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Home » For Authors & Researchers » Open Access Theses & Dissertations

Open Access Theses & Dissertations

1. Does UC require me to make my thesis/dissertation open access? 2. Can I delay open access to my thesis? 3. I’m working on my thesis/dissertation and I have copyright questions. Where can I find answers? 4. Where can I find UC Theses and Dissertations online?

1. Does UC require me to make my thesis/dissertation open access?

Several UC campuses have established policies requiring open access to the electronic theses and dissertations (ETDs) written by their graduate students. As of March 25, 2020, there is now a systemwide Policy on Open Access for Theses and Dissertations , indicating that UC “requires theses or dissertations prepared at the University to be (1) deposited into an open access repository, and (2) freely and openly available to the public, subject to a requested delay of access (’embargo’) obtained by the student.”

In accordance with these policies, campuses must ensure that student ETDs are available open access via eScholarship (UC’s open access repository and publishing platform), at no cost to students. By contrast, ProQuest, the world’s largest commercial publisher of ETDs, charges a $95 fee to make an ETD open access. Institutions worldwide have moved toward open access ETD publication because it dramatically increases the visibility and reach of their graduate research.

Policies and procedures for ETD filing, including how to delay public release of an ETD and how long such a delay can last, vary by campus. Learn more :

• UC Berkeley: Dissertation Filing Guidelines (for Doctoral Students) and Thesis Filing Guidelines (for Master’s Students)
• UC Davis: Preparing and Filing Your Thesis or Dissertation
• UC Irvine: Thesis/Dissertation Electronic Submission
• UCLA: File Your Thesis or Dissertation
• UC Merced: Dissertation/Thesis Submission
• UC Riverside: Dissertation and Thesis Submission
• UC San Diego:  Preparing to Graduate
• UCSF: Dissertation and Thesis Guidelines
• UC Santa Barbara:  Filing Your Thesis, Dissertation, or DMA Supporting Document
• UC Santa Cruz: Dissertation and Thesis Guidelines (PDF) from the Graduate Division’s Accessing Forms Online page

2. Can I delay open access to my thesis/dissertation?

Some campuses allow students to elect an embargo period before the public release of their thesis/dissertation; others require approval from graduate advisors or administrators. Visit your local graduate division’s website (linked above) for more information.

In 2013, the American Historical Association released a statement calling for graduate programs to adopt policies for up to a six year embargo for history dissertations. Many scholars found this extreme, and a variety of commentators weighed in (see, e.g., discussions in The Atlantic , The Chronicle of Higher Education , and Inside Higher Ed ).  In addition, a memo from Rosemary Joyce, the Associate Dean of the Graduate Division of UC Berkeley, listed several advantages of releasing a dissertation immediately and added that “the potential disadvantages… remain anecdotal.” In the years since the flurry of writing responding to the AHA statement, the discussion of dissertation embargoes has continued, but the issues have remained largely the same. Thus, this memo from the UC Berkeley graduate dean (2013) remains an excellent summary.

3. I’m working on my thesis/dissertation and I have copyright questions. Where can I find answers?

Students writing theses/dissertations most commonly have questions about their own copyright ownership or the use of other people’s copyrighted materials in their own work.

You automatically own the copyright in your thesis/dissertation   as soon as you create it , regardless of whether you register it or include a copyright page or copyright notice. Most students choose not to register their copyrights, though some choose to do so because they value having their copyright ownership officially and publicly recorded. Getting a copyright registered is required before you can sue someone for infringement.

If you decide to register your copyright, you can do so

• directly, through the Copyright Office website , for $35
• by having ProQuest/UMI contact the Copyright Office on your behalf, for $65.

It is common to incorporate 1) writing you have done for journal articles as part of your dissertation, and 2) parts of your dissertation into articles or books . See, for example, these articles from Wiley and Taylor & Francis giving authors tips on how to successfully turn dissertations into articles, or these pages at Sage , Springer , and Elsevier listing reuse in a thesis or dissertation as a common right of authors. Because this is a well-known practice, and often explicitly allowed in publishers’ contracts with authors, it rarely raises copyright concerns. eScholarship , which hosts over 55,000 UC ETDs, has never received a takedown notice from a publisher based on a complaint that the author’s ETD was too similar to the author’s published work.

Incorporating the works of others in your thesis/dissertation – such as quotations or illustrative images – is often allowed by copyright law. This is the case when the original work isn’t protected by copyright, or if the way you’re using the work would be considered fair use. In some circumstances, however, you will need permission from the copyright holder.  For more information, please consult the Berkeley Library’s guide to Copyright and Publishing Your Dissertation .

For more in depth information about copyright generally, visit the UC Copyright site.

4. Where can I find UC Dissertations and Theses online?

All ten UC campuses make their electronic theses and dissertations (ETDs) openly accessible to readers around the world. You can view over 55,000 UC ETDs in eScholarship , UC’s open access repository. View ETDs from each campus:

• Santa Barbara

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Dissertation Writing and Filing

The following guidelines are only for doctoral students. If you are pursuing a master’s degree, please see the Thesis Filing Guide .

Ready to get started?

Research Protocols

Eligibility, fall and spring semesters, summer filing, formatting your manuscript, special page formats, organizing your manuscript, procedure for filing your dissertation, permission to include your own previously published or co-authored material, inclusion of your own publishable papers or article-length essays, copyright & your dissertation, copyright ownership and registration issues, inclusion of third-party content in your dissertation; copyright & fair use issues, publishing your dissertation; embargoes, publication requirement, embargo extensions, changes to a dissertation after filing, diploma, transcript, and certificate of completion, certificate of completion, appendix a: common mistakes, appendix b: mixed media guidelines, definitions and standards, electronic formats and risk categories, appendix c: frequently asked questions.

Filing your doctoral dissertation at the Graduate Division is one of the final steps leading to the award of your graduate degree. Your manuscript is a scholarly presentation of the results of the research you conducted. UC Berkeley upholds the tradition that you have an obligation to make your research available to other scholars. This is done when you submit your dissertation for publishing through the ProQuest online administration system and the Graduate Division forwards your manuscript to the University Library. Your dissertation is subsequently published online in the UC system’s scholarship repository ( eScholarship ) and made available within ProQuest/UMI after your doctoral degree is officially conferred by the Academic Senate.

Your faculty committee supervises the intellectual content of your manuscript and your committee chair will guide you on the arrangement within the text and reference sections of your manuscript. Consult with your committee chair early in the preparation of your manuscript.

The specifications in the following pages were developed in consultation with University Library. These standards assure uniformity in the degree candidates’ manuscripts to be archived in the University Library, and ensure as well the widest possible dissemination of student-authored knowledge.

If your research activities involve human or animal subjects, you must follow the guidelines and obtain an approved protocol  before you begin your research.  Visit our web page for more information  or contact the Committee for the Protection of Human Subjects ( http://cphs.berkeley.edu/  or 642-7461) or the Animal Care and Use Committee ( http://www.acuc.berkeley.edu/  or 642-8855).

In addition to the considerations explained below, your Expected Graduation Term (EGT) must match the term for which you intend to file. EGT can be updated at any time using an eForm available in CalCentral.

To be eligible to file for your degree, you must be registered or on approved Filing Fee status for the semester in which you file. We encourage you to file your dissertation as early in the semester as you can and to come in person to our office to submit your supporting documents. If you cannot come to our office, it is helpful if you have a friend bring your documents. The deadline to file your dissertation in its final form is the last day of the semester for your degree to be awarded as of that semester.

Filing during the summer has a slightly different set of eligibility requirements. If you were fully registered during the immediately preceding Spring semester, and have not used Filing Fee already, you may file your dissertation during the summer with no additional cost or application required. Summer is defined as the period from the day after the Spring semester ends (mid-May) until the last day of the Summer Sessions (mid-August).

International students completing a degree in the Summer should consult Berkeley International Office before finalizing plans, as in some cases lack of Summer enrollment could impact visa status or post-completion employment.

If you have already used Filing Fee previously, or were not registered the preceding Spring semester, you will need to register in at least 1.0 unit in Summer Sessions in order to file.

Dissertations filed during the summer will result in a summer degree conferral.

You must be advanced to candidacy, and in good standing (not lapsed), in order to file.

All manuscripts must be submitted electronically in a traditional PDF format.

• Page Size : The standard for a document’s page size is 8.5 x 11 inches. If compelling reasons exist to use a larger page size, you must contact the Graduate Division for prior approval.
• Basic manuscript text must be a non-italic type font and at a size of 12-point or larger. Whatever typeface and size you choose for the basic text, use it consistently throughout your entire manuscript. For footnotes, figures, captions, tables, charts, and graphs, a font size of 8-point or larger is to be used.
• You may include color in your dissertation, but your basic manuscript text must be black.
• For quotations, words in a foreign language, occasional emphasis, book titles, captions, and footnotes, you may use italics. A font different from that used for your basic manuscript may be used for appendices, charts, drawings, graphs, and tables.
• Pagination:  Your manuscript is composed of preliminary pages and the main body of text and references. Page numbers must be positioned either in the upper right corner, lower right corner, or the bottom center and must be at least ¾ of an inch from the edges. The placement of the page numbers in your document must be consistent throughout.

Be Careful!  If you have any pages that are rotated to a landscape orientation, the page numbers still need to be in a consistent position throughout the document (as if it were printed and bound single-sided).

Do not count or number the title page or the copyright page. All other pages must have numbers. DO NOT SKIP PAGE ” 1 “. The remaining preliminary pages may include a table of contents, a dedication, a list of figures, tables, symbols, illustrations, or photographs, a preface, your introduction, acknowledgments, and curriculum vitae. You must number these preliminary pages using  lower case Roman numerals  beginning with the number “i” and continue in sequence to the end of the preliminary pages (i, ii, iii, iv, v, etc.). Your abstract must have  Arabic numeral  page numbers. Start numbering your abstract with the number “1” and continue in sequence (1, 2, 3, etc.) The main body of your text and your references also use Arabic numerals. Start the numbering of the main body with the number “1” and continue in sequence (1, 2, 3, etc.), numbering consecutively throughout the rest of the text, including illustrative materials, bibliography, and appendices.

Yes! The first page of your abstract and the first page of your main text both start with ‘1’

• Margins:  For the manuscript material, including headers, footers, tables, illustrations, and photographs, all margins must be at least 1 inch from the edges of the paper. Page numbers must be ¾ of an inch from the edge.
• Spacing:  Your manuscript must be single-spaced throughout, including the abstract, dedication, acknowledgments, and introduction.
• Tables, charts, and graphs  may be presented horizontally or vertically and must fit within the required margins. Labels or symbols are preferred rather than colors for identifying lines on a graph.

You may choose to reduce the size of a page to fit within the required margins, but be sure that the resulting page is clear and legible.

• Guidelines for Mixed Media:  please see Appendix B for details.

Certain pages need to be formatted in a very specific way. Links are included here for examples of these pages.

Do not deviate from the wording and spacing in the examples, except for details applicable to you (e.g. name, major, committee, etc.)

• As noted in the above section on pagination, the abstract must be numbered  separately with Arabic numerals starting with ‘1’
• If you have a Designated Emphasis, it must be listed on your abstract.
• IMPORTANT: A physical signature page should no longer be included with your dissertation. Approvals by your committee members will be provided electronically using an eForm.
• The title page does not contain page numbers.
• Do not bold any text on your title page.
• The term and year listed on the title page must be the term of your degree. If you filed during the summer, write  Summer .
• The yellow bubbles in the sample are included for explanatory purposes only. Do not include them in your submission.
• If you have a Designated Emphasis, it must be listed on your title page ( DE Title Page Sample )
• If you are receiving a joint degree, it must be listed on your title page ( Joint Title Page Sample )

The proper organization and page order for your manuscript is as follows:

• Copyright page or a blank page
• Dedication page
• Table of contents
• List of figures, list of tables, list of symbols
• Preface or introduction
• Acknowledgments
• Curriculum Vitae
• Bibliography

Please do not include an approval/signature page.

After you have written your dissertation, formatted it correctly, assembled the pages into the correct organization, and obtained verbal approval from your committee, you are ready to file it with UC Berkeley’s Graduate Division.

• Step 0: Confirm your eligibility to file. Your Expected Graduation Term (EGT) must be current term (i.e. the term in which you expect to file your dissertation). If you need to update your EGT you can use the eForm available in CalCentral. Once your EGT is correct, you will see a number of checklist items (“Tasks”) created for you in CalCentral. You use these checklist items to proceed with filing.
• Step 1: Convert your dissertation into a standard PDF file.
• Step 2:  Upload your PDF to ProQuest/UMI ( http://www.etdadmin.com ) Follow the instructions on the site. NOTE: DO NOT UPLOAD A DRAFT.  Once your dissertation has been submitted, you will not be allowed to make changes. Be sure that it is in its final form!
• Step 3:  When you have successfully submitted the document, a message will be sent to the Graduate Degrees Office to review it on-line.  After Degrees staff has reviewed it you will either receive a message that the manuscript has been accepted or that you need to make further changes. If you need to make more changes, you will need to edit your manuscript, create a new PDF, and resubmit it to ProQuest.  Degrees staff will then need to review it again. An email approval will be sent to you once the manuscript is accepted.
• Step 4: There are two surveys to be completed:the Survey of Earned Doctorates and the Berkeley Doctoral Exit Survey. You will find these surveys as “Tasks”in your CalCentral dashboard (as long as you have a current-term EGT). Follow the instructions to complete the surveys and enter the verification codes. You should see the checklist items complete automatically.
• Review the your committee and email addresses listed — the form will route to each of your committee members for approval.
• If you chose to embargo your dissertation, you will not receive any copies you order from ProQuest until the embargo is lifted.
• Once the form has been filed, you may not make any changes to your embargo selections
• Attach a copy of the approval letter for your study protocol from the Committee for Protection of Human Subjects, or the Animal Care and Use Committee if your research involved human or animal subjects.

A Note on Deadlines

You must upload your electronic dissertation AND submit your final signature eform before 5 p.m. on the last day of the term. Both of these steps must be done before the deadline, regardless of whether your submission has been reviewed and approved. We can not provide a receipt of filing until your dissertation has been reviewed and accepted (which can take up to 4 business days), but you will get credit for the date of first submission.

If you plan use of your own previously published and/or co-authored material in your manuscript, your committee chair must attest that the resulting dissertation represents an original contribution of ideas to the field, even if previously published co – authored articles are included, and that major contributors of those articles have been informed.

Previously published material must be incorporated into a larger argument that binds together the whole dissertation. The common thread linking various parts of the research, represented by individual papers incorporated in the dissertation, must be made explicit, and you must join the papers into a coherent unit. You are required to prepare introductory, transitional, and concluding sections. Previously published material must be acknowledged appropriately, as established for your discipline or as requested in the original publication agreement (e.g. through a note in acknowledgments, a footnote, or the like).

If co-authored material is to be incorporated (whether published or unpublished), all major contributors should be informed of the inclusion in addition to being appropriately credited in the dissertation according to the norms of the field.

If you are incorporating co-authored material in your dissertation, it is your responsibility to inform major contributors. This documentation need not be submitted to the Graduate Division. The eform used by your committee chair to sign off on your dissertation will automatically include text indicating that by signing off they attest to the appropriateness and approval for inclusion of previously published and/or co-authored materials. No addition information or text needs to be added.

Publishable papers and article-length essays arising from your research project are acceptable only if you incorporate that text into a larger argument that binds together the whole dissertation or thesis. Include introductory, transitional, and concluding sections with the papers or essays.

You own copyright in your dissertation. Copyright is automatically created once your work is fixed in a tangible medium (such as saved on your computer hard drive or in cloud storage). Thus, you do not need to register copyright in your dissertation in order to be the copyright holder.

However, registering copyright in your dissertation has certain advantages: First, if your work is registered, you have evidence that you are indeed the author and owner. Second, registration allows greater enforcement of your copyright against an infringer or plagiarist, making available statutory damages set out in Title 17, Section 504 of the U.S. Code, which range from $750 – $150,000 plus attorney fees per copyright infraction. Accordingly, UC Berkeley recommends that you register copyright for your dissertation. You can register copyright through the Copyright Office’s website, www.copyright.gov , for a fee of $35, or through the ProQuest ETDAdmin system when you submit your PDF; doing so through ProQuest costs $55.

You continue to own copyright in your dissertation unless and until you transfer your copyright to another party. By complying with the UC Berkeley Graduate Division’s publishing policies, you are permitting the university to make available a copy of your dissertation online in eScholarship, but you are not transferring your copyright. You grant a similar permission to ProQuest/UMI, the exact terms of which are governed by the agreement with ProQuest you sign in the online submission process. You may request delays (i.e. embargoes) in the release of your dissertation both on eScholarship and in ProQuest. Please see “Publishing Your Dissertation; Embargoes”.

If you are including content in your dissertation not authored or created by you, be sure to consider copyright issues. The University Library can help guide you as you consider these questions. For more detail, please consult the Library’s helpful online guide, entitled Copyright and Publishing Your Dissertation .

To briefly summarize:

• If the content is in the public domain, then you need not get any permission to use the material. For questions about the public domain, see http://copyright.universityofcalifornia.edu/use/public-domain.html.
• If the content you wish to use is subject to a Creative Commons license of some form, you need simply abide by the term of that license. For instance, a CC-BY license means you can use the work without seeking the author’s permission, but must attribute the work to the author. For more on Creative Commons licenses, see https://creativecommons.org/licenses/.
• If the content you wish to use is protected by copyright and no Creative Commons license governs its use, then you must consider whether your use constitutes Fair Use under 17 USC § 107. If your use of the content is a fair use within copyright law, then you need not seek the author’s permission before using it. See http://copyright.universityofcalifornia.edu/use/fair-use.html.
• If your use of the content would exceed fair use under the Copyright Act, then you will need to seek the copyright holder’s permission in order to use the material. Be sure to request the copyright owner’s permission in writing so that you can keep track of permissions granted. Your letter to the copyright holder should make clear that you seek permission to preserve and publish the content in your dissertation through UC Berkeley’s institutional repository, eScholarship, and ProQuest/UMI. For help seeking permission, see http://copyright.universityofcalifornia.edu/use/obtaining-permission.html.

If you have additional questions about copyright and third party content in your dissertation, please contact the University Library .

UC Berkeley’s Graduate Council regulations stipulate that you have an obligation to make your research available to other scholars as part of the degree requirement.  This obligation is consistent with the long-standing principle that doctoral students share their significant scholarly contributions to advance knowledge. This requirement is fulfilled when you submit your dissertation for publishing through the ProQuest online administration system and the Graduate Division forwards your manuscript to the University Library. Your dissertation is subsequently published online in the UC system’s scholarship repository ( eScholarship ) and made available within ProQuest/UMI after your doctoral degree is officially conferred by the Academic Senate.

Making your work available to be read online immediately in eScholarship or ProQuest has many advantages. First, it clearly establishes when your work was created and published, which are powerful resources in preventing or combatting plagiarism. Others will be able to discover your prior publication. Second, it can help support your scholarly profile because people can read and begin citing your work. Citation of your dissertation by others can be offered as evidence of research significance in employment reviews. Further, research available through searches on the Internet can promote contacts that are international in scope and interdisciplinary in reach.

Occasionally, there are circumstances in which you prefer that your dissertation not be published immediately. Such circumstances may include the disclosure of patentable rights in the work before a patent can be granted, similar disclosures detrimental to the rights of the author, or disclosures of facts about persons, institutions, or locations before professional ethics would permit.

The Dean of the Graduate Division may permit the dissertation to be withheld from full-text publication in eScholarship for a specified and limited period of time. An embargo of up to 2 years can be selected on the Final Signature eForm. Once you make a selection regarding an embargo, it may not be changed. Discuss the pros and cons of withholding your dissertation with your faculty committee and departmental advisors. For more information, see the memo Advising doctoral candidates on dissertation embargoes and eScholarship repository  (PDF).

Embargoes beyond the initial 2-year option must be requested pursuant to a petition process using the E mbargo Extension Petition Form . Extensions are granted at the discretion of the Graduate Division, and are based on substantiated circumstances of the kind indicated above and with the endorsement of and an explanatory letter from the chair of the dissertation committee (or, if the dissertation chair is unavailable, the current department chair). Be sure to submit the petition form with sufficient time (at least three months) prior to the expiration of your original embargo to ensure adequate processing time prior to your dissertation’s scheduled release. If a renewal request is submitted less than three months from when the original embargo is set to expire, the Graduate Division cannot guarantee that the request will be processed and granted in time to preclude your dissertation from being made publicly available. Please note that it is your responsibility to request an extension beyond the two-year maximum from both the University and separately through ProQuest/UMI if you would like to extend your embargo both on eScholarship and on ProQuest/UMI.

Changes are normally not allowed after a manuscript has been filed.  In exceptional circumstances, changes may be requested by having the chair of your dissertation committee submit a memo to the Associate Dean and sent to Graduate Services: Degrees, 318 Sproul Hall.  The memo must describe in detail the specific changes requested and must justify the reason for the request. Such requests will not be approved for typographical errors, acknowledgments, or other minor revisions. It is your responsibility to ensure that your manuscript is in its final form before submitting it. If such a request is approved, the changes must be made prior to the official awarding of the degree. Once your degree has been awarded, you may not make changes to the manuscript.

After your dissertation is accepted by Graduate Services: Degrees, it is held here until the official awarding of the degree by the Academic Senate has occurred. This occurs approximately two months after the end of the term. After the degree has officially been awarded, the manuscripts transmitted to the University Library and to ProQuest Dissertations Publishing.

Posting the Degree to Your Transcript

Your degree will be posted to your transcript approximately 10 weeks after the conferral date of your degree. You can order a transcript from the Office of the Registrar (https://registrar.berkeley.edu/academic-records/transcripts-diplomas/).

Your diploma will be available from the Office of the Registrar approximately 4 months after the conferral date of your degree. For more information on obtaining your diploma, visit the Registrar’s website.  You can obtain your diploma in person at the Office of the Registrar, 120 Sproul Hall, or submit a form and pay the current mailing fees to have it mailed to you.

Unclaimed diplomas are retained for a period of five (5) years only, after which they are destroyed.

• The most common mistake is following a fellow (or previous) student’s example. Read the current guidelines carefully!
• An incorrect committee — the committee listed on your title page (and on the final signature eform you will submit) must match your currently approved committee. If you have made any changes to your committee since Advancement to Candidacy, you must request an official change from the Graduate Division. Consult your departmental adviser for details.
• Do not use a different name than that which appears in the system (i.e. the name on your transcript and Cal Central Profile ). Students are allowed to use a Lived Name, which can be updated by self-service in CalCentral.
• Page numbers — Read the section on pagination carefully. Many students do not paginate their document correctly.
• Page rotation — some pages may be rotated to a landscape orientation. However, page numbers must appear in the same place throughout the document (as if it were bound like a book).
• If you have an approved designated emphasis, it must be listed on your title page  and  your abstract.
• Do not include the signature/approval page in your dissertation. The abstract must be  unsigned .
• Do not include previous degrees on your title page.
• There should be no bold text on your title page.

In May 2005, the Graduate Council established new guidelines for the inclusion of mixed media content in dissertations. It was considered crucial that the guidelines allow dissertations to remain as accessible as possible and for the longest period possible while balancing the extraordinary academic potential of these new technologies.

The dissertation has three components: a core thesis, essential supporting material, and non-essential supplementary material.

Core Thesis.  The core thesis must be a self-contained, narrative description of the argument, methods, and evidence used in the dissertation project. Despite the ability to present evidence more directly and with greater sophistication using mixed media, the core thesis must provide an accessible textual description of the whole project.

The core thesis must stand alone and be printable on paper, meeting the formatting requirements described in this document. The electronic version of the thesis must be provided in the most stable and universal format available — currently Portable Document Format (PDF) for textual materials. These files may also include embedded visual images in TIFF (.tif) or JPEG (.jpg) format.

Essential Supporting Material.  Essential supporting material is defined as mixed media content that cannot be integrated into the core thesis, i.e., material that cannot be adequately expressed as text. Your faculty committee is responsible for deciding whether this material is essential to the thesis. Essential supporting material does  not include the actual project data. Supporting material is essential if it is necessary for the actual argument of the thesis, and cannot be integrated into a traditional textual narrative.

Essential supporting material  must  be submitted in the most stable and least risky format consistent with its representation (see below), so as to allow the widest accessibility and greatest chance of preservation into the future.

Non-essential Supplementary Material.  Supplementary material includes any supporting content that is useful for understanding the thesis, but is not essential to the argument. This might include, for example, electronic files of the works analyzed in the dissertation (films, musical works, etc.) or additional support for the argument (simulations, samples of experimental situations, etc.).

Supplementary material is to be submitted in the most stable and most accessible format, depending on the relative importance of the material (see below). Any supplemental material must be uploaded to the ProQuest website under the “Supplemental Files” section.

Note . ProQuest and the Library will require any necessary 3rd party software licenses and reprint permission letters for any copyrighted materials included in these electronic files.

The following is a list of file formats in descending order of stability and accessibility. This list is provisional, and will be updated as technologies change. Faculty and students should refer to the Graduate Division website for current information on formats and risk categories.

Category A:

• TIFF (.tif) image files
• WAV (.wav) audio files

Category B:

• JPEG, JPEG 2000 (.jpg) image files
• GIF (.gif) image files

Category C:

• device independent audio files (e.g., AIFF, MIDI, SND, MP3, WMA, QTA)
• note-based digital music composition files (e.g., XMA, SMF, RMID)

Category D:

• other device independent video formats (e.g., QuickTime, AVI, WMV)
• encoded animations (e.g., FLA or SWF Macromedia Flash, SVG)

For detailed guidelines on the use of these media, please refer to the Library of Congress website for digital formats at  http://www.digitalpreservation.gov/formats/index.shtml .

Q1: Can I file my dissertation during the summer?

A1: Yes. There are 2 ways to file during the summer:

• Register for at least 1.0 unit through Berkeley Summer Sessions. With this option, you can file any time before the summer deadline .
• Register the preceding spring semester. As long as you were registered in the spring, and have not used filing fee before, you will be allowed to file during the summer without additional fees or applications.

Q2: If I chose that option, does it matter which session I register in during the summer session?

A2: No. You can register for any of the sessions (at least 1.0 unit). The deadline will always be the last day of the last session.

Q3: If I file during the summer, will I receive a summer degree?

A3: Yes. If you file before the end of the summer sessions, you will receive a summer degree. Remember to write “Summer” on your title page!

Q1: I’ve seen other dissertations from former students that were / that had  __________, should I follow that format?

A1: No. The formatting guidelines can be changed from time to time, so you should always consult the most current guidelines available on our website. This question is most frequently asked in regard to the issue of double vs. single spacing.

Q2: I want to make sure that my dissertation follows the formatting rules. What’s the best way to do this?

A2: If you’ve read and followed the current guidelines available on our website, there shouldn’t be any problems. You can upload your dissertation as soon as it is in its final form. If any changes are necessary, you will be given the opportunity to make them without penalties. If you’ve heard horror stories from other students about formatting changes in their manuscripts, you’ve likely been talking to past students who didn’t follow the directions and had to print out their dissertations on expensive, archival paper. Current students submit their dissertations electronically and, as such, it’s much easier and more painless to make changes!

You are also always welcome to bring sample pages into the Graduate Degrees Office at 318 Sproul Hall to have a staff member look over your manuscript.

Q3:  Does my signature page need to be printed on some special paper?

A3: Signatures are now an eForm process. A physical signature page is no longer required.

Q1: I’m away from Berkeley. Is there any way to file my dissertation remotely?

A1: Yes! The whole process is done remotely.

Q2: Can I have a friend bring my dissertation materials for me?

A2: Yes. Please see the answer above regarding filing remotely.

Q3: I read something about needing to allow 4 days to review my dissertation. So what is the actual deadline?

A3: Two things must happen before the end of the business day on the stated deadline: 1) you must have uploaded your dissertation to the ProQuest website and 2) you must have completed all the checklist items that appear in CalCentral (final signature eform and 2 surveys). Though it is not recommended, you can do both of these things on the very last day.

Q4: So what’s this thing about the 4 days?

A4: As you might expect, the Degrees Office receives hundreds of dissertations near the end of the term (in fact, half of all dissertations are submitted during the final week). This means that it may take several days for us to review your dissertation. Don’t worry. You’ll get credit for the date that you uploaded your dissertation. However, it may take up to 4 business days to review your submission and, if everything is acceptable, provide you a Receipt of Filing.

Q5: Can I do the Final Signature eForm before I upload my dissertation?

A5: Yes. We won’t be able to finalize your filing until everything has been reviewed and approved, but you are welcome to do those in any order.

Q6: What’s a Receipt of Filing? Do I need one?

A6: The Receipt of Filing is an official document that we produce that certifies that you have successfully filed your dissertation on the specified day and that, if all other requirements are met, the date of the degree conferral.

Some students may need the receipt in order to prove to an outside agency that they have officially filed their dissertation. Many students simply keep the receipt as a memento. Picking up your receipt is not required.

Q7: What’s the difference between a Receipt of Filing and a Certificate of Completion?

A7: A Receipt of Filing is automatically produced for all students upon successful filing of their dissertation. However, it only certifies that the dissertation has been accepted. The Certificate of Degree Completion  must be requested. It will state that all requirements  have  been met and notes the date that the degree will be conferred. This is a useful document for students who file early in the semester and need some verification of their degree in advance of its conferral (note: degrees are only conferred twice each year).

Q8: How do I know if I’m eligible for a Certificate of Completion?

A8: In order to be eligible to receive a Certificate of Completion, you must:

• Successfully file your dissertation (your online submission accepted as well as paperwork turned in)
• Have a fully satisfied Academic Progress Report (APR). The APR all the degree requirements as noted by your department. If there are requirements showing as “unmet” but you believe you have completed, please contact your GSAO.
• Pay all of your registration fees. While it may not necessarily hold up the production of your certificate, it is important that all fees are paid before the degree is conferred.

Q9: I’m supposed to bring in my approval letter for research with human subjects or vertebrate animals, but it turns out my research didn’t use this after all. What should I do?

A9: If your research protocol has changed since you advanced to candidacy for your degree, you’ll need to ask you dissertation chair to write a letter to the Graduate Division explaining the change. It would be best to submit this in advance of filing.

Q10: My dissertation uses copyrighted or previously published material. How do I get approval?

A10: The policy on this has recently changed. There is no need to for specific approval to be requested.

Q12: I uploaded my dissertation on the last day. What if I’m told I need to make changes?

A12: This won’t be a problem. If there are formatting issues that need to be resolved, you will be notified and be given the opportunity to make revisions – even if it is a few days after the deadline. As long as your dissertation was originally uploaded before the deadline. Obviously, we won’t be able to provide you a receipt (see Q above on Receipt of Filing) until everything has been finalized.

Q13: I found a typo in dissertation that has already been accepted! What do I do?

A13: Once a dissertation has been submitted and accepted, no further changes will be permitted. Proofread your document carefully. Do not upload a draft. In extreme circumstances, your dissertation chair may write a letter to the Graduate Division requesting additional changes to be made.

Q14: Oh no! A serious emergency has caused me to miss the filing deadline! What do I do? Are extensions ever granted?

A14: In general, no. In exceptional circumstances, the Head Graduate Advisor for your program may write to the Graduate Division requesting an extension. Requests of this type are considered on a case-by-case basis and, if granted, may allow you to file after the deadline. However, even if such an exception is granted you will receive the degree for the subsequent term. Your first step is to consult with your department if an emergency arises.

Thesis & Dissertation Information

All forms applicable to your major are now available using the new Forms portal. Fill out, submit, and print using the link below. Any questions, please email Julie Muenchen .

Templates & Guidelines

• Formatting Guidelines
• CEAS PowerPoint Template
• CEAS Defense Form  
• Admission to Candidacy Form  
• PhD Dissertation Committee Form  

Frequently Asked Questions

Students must submit a defense public notice prior to their defense

• Required  MS Public Notice  must be submitted 1 week prior to defense
• Required  PhD Public Notice  must be submitted 2 weeks prior to defense
• Required on line announcement for PhD students to post a 2 week public notice on the graduate school website.  Log in to “Announce Your Defense” . This is optional for MS students.

Submission Date ‐ It is your responsibility to follow the  graduation deadlines  for submitting graduation requirements and materials. Failure to meet published deadlines will result in cancellation of your graduation.

Defense Date - It is recommended that your defense date be 2 weeks or more prior to the Electronic Submission of Thesis/Dissertation Due Date graduation deadlines. This will give you 2 weeks to make any necessary changes, upload to SafeAssign and ETD. Please notify your advisor of the ETD submission date and deadlines when scheduling your defense date.

Two forms are required to be signed by your advisor and committee on the day of your defense:

• Defense Form  
• Committee Approval Form
• Submit your signed  CEAS Defense Form ,  Program of Study  and  Plagiarism Pledge  to the GSO, 665 Baldwin Hall
• 1st Submit your thesis/dissertation to  SafeAssign  in Blackboard.  You will find a class in your blackboard upload your thesis/dissertation and instructions on what to do after you upload.   Wait for approval from the GSO.  Do not submit to ETD until you have your  SafeAssign  approval.
• 2nd Upload to ETD ONLY after you have received your SafeAssign approval.  You advisor must approve your ETD submission by the ETD submission date.  This is a firm deadline, no exceptions.  The deadline can be found on the Graduation Checklist.
• MEng Students - ONLY
• All MEng students should refer to the MEng Handbook for forms and graduation procedures. If you have graduation questions please see Julie Steimle, 665 Baldwin Hall or email  [email protected] . All GRADUATION forms below must be submitted to Julie Steimle two weeks prior to the commencement date for the term you are graduating in. 
• Program of Study
• Capstone Approval Form
• MEng Student Code of Conduct Verification Form
• ALL MS, MEng and PhD Graduating Students

Certification letters will take 2‐3 weeks after all graduation submissions are complete. Degree posting to transcripts take approximately 4‐5 weeks after the graduation date. Diplomas are mailed out approximately 6 weeks after the graduation date. If you have an address change for your diploma please email the address change to Chelsea Smalling at [email protected] . Please include your name, M#, complete new address, phone #, program and degree.

Electronic Diplomas – Student who have graduated in or after the Fall 2017 semester have the option of ordering an electronic diploma. The electronic diploma will not replace the paper diploma. An electronic diploma will only be available for purchase after the paper diploma prints.

CeDiploma: University of Cincinnati is proud to offer you a Certified Electronic Diploma which you can  order/download  today!

• Your CeDiploma is an official, portable, and verifiable electronic version of your accomplishment and can be shared for a lifetime.
• Your CeDiploma will be issued with at 12-digit CeDiD (Certified Electronic Document Identifier) which can be validated and help expedite the verification process for potential employers.
• Order within  Catalyst .

If you have any questions, please email  [email protected]  with your name and student ID.

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Three-minute Thesis Competition

3 Minute-Thesis Competition (3MT) is an academic competition to challenge PhD students to communicate their thesis in 3 minutes.

“An 80,000 word thesis would take 9 hours to present. Your time limit: 3 minutes…”

Take this opportunity, share your thesis with us!

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Dissertations & theses: life & health sciences: find dissertations & theses.

• Find Dissertations & Theses
• Copyright & Publishing Your Dissertation This link opens in a new window

Find UCB Dissertations & Theses

UCB Dissertations & Theses Online:

• Dissertations & Theses @ University of California A subset of ProQuest Dissertations and Theses. Nearly all of the University of California dissertations filed since 1996 are available full-text; citations are provided for UC dissertations filed prior to 1996. Limit to UC Berkeley dissertations using the University/Institution field, however limiting to individual departments is only available for dissertations published starting in 2009.

UC Berkeley dissertations may also be found in eScholarship , UC's online open access repository.

Please note that it may take time for a dissertation to appear in one of the above online resources. Embargoes and other issues affect the release timing.

Finding UCB Life & Health Sciences Dissertations in the Library Using UC Library Search :

Dissertations have been cataloged using various subject terms. To find these dissertations, try a keyword search University of California, Berkeley [Department/School/Group Name] Dissertations ; this works best if you change the search option to 'UC Berkeley catalog' -  select this in the search box as you type,or make the selection above the search box in Advanced Search.

• University of California, Berkeley. Vision Science Dissertations 
• University of California, Berkeley. Dept. of Environmental Science, Policy, and Management Dissertations.
• University of California, Berkeley. Dept. of Molecular and Cell Biology Dissertations.
• University of California, Berkeley. School of Public Health Dissertations.

You may find your search results improve by placing the Department/School/Group Name as an exact phrase subject in Advanced Search. Example:

• Any field contains University of California, Berkeley. Dissertations
• AND Subject contains exact phrase Vision Science

Finding Master's Theses using UC Library Search (catalog) :

• Currently, only Master's theses older than 2020 are available in UC Library Search.
• Click Advanced Search, to the right of the search box.
• Change the drop down menu to the left of the search box to Subject and type (for example) University of California Berkeley public health in the search box.
• In the next search box, keep the default Any field and type master* in the search box (adding the * searches for both "master" and "masters").
• Click Search.

Master's theses from 2020 onwards are available via UC Berkeley Library's Digital Collections .

Dissertations Databases

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• Last Updated: Mar 11, 2024 9:20 AM
• URL: https://guides.lib.berkeley.edu/dissertations

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Open Access Dissertations

You are here.

UC Policy on Open Access for Theses and Dissertations

On March 25, 2020, the University of California issued a Policy on Open Access for Theses and Dissertations. The systemwide policy, which aligns with those already in place at individual UC campuses, “requires theses or dissertations prepared at the University to be (1) deposited into an open access repository, and (2) freely and openly available to the public, subject to a requested delay of access (“embargo”) obtained by the student.” Theses and dissertations already made open access can be read in eScholarship, UC’s open access repository and scholarly publishing platform.

Alexandria Digital Research Library (ADRL) 

Some UCSB open access theses and disserations are in ADRL. Due to copyright restrictions and a need to obtain permission from the authors, not all years are available.

eScholarship   

UC's institutional repository and journal publishing platform. Not all campuses have electronic theses and disseartations in eScholarship. Due to copyright restrictions and the need to obtain permissions from authors, not all years are available online. UC campuses began accepting electronic theses and disserations (ETDs) submissions different years. For details see  ETD Preservation and Access Sevice: California Digital Library . UCSB's open access ETDS are in  ADRL . 

Networked Digital Library of Theses and Dissertations

An international organization dedicated to promoting the adoption, creation, use, dissemination, and preservation of electronic theses and dissertations (ETDs). The website includes resources on how to find, create, and preserve ETDs; how to set up an ETD program; legal and technical questions; and the latest news and research in the ETD community.

Open Access Theses & Dissertations

OATD.org aims to be the best possible resource for finding open access graduate theses and dissertations published around the world. Metadata (information about the theses) comes from over 1100 colleges, universities, and research institutions. OATD currently indexes 5,031,307 theses and dissertations.

PQDT Open (Proquest):

Provides the full text of open access dissertations and theses free of charge. The authors of these dissertations and theses have opted to publish as open access. 

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4. writing up your research: thesis formatting (ms word).

• Books on Thesis Writing
• Thesis Formatting (MS Word)
• Referencing

Haere mai, tauti mai—welcome! These instructions are designed to be used with recent versions of MS Word. Please note there is no template or specific formatting guidelines for a thesis at UC. Please talk to your supervisor and take a look at theses in the UC Research Repository to see how they are usually formatted.

• Where to start
• Show/Hide Formatting
• Heading Styles
• Navigation Pane
• Table of Contents
• Numbered Headings
• List of Figures/Tables
• Page/Section Breaks, Page Numbering & Orientation

Word Thesis Formatting workshops run throughout the year.

Some useful documents.

• Word Formatting Instructions PDF This PDF contains the same instructions that are available on this page.
• Sample Thesis Document with No Formatting This sample thesis file can be used to practise formatting. It is not a template for how to format a thesis. UC does not provide any guidelines on formatting a thesis.
• APA 7th Edition Formatting Example This document is formatted according to APA 7th Edition formatting guidelines. It could be used as a template or as an example to follow. It contains some additional instructions for certain APA formatting in Word.

For more APA formatting advice see the APA Style Blog's excellent Style and Grammar Guidelines .

Finding Examples

Look at examples and ask your supervisor.

The best guide on how to format your thesis is a combination of:

• Looking at previous theses in your discipline. Search the UC Research Repository  for your subject or department, and browse by issue date to get the most recent.
• Asking your supervisor for recommendations on specific formatting and details. 

General Recommendations

The following is an example only of preliminaries to the thesis that could be included.

• Acknowledgements
• List of Figures
• List of Tables
• Abbreviations
• Toggle show Home ->Show/Hide formatting

Using styles for headings allows you to create an automatic table of contents.

• Select major headings one at a time and choose Home ->Styles ‘Heading 1’

• Select subheadings and apply Home ->Styles ‘heading 2’ and ‘heading 3’
• Modify a style by right clicking on it and choosing Modify in the styles pane at the top of the screen.

The Navigation Pain is useful for seeing the outline of your document as well as providing links to quickly go to any section of the document.

• View->check Navigation Pane

In order to create an automatic table of contents heading styles must be used.

• References -> Table of Contents -> Custom Table of Contents (no heading in table)

• Right click table of contents to ‘update field’ and choose ‘update entire table’

• Home->Multilevel list-> choose style with a number level for each heading level

• To change the heading level 1 number to say ‘Chapter 1’ right click on heading level 1 in the styles area Heading 1->Modify .

• In the modify screen click Format->Numbering.

• Then click ‘ Define New Number Format’.

• Then add the word ‘Chapter’ and a space before the ‘1’.

To create automatic lists of figures or tables you first have to give a caption to all your figures and tables.

• Right click figure or table and select Insert Caption

• Choose Label type eg. Figure, Table etc
• Choose position above or below
• Give the table or figure a title in the top box
• Go to the headings for List of Figures and List of tables and then click References->Insert Table of Figures -> select caption label type (Figure or Table)

• On the following menu select caption label type (Figure or Table) and click OK

This can be used to have different page numbering styles of different sections of your document or to have certain pages landscape to display a large table or graph.

• Insert a section break (next page) at the end of the title page ( Layout -> Breaks -> Next Page )

• Insert a section break at chapter 1 ( Layout -> Breaks -> Next Page )
• Insert page breaks for all other ‘heading 1’ headings ( Layout -> Breaks -> Page )

Adding Page Numbers

• Insert -> Page Number and choose a position on the page

• Double click on title page header or footer (top or bottom of the page) and tick ‘ Different First Page’ in the Design ribbon that appears

• Click in second page header or footer, right click on the page number and select ‘ format page numbers ’

• Select Roman numerals eg. ‘i, ii, iii, iv’ etc
• Select start at ‘i’ (start at ‘1’)

• Scroll to chapter 1 and change number style for this section back to ordinary numbers and start at 1

Change Page Orientation

• Insert a section break before and after the pages you want to change to landscape orientation (See instructions above for inserting a section break)
• Layout -> Orientation -> Landscape

NOTE:  A section break is usually only needed if page orientation or separate page numbers are required.

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• Last Updated: Feb 8, 2024 12:29 PM
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Ucd thesisin3.

Graduate Studies announce the seventh annual UCD ThesisIn3 competition. The UCD ThesisIn3 supports graduate research students in their development as confident research communicators, and we invite  all UCD Stage 2 PhD Students  to submit an entry and share your research with the UCD community.

The ThesisIn3 Competition will take place on Thursday 30 th May 2024 at 11.30 am, coffee from 11.15 am in the William Fry theatre, UCD School of Law.

All members of the UCD community are welcome to attend.

Research students are challenged to present their research in three minutes, using only one slide, to a non-specialist audience. Entrants must distil their niche subjects and intensive research into bite-sized presentations that will inform  and  entertain the general public.

The UCD winner will receive a €250 One-For-All voucher and the two Runners-Up will each receive a €100 One-For-All voucher and serve as ambassadors for UCD research, with recordings of their presentations on the Graduate Studies website.

The winner of ThesisIn3 will go on to represent UCD at:

• the National Irish Universities Association (IUA) competition. Full details and a recording of 2023 event and filming.
• the Universitas21 Three Minute Thesis Competition (3MT®) , where they will compete with researchers from all over the globe.

Entrants are required to submit a 200-word abstract outlining their research in accessible, everyday terms and a short bio. You can download, complete and send your ThesisIn3 2024_Application_form , using the Graduate Studies Connector , (choose Current Graduate Research Student> ThesisIn3 Competition from drop down menu) by Monday 29 th April .

A workshop on preparation for the ThesisIn3 and research presentation will be open for all PhD students to attend in preparation for your submission and your presentation skills more generally. You can register for the workshop  here.

For full terms and conditions , please see UCD ThesisIn3 - Terms and Conditions .

For general enquiries , please contact us via the Graduate Studies Connector – select ThesisIn3 Competition from the drop-down menu.

2023 ThesisIn3 Winners

Winner – Sergei Katsuba, UCD Sutherland School of Law

Decade of violence: How authoritarian regimes instigate violence and hate crimes against marginalised groups

Runner up – Mary Davis, UCD School of Public Health, Physiotherapy and Sports Science

COM and get it: Why weights for women with obesity is the way to go

Runner up – Laura Gunning, UCD Institute of Food and Health

Discovering a ‘whey’ towards healthy ageing

2022 ThesisIn3 Winners

Winner – Tara Brady, UCD School of Medicine

An apple a day may keep the respiratory doctor away

Runner up – Lorna O'Donoghue, UCD School of Medicine / Conway Institute of Biomolecular and Biomedical Research

Platelets Drive – WE survive

Runner up – Sophie du Bois de Dunilac, UCD School of Electrical and Electronic Engineering / Centre for Biomedical Engineering

Get a Grip! How partial slipping of our fingers informs us of grip safety

2021 ThesisIn3 Winner

UCD ThesisIn3 and U21 Three Minute Thesis® Competition Winner – Morgan Morris, UCD School of Chemistry/BiOrbic Bioeconomy SFI Research Centre

Lactose in 3: A Cash Cow for Targeting Tumours

See more ThesisIn3 videos on our YouTube Channel

Graduate Research Student Handbook

A summary of guidance and policies on all research degrees

Research Student Hub

View a hub of resources for current graduate research students

View information on Research and Professional Development Planning

Student Supports

View all services & supports available to graduate research students

Pitch Your Study, Make Some Money: Apply to Three Minute Thesis Today!

Written by Erin Michel, Graduate Assistant for the Graduate College

Attention all master’s and doctoral students who enjoy talking about their academic endeavors, gaining professional skills, and winning money—there's still time to sign up for the Graduate College’s Three Minute Thesis (3MT) Competition! 3MT challenges students to summarize their research, creative, or scholarship project for a non-specialist audience in only three minutes, using only a single PowerPoint slide to guide their presentation. The competition is back at UC in-person for the first time since 2020 after a pandemic-related hiatus (it was held virtually in 2021 and not at all in 2022). All of us here at the Graduate College simply cannot wait for some bite-sized snapshots of groundbreaking scholarship! There’s nothing quite like being gathered all together in a room, listening to passionate students describe their work in a way that any one of us can understand and get excited about. 3MT gives us a chance to learn what our peers are doing, whether it’s discovering, innovating, or creating. Whether you want to present or simply sit back, listen, and learn, this is an opportunity that shouldn’t be missed.  

Presenters, get your application together quickly, though—this year, applications are due by February 6 at the latest. Preliminary competitions will be scheduled throughout February 1-8, and those who advance through the initial stages will take part in the final competition on February 22 from 2:30-3:30PM in Probasco Auditorium 210. Check out this page for more information about qualifying, preliminary competition locations and times, presentation guidelines, and to apply. The benefits are larger than ever: the first-place winner will receive a $1,000 prize, second-place $750, and third-place $500! And new this year, the Graduate College is excited to introduce a people’s choice award which will be selected by popular vote of all attendees for an impressive $1,000 prize. Since competitors can win both a judicial award and the people’s choice selection, one person could theoretically net up to $2,000, a pretty hefty sum for three minutes! Additionally, the first-place winner will earn an all-expenses paid trip to Chicago to represent UC in the Midwestern Association of Graduate Schools' regional 3MT competition on March 31.  

Monetary prizes and the chance to advance to further competitions are certainly not the only reasons to consider applying to 3MT, however. According to the University of Queensland, original developers of the competition, “Participating in 3MT develops academic, presentation and research communication skills, while developing research candidates’ ability to effectively explain their research in language appropriate to a non-specialist audience.” Even if students do not choose to participate, they are still encouraged to attend and learn from their peers’ research. In fact, according to Dr. Li-Wen Lin, Program Manager for Graduate Student Professional Development and overseer of this year’s 3MT, the people’s choice award was instituted for this very reason—to better engage the audience and solicit peer feedback to provide a different perspective from that of the judges. As for how competitors can best prepare to impress this audience as well as the judicial committee? “The best advice is practice, practice, and practice,” she says simply, and recommends that competitors consult the official 3MT competitor guide for further guidance on drafting the presentation, creating their slide, and delivery.  

A previous competitor presents his work at the 2020 3MT competition.

• Apply online at this link, ASAP (by February 6 at the latest, but earlier is better to ensure there is adequate space in preliminary rounds!
• Send your slide to [email protected]  no later than 2 days before you compete in order to be eligible. Slide must be static (i.e., text only, no moving or interactive features)
• Attend an optional specialized training to further prepare for 3MT. Information on training will be sent to your email after registration. 
• Email the Graduate College 3MT organizers with any questions at [email protected].

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UCI Theses & Dissertations

Format, Submit, Discover

Electronic Theses and Dissertations

The UCI Libraries provides formatting and submission support for graduate theses and dissertations. Theses and dissertations may be submitted electronically (via ProQuest), or on paper. Electronic submission best serves the majority of our graduate students and is highly encouraged.

If you have questions about formatting or the submission process, read through the FAQs or email [email protected] . If you have questions or concerns that do not relate to the formatting of your manuscript, please contact Graduate Division . 

The filing deadline for a Spring 2024 degree is 5:00 pm on  Friday, June 7, 2024.

The formatting manual.

Please consult the  UCI Thesis and Dissertation Formatting Manual  when writing your manuscript. In addition to providing detailed information about proper formatting, the manual details the submission process and provides sample pages and templates.

Pre-Submission (Formatting) Critiques

Pre-submission critiques are available to all graduate students who would like the formatting of their manuscript looked at before final submission. You may request a pre-submission critique on a working draft of your thesis. 

Pre-Submission Critiques are no longer available for Winter Quarter 2023.

As you approach the filing deadline, the availability of formatting critiques changes as follows :

It may take up to 2 business days (M-F, excluding holidays) to receive a response to your question, critique, or ProQuest submission - especially during high-volume times in the quarter.  

Please plan accordingly; we respond to questions as they come in and cannot rush or expedite any reviews. 

Video Tutorials/Workshop Recordings

Thesis formatting overview (5 min video).

Topics covered: Pre-submission critiques, Overview of the Formatting Manual, Resources for further assistance

ProQuest submission process (7 min video)

Overview of what the thesis/dissertation submission process looks like in Proquest, addressing commonly asked questions about specific fields.

Workshop Recording  (May 2024 workshop)

1 hour workshop video

• Answered questions from Zoom chat transcripts
• Slide deck of Library presentation 
• Slide deck of Grad Division presentation

If you have any questions, please email  [email protected] .

3-Minute Thesis (3MT) Competition

Winner:  Tasheney Francis (University of Manitoba) Runners Up: Chloe Brotherton and Peter Torres (UC Davis)

Click on individual thumbnails to watch the individual presentations and click on the large thumbnail below for full video.

Date & Time: July 17, 2019 (Wednesday) | 7:00-9:00pm Location:  Student Community Center – Multipurpose Room Program: The event starts with  Gretchen McCulloch’s  talk followed by the contest proper.

Gretchen McCulloch , co-creator and host of the Lingthusiasm podcast, opened the event with a talk titled: 

How to do LingComm – Communicating linguistics effectively with broader audiences

Meet the finalists:.

The inaugural 3-Minute Thesis (3MT) competition provides emerging linguists with an opportunity to present their research to a diverse and general audience comprised of students, faculty, and non-specialist community members from various backgrounds. Without the help of notes and with only three minutes to present, 3MT contestants must present the fundamental points and significance of their thesis in a clear, direct, and interesting way.

Contestants must also impress a panel of judges, who will be looking for effective and clear presentations that are also highly engaging and entertaining. The winner will a receive a free, one-year membership to the LSA, along with the title of being the first ever LSA Institute 3MT champion.

Students (undergraduate, masters, and doctoral) specializing in any area of Linguistics are invited to submit a 300-word abstract that will be evaluated by the 3MT committee. You can now submit your abstracts to the 3MT through Orbund, our course management system. You will find the link on your account’s homepage. Deadline for abstracts is on   June 7th  . Eight abstracts will be selected for the competition based on their potential to be accessible to the general public.

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RSC Advances

Synthesis of phenol formaldehyde resin (pfr) based fluorescence resonance energy transfer (fret) composites for double channel detection of latent fingerprints.

* Corresponding authors

a School of Chemical Engineering, Anhui University of Science and Technology, Huainan, Anhui, P. R. China E-mail: [email protected]

A reversible two-channel fluorescent nanocomposite with fluorescence resonance energy transfer (FRET) effect was designed for the development, analysis, and characterization of latent fingerprints (LFPs). For the construction of the FRET probe, a core of mesoporous silicas (MSNs) were used to encapsulate the organic dye rhodamine 6G (RhD-6) as an acceptor, while green-emitting monodisperse phenolic resin nanoparticles (PFR NPs) were selected as a donor. The up-conversion material (UC) of NaYF 4 :Yb,Er was synthesized using a simple hydrothermal method, and the MSNs-RhD-6/PFR (PRM) was electrostatically adsorbed onto the UC nanoparticles using a layer-by-layer method to obtain MSNs-RhD-6/PFR-UC (PMU). Compared to ordinary single-channel materials, PMU can be excited by different light sources (365 nm UV/980 nm laser) and its fluorescence can be reversibly switched between yellow and green, demonstrating excellent light reversibility. The PMU composites were successfully used to visualize and detect LFPs on various substrate surfaces using a simple powder coating method. Due to the existing FRET effect and dual-channel characteristics, this composite material displays excellent contrast, outperforming commercially available products for wider applicability. Even on complex backgrounds and after aging or washing treatments, it still clearly recognizes fingerprints in first-, second-, and third-level details, showing its great potential in latent fingerprint detection.

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P. Yang, T. Shi, Z. Liu, S. Wu, Y. Cheng, K. Li and H. Zhao, RSC Adv. , 2024,  14 , 15647 DOI: 10.1039/D4RA01613K

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ETD Help -- UC Graduate School

Dissertations and theses resources, e-books on theses and dissertations.

The Graduate School ETD Informaton Web site provides an ETD submission time line, submission requirements and an FAQ page that addresses a wide range of formatting, PDF creation and publishing questions.

ETD Help Desk

At UC Libraries

• Center for Research Libraries (non-US dissertations) Use ILLiad to request. Some dissertations are available online.
• Inter-Library Loan Service (ILLiad) If the dissertation is not available or digitized, use the Thesis/Dissertation form in ILLiad to request through interlibrary loan.

On the Public Web

• British Library EThOS - Search and order these online "Search over 480,000 doctoral theses. Download instantly for your research, or order a scanned copy quickly and easily."
• DART - Europe E-theses Portal Open access portal to theses from 400+ European universities.
• eScholarship University of California "eScholarship® provides scholarly publishing and repository services that enable departments, research units, publishing programs, and individual scholars associated with the University of California to have direct control over the creation and dissemination of the full range of their scholarship."
• Global ETD Search (NDLTD) The Networked Digital Library of Theses and Dissertations (NDLTD) is an international organization dedicated to promoting the adoption, creation, use, dissemination, and preservation of electronic theses and dissertations (ETDs).
• OATD - Open Access Theses and Dissertations "OATD.org aims to be the best possible resource for finding open access graduate theses and dissertations published around the world. Metadata (information about the theses) comes from over 1100 colleges, universities, and research institutions."
• PDTQ Open Open access collection within ProQuest's Dissertations & Theses.

• Strategies for Writing a Thesis by Publication in the Social Sciences and Humanities by Lynn P. Nygaard; Kristin Solli ISBN: 9780367204075 Publication Date: 2020-10-13 " Drawing on current research and informed by extensive experience of working with and running workshops for PhD candidates who write article-based dissertations, this book gives readers an idea of what writing a thesis by publication entails." Particular emphasis is put on how to put the individual articles together to create a coherent thesis that clarifies the student's individual original contribution.

For additional e-book titles published before 2019 please see " Need help with the dissertation process? (Electronic Resources )."

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