do not list grants or awards that you applied for and did not receive or are awaiting a decision on). For each research grant/award, include:

• the name of the granting/awarding body and the country in which they are based
• the name of the grant/award
• the year(s) in which the grant was active or the year in which the award was made
• the amount of the research grant/award
• if relevant (e.g. for research grants), the title of your application.

Applicants from creative and professional-based disciplines may also include non-research grants and awards related to their creative or professional practice.

Research achievements relative to opportunity (optional)

In recognition of the diverse personal and professional pathways that applicants have experienced, you are invited to provide information ( maximum 200 words ) to contextualise your research outputs and achievements, relative to the opportunities that you have had to participate in research-related activities.

This section of the CV is optional and should only be included if you believe there are factors relevant to your research achievements that you would like the selection panels to know. Examples of factors include (but are not limited to):

• study/career disruptions due to illness, caregiving, natural disasters etc.
• non-linear academic or career progression, or a change in career direction
• reduced ability to take up research-related opportunities (e.g. attend conferences) due to caregiving responsibilities.

Academic referees

Please provide us with two referees who can comment on your academic work. For each referee, include their:

• honorific and name
• employing organisation and the city and country where they are located
• contact details, including office address, telephone, fax and email (preferably an institutional, rather than private, email address)
• an indication of the capacity in which you know this person (e.g. were they a lecturer or thesis supervisor, an employer, how long you’ve known them etc.)

If possible, please include at least one:

• senior person (preferably your supervisor or the head of your organisational unit) closely associated with your current work, and
• person who is not a member of your proposed advisory panel/supervisory team.

Formatting and document specifications

We recommend that you use the below formatting settings to improve the readability of your CV:

• margins of at least 1.5 centimetres
• single line spacing
• no smaller than 12 point Times New Roman font (or equivalent)
• left justify text (not full justify)
• include your name and page number on each page
• be consistent in your formatting and spelling throughout
• limit the use of bold, underline, italics, and multiple font types.

Please proofread your CV carefully before uploading it to your application.

Save as a PDF and name your file: LASTNAME_firstname_CV.pdf

There is no page limit to your academic CV – it can be as long as required to include the information requested here.

Please include in your CV all the headings listed above – if you do not have any content to add for a particular heading please list ‘None to date’ under that heading .

An academic CV for employment purposes within Australia would not include the information requested here outlining your three most significant publications or your research achievements relative to opportunity. It would, however, include information about professional and service activities undertaken and may include a summary of your relevant research/teaching interest areas and skill sets – this information is not required in the CV you submit here for application to an HDR program.

Academic transcript

This should show all study you have undertaken since secondary school, whether complete or incomplete, including the institution grading scale.

An academic transcript can also be called an:

• academic record
• diploma supplement
• statement of learning
• record of achievement.

Degree certificate

A degree certificate is a legal document, imprinted with a university seal. It should state the name of your qualification and areas of study.

Include all degree certificates (testamurs) for post-secondary study with your application. If you studied in China, you must provide a:

• award certificate and
• graduate statement/certificate.

English language documents

All applicants have to prove they can meet English language requirements. Any test scores have to be valid at your proposed commencement date.

Include a copy of the information page (with your photo) in your passport. This will verify your identity and ensure we can make offers correctly.

References/letters of recommendation

Include the contact details of 2 referees who will support your application. These referees will need to provide insight into your research experience.

We will contact your referees for a report, but you will need to enter their details into the application form.

Other documents

Other documentation, originals or certified copies, may be required depending on your individual circumstances, for example:

• evidence of change of name
• proof of citizenship, if you are not a citizen of Australia or New Zealand by birth
• previous research program information .

If you don't provide us with all documents it will take us longer to process your application. Your start date might then be delayed, or you might miss an admission or scholarship deadline.

Apply online 

Once you’ve prepared your information and documents, you’re ready to submit your application. Use the online application form to apply. You can send an application at any time.

• Find theses for your research

Find UQ theses

Online uq theses via uq espace, print copies of uq theses, uq schools' theses, ordering copies of uq theses (for non-uq clients).

• Australian theses
• International theses
• Further help

UQ Library holds Higher Degree by Research theses and some Honours and Coursework master's theses. 

Print or online UQ theses

• Go to the Advanced search of Library Search
• Enter your search keywords in the search box
• Use the drop-down option to choose UQ School, Centre or Institute  and add the name of the School
• Under Content type select Theses
• Click Search to see the results
• Under Refine my results you can sort the results further by relevance or date.

UQ eSpace is the institutional repository for UQ research publications, including UQ Higher Degree by Research theses

Find online versions of UQ theses :

• Go to  UQ eSpace
• Enter your search keywords or title
• At Work type choose Thesis
• Scroll down to click Search

A UQ staff or student log in may be required to view the full text of online theses. Some theses may be unavailable due to embargoes.

To request access to a print copy of a UQ thesis:

UQ students and staff and Alumni Library members: 

• Make sure you have logged in 
• Click on the  Available at link in the result in Library Search

• Complete the form details. 

• Click on the  Place a Request  button

Many theses are kept within collections in University of Queensland schools.

This is often the only way to obtain honours theses and coursework master's theses.

Please contact the appropriate school .

If you are NOT a UQ student, UQ staff member or Alumni member of the UQ Library you can:

• order copies of UQ Theses
• place requests through your own educational institution or local library.
• order copies online via the National Library of Australia's  Copies Direct service.
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• Last Updated: Dec 6, 2023 2:35 PM
• URL: https://guides.library.uq.edu.au/how-to-find/theses

UQ Career Development Scholarship* Guidelines

Current UQ Graduate School administered scholarships provide a 3.5-year stipend (living allowance), subject to satisfactory progress towards thesis completion. This period has been considered sufficient to include any additional coursework that is required to prepare students to undertake their research studies.

The recent  ACOLA review  of research training in Australia emphasised the importance of producing graduate researchers equipped with broad skills and abilities for a variety of careers and recognised the value of industry placements. The report recommended that every HDR candidate who wishes to undertake a placement should be encouraged to do so.

The UQ Career Development Framework (CDF) provides development opportunities for students and extended experience opportunities (including industry placements) consistent with the Commonwealth’s industry engagement agenda. To facilitate PhD candidate career development and engagement with the CDF, UQ is offering the Career Development Scholarship  (CDS) – an optional, additional stipend extension of up to 6-months, to enable the completion of activities that build the transferable and professional skills of PhD candidates.

It follows that this stipend (living allowance) extension should be dependent on the fulfilment of broader career development activities and that undertaking a UQ Graduate School administered placement be an essential component of the activities undertaken.

The CDS, therefore, supports PhD candidates who have engaged in the UQ Graduate School Career Development Framework in a significant and sustained manner throughout candidature. It is expected that a candidate undertaking this Career Development Scholarship will complete all requirements of the PhD within 4 years, including undertaking an oral examination of their thesis. This means the thesis should be uploaded at least 3 months prior to the 4 year mark.  This scholarship is available to any student who commenced prior to January 2022 and meets the critieria. 

*Applies to UQ scholarships only (see  http://ppl.app.uq.edu.au/content/4.80.01-uq-and-rtp-research-scholarships )

If you commenced your program after January 2022, please refer to the placements information regarding other funding opportunities avaliable 

Guide to activities required for Career Development Scholarship (CDS) eligibility

This scholarship (CDS) is  only available to students who commenced prior to January 2022 and meet the critieria outlined below. The intention of the scholarship is to help you to prioritise your career development, while managing progress towards completion of your PhD. To obtain this extension you must meet eligibility criteria related to your candidature, your scholarship, and demonstrate continued and sustained engagement in career development activities throughout your candidature. To meet this last criteria, you will need to accrue 30 points of Career Development Framework (CDF) experiences and sessions, which must include a 15-point Placement Activity (which must be approved prior to submission of your CDS application) and at least 5 points of CDF sessions (from the list of 1-point eligible CDF Sessions below).

Below you will find a comprehensive list on what constitutes a Placement, Experience, and Session. You need 30 points to be eligible for the CDS comprised of 1 x 15 point placement and 15 points of other activities listed below. 

~ Denotes activities that may not be recorded by the Graduate School, and as such, evidence of their completion must be attached to your application. 

All CDS applications must have at least one 15-point placement activity from the options listed below.

15-point Placement

• Graduate School administered placement   (domestic or international). The placement must be pre-approved by the Graduate School and be at least 30 days.
• Australian Postgraduate Research (APR) Interns (previously called AMSI Internship)~
• CSIRO On Accelerate program~
• Ventures iLab Accelerator~
• Sport Accelerate Program~

All CDS applications must have 15 points from the options listed below.

10-point Experiences

• Ventures Validate  ~
• Start-up AdVentures (UQ Idea Hub mobility program)~

5-point Experiences

• CSIRO On Prime program~
• Graduate Teaching Assistant program~
• Graduate Digital Research Fellowship~
• International research experience of at least 2 weeks (distinct from candidate's thesis research)~
• Three Minute Thesis (Faculty final or further)~
• UQ Idea Hub program~
• Wonder of Science program~
• Ventures Activate ~
• Idea Hub Social Enterprise ~
• Ventures Virtual Hackathon ~
• Ventures Curiosity PhD ~

1-point eligible CDF Sessions

You can access the list of events you have attended through StudentHub . Please follow these instructions .

The Graduate School has been using StudentHub to track event attendance since June 2017. If you believe you attended CDF events prior to this date, please email us at [email protected] , and we will access the information from our archives.

Automatically eligible 

• UQ ARC Training Centre scholarships with 12 month placements and Global Change Scholars who complete the full program 
• Career Development Framework Sessions are only eligible for consideration when focused on transferable or professional skills. 
• Applicants cannot count 5-point Experiences, 1-point eligible CDF Sessions more than once.
• Only a maximum of 5 points of future CDF enrolments (courses not yet undetaken) can be considered.

How to apply

The Career Development Scholarship (Stipend)  applies to UQ Graduate School administered PhD (living allowance) scholarships only. Please read the UQ and RTP Research Scholarships policy and procedures for important additional information regarding the specific candidature, scholarship, and career engagement requirements for this scholarship variation.

To apply for CDS, you will need to:

• meet the candidature, scholarship, and career development eligibility requirements outlined here and in the UQ and RTP Research Scholarships policy and procedures, and
• complete and submit the application form describing your completed and proposed career development activities during the remainder of your program and provide a plan setting out your proposed schedule of activities over the stipend extension period.
• Applications must be submitted no later than 4 weeks prior to the expiry of your current scholarship.

Florida State University

FSU | The Graduate School

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The graduate school.

• Current Students
• Thesis, Treatise, and Dissertation

Manuscript Submission Process

Submit manuscript for an initial format review.

Students must create an account in the ProQuest ETD Administrator before they can upload their manuscript for an initial format review. Initial submission and all revised submissions must be completed through the ProQuest ETD Administrator.

Instructions for creating an account can be found here:  Instructions for Submitting your Manuscript

When creating an account on the ProQuest ETD Administrator, a lot of information is required upfront, including access preferences as well as optional paid services like purchasing bound copies of the manuscript and filing for copyright. ProQuest does not complete these instructions using the initial submission. They only publish the final approved manuscript and implement student publishing preferences and any paid services AFTER the manuscript has been approved by the FSU Manuscript Clearance Office and the student's graduation has been confirmed by the Registrar’s Office.

The Graduate School recommends that students submit their completed manuscript for an initial format review at the same time the manuscript is submitted to the committee prior to the defense. However, students must submit their manuscript for an initial format review no later than the relevant initial submission deadline for the semester in which they intend to graduate. Initial reviews are valid for two semesters (the original semester and one semester following). If the defense is delayed further than that, a new initial review must be completed by the appropriate deadline.

While it is understood that content will likely change after the defense, it is expected that manuscripts submitted for the initial format review are at least 90% complete and have been formatted in full accordance with the criteria in the most recent version of the Guidelines and Requirements.

• 90% complete: MUST include the title page, committee page, table of contents, lists (if needed), abstract, chapters, references, biographical sketch and a majority of tables and figures.
• Those manuscripts that do not meet this standard will NOT be reviewed and will NOT count as an initial submission to meet any deadline.

The Manuscript Clearance Office works with 250+ students per semester, so students are always encouraged to submit early.

Students must defend no later than the “last day for submission of final defended, content-approved thesis, dissertation or treatise and required forms” for the semester in which they intend to graduate. The Graduate School allows defenses up to this deadline with the understanding that all content corrections must be completed, approved by the major professor or committee, and submitted to the student's online ETD account no later than 11:59 p.m. on that deadline; however, to allow time for such corrections, the Graduate School recommends defending no later than 1 week prior to the deadline.

Submit Revised Manuscript

Once the student has completed all content changes required and approved by the committee, and incorporated all formatting corrections noted in the initial review, the student submits the revised version through their ETD account using the Revise option. The student should not create a new submission. This must be completed by 11:59 p.m. on the “last day for submission of final defended, content-approved thesis, dissertation or treatise and required forms.”

The revised manuscript will be reviewed by the Manuscript Clearance Advisor. If there are additional formatting corrections, the student will be notified. Manuscripts typically require 2-3 revisions to correct formatting issues that may arise after the content is corrected. A manuscript is not considered cleared until the formatting has been approved, all forms have been received and approved by the Manuscript Clearance Office, and the student has received an email from the Manuscript Clearance Office stating that their manuscript has been cleared.